Job
Title: Administrative
Coordinator
Title: Administrative
Coordinator
Organisation: Médecins
du Monde France
du Monde France
Duty Station:
Uganda
Uganda
Reports to:
General Coordinator
General Coordinator
About US:
For more than 30
years, Médecins du Monde, a campaigning medical organisation committed to
international solidarity, has been caring for the most vulnerable populations
at home and abroad. It has continued to highlight obstacles that exist in
accessing health care and has secured sustainable improvements in
health-for-all policies. Those working for this independent organisation do not
solely dispense care and treatment but condemn violations of human dignity and
rights and fight to improve matters for populations living in precarious
situations. MdM currently works in more than 45 countries across all
continents where it focuses on 5 priority areas: emergency and crisis, sexual
and reproductive health, harm reduction, migrants and displaced populations
(health rights), health and environment.
years, Médecins du Monde, a campaigning medical organisation committed to
international solidarity, has been caring for the most vulnerable populations
at home and abroad. It has continued to highlight obstacles that exist in
accessing health care and has secured sustainable improvements in
health-for-all policies. Those working for this independent organisation do not
solely dispense care and treatment but condemn violations of human dignity and
rights and fight to improve matters for populations living in precarious
situations. MdM currently works in more than 45 countries across all
continents where it focuses on 5 priority areas: emergency and crisis, sexual
and reproductive health, harm reduction, migrants and displaced populations
(health rights), health and environment.
Key Duties and Responsibilities:
Finance
- Monitor the financial system
- Ensure the development of the project and coordination budget
together with the finance officer based at HQ, in the budget’s
distribution per heading and in the construction of the annual and revised
budgetary frame - Manage the update of the monthly accounts and the monthly budget
follow-up and forecast (BFFU) - Ensure the implementation of the accounting follow-up
- Supervise the cash box management, cash forecast and monthly checks
as well as bank management, bank forecast and monthly checks and bank
reconciliations - Control and validate the monthly funds request prepared by the
accountant - Propose and ensure implementation of financial policies and
procedures - Supervise the preparation and submission of finance reports to
donors - Participate to meetings with donors and/or authorities jointly with
the general coordinator or other coordinators - Ensure that payments of all local taxes are made
Administration
- Control and validate all the contracts (office, residence, computers
maintenance etc.) - Supervise the visa processes and registration of MdM expatriate team
and more generally follow matters related to MdM registration/licence in
Uganda - Prepare the monthly administrative reports
Legal framework
- Ensure the respect of the legal and administrative procedures and
the compliance to Ugandan laws for all aspects of the mission - Support the general coordinator regarding all legal and registration
issues
Human resources
management
management
- Follow up the recruitment/renewal procedures/policies
- Contribute to the implementation of the internal working rules
according both to Ugandan labour laws and MdM rules - Supervise the HR database management and the monthly payment of
salaries - Be in charge of the construction and follow-up of the mission’s
training plan and ensure that annual appraisals are done - Participate with the general coordinator to set up and update the
organisational chart - Propose rules and policies to improve the functioning and the
communication within the mission
Training
- Be responsible for training, coaching and supporting the national
administrative managers - Develop a training plan for the national managers and support them
in their duties
Qualifications, Skills and Experience:
- Three years of working experience in a humanitarian context as
support services coordinator or administrative coordinator - Capacity building experience is a must
- Experience with ECHO contracts would be an asset
- Good ability to work quickly and with short deadlines
- Good ability to manage priorities and to adapt them daily according
to the context - Good computing skills, high proficiency on Excel and good management
of SAGA is a must - Good communication and problem solving skills
- Languages: Fluent English
- French would be an asset
- You are committed to MdM’s values as an organisation and motivated
by its non-statutory, NFP model.
How to Apply:
All qualified
candidates should apply online at the link below.
candidates should apply online at the link below.
Deadline: 13th March 2019
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