The Ugandan Jobline

• Receive, announce and direct visitors to
  staff in the office in a courteous manner. Also, as requested, make
  appointments and take messages.
• Maintain an updated staff and telephone
  intercom list.
• Circulate copies of monthly telephone
  bills to respective staff for identification of personal calls. i.e.
  Mobile phones to respective staff, fixed telephones bills to respective
  sub office staff.
• Support with event planning activities,
  including coordination of conference room use, maintenance of CP
  schedules, calendars, and ensure relevant information is shared as needed.
  
• Manage internal/external office mail.
  Receive/Record all outgoing and incoming mail to include invoices.
  Distribute mail to respective officers. Also take responsibility for
  receipt/dispatch of Main office pouches.
• Manage incoming/outgoing pouches to the
  Regional and HQ. Ensure prompt delivery to recipients and payment to
  vendors effected.
• Provide secretarial support to the CP
  whenever required.
• Serve as a central point for
  disseminating interdepartmental communication. Facilitate communication
  with all departments and external stakeholders as relevant
• Support with Hotel & Flight bookings
  for all staff and guests and ensuring that they are handled within the
  required standards
• Preparation of petty cash requests
• Perform other tasks and assignments as
  and when required which       are
  consistent with your level in the organization. 

• The ideal candidate for the Catholic
  Relief Services (CRS) Receptionist job should hold a Diploma in
  Secretarial Studies, Business Administration/Management or equivalent.
• A minimum of three years of work
  experience in a similar position, preferably with an international NGO.
• Computer Literacy in MS word, MS Excel,
  and E-mail communication.
• Person of high integrity, interpersonal
  and customer care relations.
• Good writing, listening and good
  communication skills.
• Culturally sensitive and patient.
•  The person must be able to work with
  minimum supervision.
• Ability to manage multiple tasks at a
  time and work effectively with colleagues from different backgrounds.
• Ability to work collaboratively as part
  of a team environment
• Agency-wide
  Competencies (for all CRS Staff): Trusting Relationships, Professional Growth, Partnership,
  Accountability

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