Job
Title: Senior
Field Coordinator
Title: Senior
Field Coordinator
Organization: International
Rescue Committee (IRC)
Rescue Committee (IRC)
Duty Station:
Uganda
Uganda
Reports to:
Deputy Director of Operations
Deputy Director of Operations
About US:
The International
Rescue Committee helps people whose lives and livelihoods are shattered by
conflict and disaster to survive, recover, and gain control of their future. It
was created by Albert Einstein more than 80 years and has been working in
Uganda since 1998. It has particularly working in the conflict zones where tens
of thousands of people have been kills and over 1.6 million displaced.
Following a peace agreement in 2006, Ugandans are returning home and looking to
rebuild their lives. The IRC is there to protect women and children from
violence and exploitation by fostering a safe environment and encouraging
education, and is supporting farmers and small businesses, and helping
communities promote peace and long-term development.
Rescue Committee helps people whose lives and livelihoods are shattered by
conflict and disaster to survive, recover, and gain control of their future. It
was created by Albert Einstein more than 80 years and has been working in
Uganda since 1998. It has particularly working in the conflict zones where tens
of thousands of people have been kills and over 1.6 million displaced.
Following a peace agreement in 2006, Ugandans are returning home and looking to
rebuild their lives. The IRC is there to protect women and children from
violence and exploitation by fostering a safe environment and encouraging
education, and is supporting farmers and small businesses, and helping
communities promote peace and long-term development.
Job Summary: The Senior Field Coordinator will oversee all
field management of IRC’s work in in West Nile, managing senior operations and
programs staff. Responsible for a staff of over 400 based in three locations in
expansive settlements, the Senior Field Coordinator will work closely with the
Kampala team to ensure that the field operations are operationally functional
and programs are of a consistently high quality. The Senior Field Coordinator will provide
strategic direction and ensure sufficient resources are effectively managed to
ensure optimal programming.
field management of IRC’s work in in West Nile, managing senior operations and
programs staff. Responsible for a staff of over 400 based in three locations in
expansive settlements, the Senior Field Coordinator will work closely with the
Kampala team to ensure that the field operations are operationally functional
and programs are of a consistently high quality. The Senior Field Coordinator will provide
strategic direction and ensure sufficient resources are effectively managed to
ensure optimal programming.
Key Duties and Responsibilities:
Program
Implementation
Implementation
- Work in close collaboration with the Deputy Director of Operations,
oversee all field operations in West Nile, provide guidance and support to
operations and program teams, supporting capacity development of a new and
growing team, and oversee spending and program progress against agreed
targets and spending plans. - In collaboration with DDO, DDP, and Technical Coordinators, organize
grant review meetings at field sites, sharing support needs with the
operations and program teams in Kampala.
- In collaboration with M&E focal point and Technical
Coordinators, support the implementation of a comprehensive monitoring and
evaluation system providing insights into delivery of outputs and results
at regular intervals. - Support integration across programs and operations, holding regular
coordination meetings and promoting active collaboration across
sectors. - Actively review and participate in program/proposal development to
ensure appropriate operations input from the field site. Ensure key
support needs for the field site are budgeted in new proposals.
Operations (Supply
Chain, IT and HR):
Chain, IT and HR):
- Managing the Field Coordinator and Field Manager, ensuring that the supply chain functions
effectively at the field level, including procurement, stock and asset
management, vehicle operations, equipment maintenance and repair
(including communications and computer equipment). - Particular regard for compliance with donor requirements in
procurement, ensuring understanding and adherence to IRC SOPs. - Oversee HR functions at the field level, through the Field
Coordinator and Field Manager, including recruitment, contracting and
payroll with support from the Kampala HR team. - Ensure all activities are carried out in accordance with IRC
policies and procedures.
Finance and Budget
Monitoring:
Monitoring:
- Oversee budget expenditures in West Nile, ensuring a healthy burn
rate in line with work plans and agreed deliverables. - Supervision to ensure expenditures are in line with IRC and donor
compliance regulations, eliminating disallowable expenditures and
spreading costs strategically across a portfolio of funds. - Review monthly Budget vs. Actual reports and Budget Expenditure
Plans with program and support staff, ensuring that relevant action is
taken in a timely fashion. - Inform senior management of changing budget needs, and participate
in budget development and revision processes. - Conduct weekly cash count with Finance Officer.
Systems Compliance
and Improvement: Assure
adherence to IRC global and Uganda specifically finance, logistics, IT,
security, communications and HR/administration policies and procedures,
including the IRC Way.
and Improvement: Assure
adherence to IRC global and Uganda specifically finance, logistics, IT,
security, communications and HR/administration policies and procedures,
including the IRC Way.
Strategy,
resourcing and accountability:
resourcing and accountability:
- Contribute to developing and implementing a relevant strategy and
resourcing plan, adapting to a changing context, maintaining flexibility
and innovation, taking advantage of new opportunities as they arise. - Maintain good relations with donors present at the field level,
developing funding opportunities for program growth and sustainability.
Transitioning the program from emergency to longer term sustainable
service delivery. - Working closely with the DDP, Grants Manager and Financial
Controller, ensure that the IRC client responsiveness mechanism is
functioning and responsive, regularly reviewing the feedback register to
ensure timely and effective responses, adapting programming where
appropriate.
Reporting:
- Submit timely and accurate reports to the Country Director and the
Deputy Director of Operations, reviewing program, finance, logistics, and
HR reports to ensure accuracy before sending to Kampala. - Support the delivery of punctual donor reporting, ensuring
monitoring systems report accurately against deliverables.
Coordination /
External Representation:
External Representation:
- Represent the IRC to local government authorities, UN agencies,
international organizations, NGOs, donors and other stakeholders at field
level. - Enhance collaboration and maintain good relations contributing to a
safe and productive operating environment.
Staff
Management:
Management:
- Oversee all operations and programs heads of departments in West
Nile, facilitate setting annual objectives and monitoring performance
against set targets, conducting timely performance evaluations and taking
corrective action as and when required.
- Work with staff to identify training needs, providing coaching and
mentoring as required. - Provide vision, leadership and direction for staff in new offices,
contributing to a safe, respectful and dynamic working culture.
Security:
- Act as the security focal point for West Nile, with the Field
Coordinator and Field Manager responsible for day to day monitoring and
management of security, regularly reviewing and updating the West Nile
Security Management Plan. - Monitor the security situation, including attending security
briefings and maintaining regular contacts with key security focal points
in local government and UNHCR, keeping senior management in Kampala and
local staff informed of developments. - Ensure tools for rapid response to security incidents are in place
and up to date, including telephone trees and constant companion card, as
well as supervising quick and comprehensive incident reporting. - Ensure staff are trained on, aware of and in compliance with IRC
security policies and the West Nile site SMP. Provide a security briefing
on arrival for all new staff and visitors.
Compound
Management:
Management:
- Ensure good living conditions for the field staff in all sites.
- Actively liaise with Kampala to ensure basic items are available at
the field level. - Act as focal point for visitors or other organizations staying at
the NGO compound, if any.
Qualifications, Skills and Experience:
- The applicant for the International Rescue Committee Senior Field
Coordinator job placement must hold a University degree or equivalent practical experience. - At least five years working within a humanitarian agency in a
leadership position - Five years’ experience managing, supervising and developing
operational and program staff - Experience in managing programs in emergency and insecure areas.
- Good understanding of operations (logistics, administration, human
resources, IT) - Strong organizational skills, ability to coordinate and manage a
diverse array of responsibilities: programs, logistics, security, finance
and operations. - Demonstrated ability to handle sensitive situations diplomatically
and possesses strong communication skills. - Ability to work well with people of varying backgrounds, cultures,
education levels - Familiarity with the IRC and donors (US, European, UN) policies and
regulations - Excellent computer skills: MS Word, Excel, Power point, Outlook.
- Fluency in spoken and written English
- Additional qualities: ability to multitask, ability to handle
pressure well, ability to improvise, flexibility.
How to Apply:
All suitably
qualified and interested candidates should apply online at the link below.
qualified and interested candidates should apply online at the link below.
Deadline: 19th October 2018
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