Job Title: Human Resources
Assistant
Assistant
Organization: United
Nations Regional Service Centre Entebbe (RSCE)
Nations Regional Service Centre Entebbe (RSCE)
Duty Station: Entebbe,
Uganda
Uganda
Job Opening Number: RSCE/TJO/003/09-2018
Reports to: Human
Resources Officer
Resources Officer
Job Grade: GS-4
About RSCE:
The Regional Service
Centre Steering Committee is the decision-making body for RSCE, in compliance
with General Assembly resolutions, United Nations Secretariat rules and
regulations, strategic guidance from United Nations Headquarters and oversight
bodies. The Steering Committee consults with the Global Field Support Strategy
Implementation Coordination Team, as required.
Centre Steering Committee is the decision-making body for RSCE, in compliance
with General Assembly resolutions, United Nations Secretariat rules and
regulations, strategic guidance from United Nations Headquarters and oversight
bodies. The Steering Committee consults with the Global Field Support Strategy
Implementation Coordination Team, as required.
The Regional Service
Centre, as approved by the Member States, is owned, managed and staffed by the
regional missions it serves. This framework reinforces the existing missions’
chain of command structures and lines of authority in a manner that does not
create an additional layer between Headquarters and the regional missions. It
also ensures that staffing for RSC.
Centre, as approved by the Member States, is owned, managed and staffed by the
regional missions it serves. This framework reinforces the existing missions’
chain of command structures and lines of authority in a manner that does not
create an additional layer between Headquarters and the regional missions. It
also ensures that staffing for RSC.
Key Duties and Responsibilities: Under
the supervision of the Human Resources Officer, the Human Resources Assistant
will carry out the following duties:
the supervision of the Human Resources Officer, the Human Resources Assistant
will carry out the following duties:
Recruitment and
Staff Selection:
Staff Selection:
- Supports the review of job openings in consultation with hiring
managers, ensuring that the evaluation criteria and responsibilities are
in line with the approved or classified documents; - Assists with forecasting and identifying vacancies, preparing job
openings, reviewing and screening of candidates; - Supports the unit with conducting preliminary reviews, substantive
assessments and competency-based interviews, and prepares the recruitment
cases for submission to (Field Central) Review Bodies or the Chief of
RSCE; - Assists with the filling of posts for all categories, including
initiating and following upon reference checks and academic verification
ensuring the completion of recruitment formalities, calculating salaries
and related benefits, preparing and dispatching offers of appointments and
Statement of Emoluments; - Maintains job opening files and ensuring closure of job openings
upon completion of selection; - Supports the preparation of recruitment status reports for use as
required.
Administration of
Entitlements and Benefits:
Entitlements and Benefits:
- Advise and/or process staff members’ entitlements for staff members
in conformity and adherence to applicable United Nations policies e.g.
staff rules, financial regulations and
rules, ST/AI issuances or practices, etc. as related to payroll,
leave entitlements, contract extensions, other entitlements, separations
and final payments for civilian staff, non-staff and uniformed personnel. - Receives and reviews grievances and complaints related to
entitlements and benefits, assessing and evaluating merit of each case and
making recommendations for resolution; - Reviews and processes entitlements and benefits related actions in
UMOJA/HRIS, making appropriate recommendations where exception is
required; - Provides advice to staff as first point of contact regarding
interpretation and application of policies, regulations and rules
concerning conditions of service, entitlements and benefits; - Administers and provides advice on salary and related benefits,
travel, and social security entitlements; - Determines and processes benefits and entitlements for staff based
on contractual status; - Inducts newly recruited staff members by briefing them on
administrative formalities, conditions of service, entitlements and
benefits; - Process personnel related actions in HRIS and UMOJA within authority
delegated to the mission. - Monitor and evaluate the effectiveness of related guidelines, staff
rules, HR rules and regulations, practice and procedures, and makes recommendations
through the Chief of Unit where necessary. - Provide guidance and advice to internal and external clients on
Benefits and Entitlements, Staff Rules and Regulations and HR guidelines
and promotes a collaborative and client- oriented approach.
Others:
- Handle non-routine and complex cases, undertaking research if
necessary. - Assist in the review and processing of data analytics and reporting
for the Unit such as statistics on staffing table, vacancy, incumbency and
other HR reports; - Perform other duties as and when required by the Supervisor.
Qualifications, Skills and Experience:
- The ideal candidate for the United Nations Regional Service Centre
Entebbe (RSCE) Human Resources Assistant job placement should hold a High
school diploma or recognized equivalent is required. A technical or
vocational qualification in human resources management is desirable. - At least seven (7) years of progressively responsible experience in
human resources management, administrative services or related area - Previous experience in the interpretation and application of Staff
Rules and Regulations, policies, practices and procedures in a large-scale
organizational setting is required. - Experience in the administration of a broad range of benefits and
entitlements using an ERP is required. - At least three (3) years of experience working in human resources
management within an international organization or non-governmental
organization in a conflict or post-conflict setting is desirable. - Experience in a shared service center is desirable.
- Languages: fluency
in oral and written English is required.
Competencies:
- Professionalism:
Provides the delivery of a comprehensive service to staff on entitlements
and benefits, data analytics and HR-related reports. Assists in managing
the delivery of services related to entitlements and benefits to
international and general service staff of the RSCE, while ensuring
transparency, accuracy and ensuring full compliance with Staff Rules and
Regulations. Shows pride in work and in achievements; demonstrates
professional competence and mastery of subject matter; is conscientious
and efficient in meeting commitments, observing deadlines and achieving
results; is motivated by professional rather than personal concerns; shows
persistence when faced with difficult problems or challenges; remains calm
in stressful situations. Takes responsibility for incorporating gender
perspectives and ensuring the equal participation of women and men in all
areas of work. - Teamwork: Works
collaboratively with colleagues to achieve organizational goals; solicits
input by genuinely valuing others’ ideas and expertise; is willing to
learn from others; places team agenda before personal agenda; supports and
acts in accordance with final group decision, even when such decisions may
not entirely reflect own position; shares credit for team accomplishments
and accepts joint responsibility for team shortcomings. - Client Orientation:
Considers all those to whom services are provided to be
“clients” and seeks to see things from clients’ point of view;
Establishes and maintains productive partnerships with clients by gaining
their trust and respect; Identifies clients’ needs and matches them to
appropriate solutions; Monitors ongoing developments inside and outside
the clients’ environment to keep informed and anticipate problems; Keeps
clients informed of progress or setbacks in projects; Meets timeline for
delivery of products or services to client.
NB: The
United Nations does not charge a fee at any stage of the recruitment process
(Application, interview meeting, processing, or training). The United Nations
does not concern itself with information on applicants’ bank accounts.
United Nations does not charge a fee at any stage of the recruitment process
(Application, interview meeting, processing, or training). The United Nations
does not concern itself with information on applicants’ bank accounts.
How to Apply:
All suitably
qualified and interested Ugandan candidates should send their applications with
the following documents:
qualified and interested Ugandan candidates should send their applications with
the following documents:
- The United Nations Personal History form
(P-11), Download Here;
This should be signed - Proof of required academic certificates
i.e. Academic Certificate(s) and/or High School/Secondary Diplomas - Latest performance evaluation reports /
appraisals
The applicants with
the completed documents are strongly encouraged to apply via e-mail and must
include the Vacancy Announcement Number (check beginning of this advert) and
Job Title to: [email protected]
the completed documents are strongly encouraged to apply via e-mail and must
include the Vacancy Announcement Number (check beginning of this advert) and
Job Title to: [email protected]
Deadline: 4th October 2018
For more of the
latest jobs, please visit https://www.theugandanjobline.com or
find us on our facebook page https://www.facebook.com/UgandanJobline
latest jobs, please visit https://www.theugandanjobline.com or
find us on our facebook page https://www.facebook.com/UgandanJobline