The Ugandan Jobline

• Provide operational coordination and administrative services, to
  support procurement projects and activities, following standard processes
  and contributing to the effective procurement of goods and services.
• Identify and recommend potential suppliers, and compile
  data/documents to support the selection of suppliers, ensuring standard
  processes are followed.
• Review, record and prioritise purchasing requests, and provide
  support to requisitioners, in order to support the procurement of
  appropriate goods and services, at lowest cost to WFP.
• Contribute to negotiations with new suppliers on terms and
  conditions of orders, alongside a senior officer, in order to obtain the
  best terms and lowest costs for WFP.
• Prepare Purchase Orders, contracts and any supporting documentation
  for approval by the appropriate stakeholder, and approve purchases within
  delegated authority, to enable the swift purchase of goods and services.
• Resolve issues related to delivered goods, using initiative,
  liaising with all parties and following standard processes, to ensure
  timely and accurate resolution of problems.
• Research, collect and analyse data in order to produce reports to
  enable informed decision-making by Procurement Officers, and consistency
  of information presented to stakeholders.
• Manage updates and further develop databases and records, to ensure
  information is accurate, organised, and available for others to access,
  and supports reporting requirements.
• Maintain relationships with internal counterparts, to support the
  alignment of procurement activities with wider programmes and ensure a
  coherent approach to meeting food assistance needs.
• Supervise the work of support staff, providing practical advice and
  guidance, to ensure individual and team objectives are delivered to agreed
  standards and deadlines.
• Follow standard emergency preparedness practices to support WFP to
  quickly respond and deploy food and needed resources to affected areas at
  the onset of the crisis.

• The ideal candidate for the United Nations UN World Food Programme
  (WFP) Procurement Associate job placement should hold a university degree
  or its equivalent obtained from a recognised education institution in any
  of the following areas: Procurement, Finance, Economics, Business Studies
  or related area;
• At least six years of experience of at least six (6) years in
  reputable organisations in the above areas;
• Proficiency in both oral and written English;
• Good working knowledge and experience using MS Office Applications;
• Demonstrable familiarity with locally purchased
  commoditoes/goods/servies (e.g. cash based, in-kind donations)
• Experience in conducting supplier research and coordinating with
  retailers, wholesalers and traders;
• Demonstrated knowledge of procurement processes and linkages with
  other operators (e.g Logistics).
• Demonstrated familiarity with locally purchased
  commodities/goods/services (e.g., cash based, in-kind donations).
• Previous experience conducting supplier research and coordinating
  with retailers, wholesalers and traders.
• Extensive knowledge of procurement processes and linkages with other
  operations (e.g., logistics).

• Tendering and Contracting: Displays basic understanding of processes to support the
  contracting/tendering implementation at WFP by collecting necessary
  information.
• Vendor Management:
  Leverages basic understanding of business needs to define vendor
  requirements and selection criteria.
• Commodity and Product/Service Intelligence: Appropriately handles products/services
  based on an understanding of sources, technologies, properties, and public
  procurement principles/practices.
• Systems & Reporting: Demonstrates strong understanding of procurement systems, Corporate
  operating System and tools to conduct range of analyses and generate
  reports to drive decision making.
• Ethics and Compliance: Maintains accurate records of activities in line with compliance
  standards to increase ease of response to basic audit queries.

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