The Ugandan Jobline

• Performs data entry functions and drafts
  responses to routine correspondence and other communications as directed,
  using standard software document processing packages.
• Assists in researching, compiling and
  organizing information and reference materials from various sources for
  reports, work plans, studies, briefings, meetings/conferences, etc.
• Assists in the generation of a variety
  of reports, work orders, etc., using various databases.
• Screens phone calls and visitors;
  responds to routine information requests and inquiries (e.g. answers
  requests requiring file search, etc.), and as necessary, refers inquiries
  to appropriate personnel for handling.
• Provides secretarial, administrative and
  logistics support to meetings, boards, committees, conferences, etc.
  (These include reservations for events, travel arrangements, requisitions,
  travel requests, visa applications, etc.)
• Maintains calendar/schedules; monitors
  change and communicates relevant information to appropriate staff inside
  and outside the immediate work of the service lines
• Reviews, records, distributes and/or
  processes mail and other documents; follows-up on impending actions.
• Maintains files (both paper and
  electronic) and databases for Front Office of the Chief RSCE.
• Operates and maintains a variety of
  office equipment in the performance of basic office functions, e.g.
  photocopier, facsimile, printer, scanner, etc.
• Performs digitization functions, including
  scanning, creating digital objects and postings to designated
  repositories.
• Provides document delivery services as
  required. Collects and delivers mail, documents, and other items. 
• Provides transportation duties as
  assigned, such as driving delegations and VIPs, assistance to non-RSCE
  entities if approved by administration and tasked through the Office of
  the Chief RSCE, while ensuring that passengers and cargo are entitled and
  authorized under UN rules and regulations to travel in the UN vehicle
• Driving in a professional and safe
  manner any vehicle he/she operates adhering to UN rules and regulations
  governing the use of vehicles and applying defensive driving techniques.
• Promptly report any damage resulting
  from an incident or accident to the immediate supervisor and other
  relevant parties within 24 hours and following the established procedures.
• Ensure that the vehicle’s maintenance
  schedule is adhered to and that vehicle is in proper operation condition.
  Report immediately any mechanical malfunction in the vehicle to the
  workshop.
• Ensure that the vehicle is kept in a
  clean safe condition by daily cleaning of the interior and exterior of the
  vehicle(s) given in his/her care.
• Responsible for both the security of the
  UN Vehicle he operates, the passengers and its load.
• Log official trips, daily mileage, gas
  consumption, oil changes, greasing, etc. and provide a weekly report to
  the immediate Supervisor.
• Carry out the daily inspection of the UN
  vehicle (prior to start and after start) all oil level, water and coolant
  levels, etc.
• Performs other duties as assigned.

• The ideal candidate for the United
  Nations Regional Service Centre Entebbe (RSCE) Team Assistant job
  placement should hold a High school diploma or equivalent is required. A
  valid national driving license including class B C, D and E (heavy trucks
  and buses) license is required. Technical training as Motor Vehicle
• Technician (National Technician
  Certificate or equivalent) is desirable.
• At least four years of progressively
  responsible experience in administrative services, finance, accounting,
  audit, human resources or related area is required.
• Previous experience with administrative
  services in the Front Office of a Senior Official in an international
  setting is required.
• Previous experience in driver training
  including defensive driving is required.
• Experience working in a United Nations
  common system field operation (inclusive of peacekeeping, political
  missions and UN agencies, funds and programmes) or similar international
  organization or non-governmental organization – in a conflict or
  post-conflict setting is desirable.
• Languages: fluency in oral and written English is
  required.

• Professionalism: Knowledge of administrative and
  transportation policies, processes and procedures generally and those
  related to the Front Office of a Senior Management Official. Knowledge of
  administrative and logistical rules and regulations and ability to
  research and gather information from a variety of standard sources and to
  apply good judgment in the context of assignments given. Shows pride in
  work and in achievements; demonstrates professional competence and mastery
  of subject matter; is conscientious and efficient in meeting commitments,
  observing deadlines and achieving results; is motivated by professional
  rather than personal concerns; shows persistence when faced with difficult
  problems or challenges; remains calm in stressful situations.
• Teamwork: Works collaboratively with colleagues
  to achieve organizational goals; solicits input by genuinely valuing
  others’ ideas and expertise; is willing to learn from others; places team
  agenda before personal agenda; supports and acts in accordance with final
  group decision, even when such decisions may not entirely reflect own
  position; shares credit for team accomplishments and accepts joint
  responsibility for team shortcomings.
• Planning and Organizing: Develops clear goals that are
  consistent with agreed strategies; identifies priority activities and
  assignments; adjusts priorities as required; allocates appropriate amount
  of time and resources for completing work; foresees risks and allows for
  contingencies when planning; monitors and adjusts plans and actions as
  necessary; uses time efficiently.

• The United Nations Personal History form
  (P-11), Download
  Here; This should be
  signed
• Proof of required academic certificates
  i.e. Academic Certificate(s) and/or High School/Secondary Diplomas
• Latest performance evaluation reports /
  appraisals

Related Jobs