Job Title: Financial
Administrator
Administrator
Organization: Interchurch
Organization for Development Cooperation (ICCO Cooperation)
Organization for Development Cooperation (ICCO Cooperation)
Duty Station: Kampala,
Uganda
Uganda
Reports to: Regional
Finance Manager
Finance Manager
About US:
Interchurch
Organization for Development Cooperation (ICCO Cooperation) is an international
non-governmental organization working towards a world in which people can live
with dignity and well-being, a world without poverty and injustice. Our core
values are justice, compassion and stewardship.
Organization for Development Cooperation (ICCO Cooperation) is an international
non-governmental organization working towards a world in which people can live
with dignity and well-being, a world without poverty and injustice. Our core
values are justice, compassion and stewardship.
Job Summary: The Financial Administrator (FA) is
responsible for the stewardship of ICCO CESA assets and reputation by ensuring
compliance with local laws, regulations, and member/donor requirements. The FA
supports the budget holders of Programmes in the Country in tracking expenses
vs. budget in the most efficient and timely manner. The FA is responsible for
all office financial transactions entry and analysis at country level. The FA
will be directly responsible for the provision of technical support to the
Finance and Administration Function by ensuring that the ICCO finance policies
and procedures are adhered to.
responsible for the stewardship of ICCO CESA assets and reputation by ensuring
compliance with local laws, regulations, and member/donor requirements. The FA
supports the budget holders of Programmes in the Country in tracking expenses
vs. budget in the most efficient and timely manner. The FA is responsible for
all office financial transactions entry and analysis at country level. The FA
will be directly responsible for the provision of technical support to the
Finance and Administration Function by ensuring that the ICCO finance policies
and procedures are adhered to.
Key Duties and Responsibilities:
Budget preparation
and monitoring
and monitoring
- Support the Regional Finance Manager in the preparation and
submission of annual budgets. - Prepare monthly budgetary control statements to determine financial
performance of the relevant Programme and individual projects - Compile monthly liquidity requests & cash flow
projections/forecast on a monthly basis for review and approval by the
Regional Finance Manager before sending to global office
Financial
Administration
Administration
- Review the codes on the payment requisitions before entry into
Finance system - Review of staff accountabilities like travel accountabilities, entry
in the system and reconciliation on a monthly basis - Process payments through the electronic banking system and by
cheque. - Implement and maintain an effective filing system to ensure that all
financial records are easily accessible and readily available. - Check and carry out the petty cash counts each month with the
Finance Assistant
Payroll processing
- Process payroll monthly and ensure that statutory deductions (NSSF
and PAYE) are remitted to the relevant authorities, printing and filing
necessary reports - Process automatic payment of staff salaries on 25th day of the month
(or nearest working day) - Allocate code and post payroll information to Financial System
- Reconcile the salary control account.
Finance System
- Check the correctness of coding, completeness of financial documents
and review the payments prior to posting to the Financial system - Verification and certification of accurate transactions in
accordance with the standard guidelines - Post financial expenditures in the system and compiling monthly
expenditure reports, analyse the reports and present it to the Regional
Finance Manager for discussion
Bank management
- Act as a bank agent
- Manage all bank accounts and review the accuracy of bank
reconciliation statements on a monthly basis and follow up on any
reconciling items.
Audit Facilitation:
Facilitating both internal
& external audits and the preparation of financial statements for auditors both
office and donor audits.
Facilitating both internal
& external audits and the preparation of financial statements for auditors both
office and donor audits.
Key Result Areas
- Budget preparation and monitoring
- Financial Administration
- Payroll processing
- Transaction posting into Financial system
- Bank management.
- Audit Facilitation
Qualifications, Skills and Experience:
- The ideal candidate for the ICCO Cooperation Financial Administrator
job opportunity must hold a Bachelor’s degree in Accounting/ Finance or
related field - Two years of working experience in a similar position with
International NGO’s. - Excellent computer skill (MS Office package) and other web based
accounting systems. - Strong financial background with knowledge of different funding
modalities - Good interpersonal & communication skills, including
intercultural communication - Excellent language skills in English
- Stress management and ability to multitask
- Analytical and problem solving skills
- A good team player
- Self-motivated, pro-active and result driven
- Being an open and reliable person with high integrity
- Ability to work independently (plan , prioritize, meet deadlines, communicate)
independently) but at the same time being a team player - Ability to connect with people of different backgrounds
- Ability to transfer skills
- Gender sensitive
How to Apply:
All suitably
qualified and interested candidates should send a CV of not more than 3 pages
and an expression of interest to [email protected] as only email
applications shall be considered. All applications should indicate the subject
as: “UG FIN ADMIN” and no email should exceed 2MB.
qualified and interested candidates should send a CV of not more than 3 pages
and an expression of interest to [email protected] as only email
applications shall be considered. All applications should indicate the subject
as: “UG FIN ADMIN” and no email should exceed 2MB.
Deadline: 9th November 2018
NB: Please
note that only those selected will be contacted. Any form of lobbying will lead
to automatic disqualification.
note that only those selected will be contacted. Any form of lobbying will lead
to automatic disqualification.
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