Job Title: Logistics Officer
Organisation: Center
for Victims of Torture (CVT)
for Victims of Torture (CVT)
Duty Station: Uganda
About US:
The Center for
Victims of Torture (CVT) is headquartered in St. Paul, Minnesota, USA and is a
humanitarian non-governmental organization that provides mental health
rehabilitation to refugees around the world. In Uganda, CVT provides mental
health rehabilitation services to survivors of LRA-inflicted torture and
violent trauma; provides on-site mental health clinical mentoring and
supervision to counselors in partner NGOs; and works to build a network of
mental health service providers in northern Uganda.
Victims of Torture (CVT) is headquartered in St. Paul, Minnesota, USA and is a
humanitarian non-governmental organization that provides mental health
rehabilitation to refugees around the world. In Uganda, CVT provides mental
health rehabilitation services to survivors of LRA-inflicted torture and
violent trauma; provides on-site mental health clinical mentoring and
supervision to counselors in partner NGOs; and works to build a network of
mental health service providers in northern Uganda.
Job Summary: The Logistics Officer will provide logistical
and administrative support to The Center for Victims of Torture’s (CVT) program
in Bidi Bidi, and ensure all logistical related issues are implemented in line
with CVT’s organizational strategies, national staff policies & procedures
to achieve program outcomes.
and administrative support to The Center for Victims of Torture’s (CVT) program
in Bidi Bidi, and ensure all logistical related issues are implemented in line
with CVT’s organizational strategies, national staff policies & procedures
to achieve program outcomes.
Key Duties and Responsibilities:
Maintenance of
Equipment and Facilities
Equipment and Facilities
·
Prepare
and keep an inventory of all CVT property
Prepare
and keep an inventory of all CVT property
·
Update
and label inventory of all CVT assets
Update
and label inventory of all CVT assets
·
Make
sure all CVT equipment is ready and in good condition to be used for the
program objectives
Make
sure all CVT equipment is ready and in good condition to be used for the
program objectives
·
Make
sure all CVT assets and equipment are used and under standard safety conditions
Make
sure all CVT assets and equipment are used and under standard safety conditions
·
Manage
vehicles’ repair and maintenance according to CVT’s set standard and safety
procedures
Manage
vehicles’ repair and maintenance according to CVT’s set standard and safety
procedures
·
Follow
up of execution of contracts with outside service providers: carpenters,
plumbers, masons, construction contractors, vehicle renters, etc.
Follow
up of execution of contracts with outside service providers: carpenters,
plumbers, masons, construction contractors, vehicle renters, etc.
·
Verify
that all tasks contracted out to vendors are done with respect to the terms and
conditions of the contracts
Verify
that all tasks contracted out to vendors are done with respect to the terms and
conditions of the contracts
Supply Management
and Procurement
and Procurement
·
Ensure
respect and compliance to CVT procurement and financial policy
Ensure
respect and compliance to CVT procurement and financial policy
·
Plan and
carry out efficient procurement and distribution of program office and house
supplies
Plan and
carry out efficient procurement and distribution of program office and house
supplies
·
Ensure
proper set up and management of fuel and vehicle spares, including maintenance
and update the fuel monitoring database
Ensure
proper set up and management of fuel and vehicle spares, including maintenance
and update the fuel monitoring database
·
Work
closely with the Finance Officer on issues related to procurement and
maintenance
Work
closely with the Finance Officer on issues related to procurement and
maintenance
Supervision of
Drivers
Drivers
·
Ensure
drivers comply with their job description in supporting program activities.
Ensure
drivers comply with their job description in supporting program activities.
·
Prepare
schedules for drivers’ daily, weekly and/or monthly assignments and duties for
drivers.
Prepare
schedules for drivers’ daily, weekly and/or monthly assignments and duties for
drivers.
·
Plan
vehicle movement schedule and monitoring of all vehicles’ movements
Plan
vehicle movement schedule and monitoring of all vehicles’ movements
·
Initiate
regular driver supervision and safety briefing meetings on weekly basis.
Initiate
regular driver supervision and safety briefing meetings on weekly basis.
·
Plan
leave schedules for drivers for the smooth running of program activities.
Plan
leave schedules for drivers for the smooth running of program activities.
·
Liaise
with the HR/Admin Officer on all HR related issues regarding drivers and other
logistics staff that includes but not limited to all types of leave
Liaise
with the HR/Admin Officer on all HR related issues regarding drivers and other
logistics staff that includes but not limited to all types of leave
·
Ensure
that drivers report to work on time are assign daily movement plans and follow
all SoPs related to convoy movement, to the camps and out of operational areas.
Ensure
that drivers report to work on time are assign daily movement plans and follow
all SoPs related to convoy movement, to the camps and out of operational areas.
·
Prepare
budgets and track expenditures related to repairs and maintenance of equipment
Prepare
budgets and track expenditures related to repairs and maintenance of equipment
Security and Safety
Management
Management
·
Support,
respect and apply the existing security protocols as required
Support,
respect and apply the existing security protocols as required
·
Assist
in carrying out risks assessment activities for the CVT field operations for
advice on amendments and improvement of existing security protocols.
Assist
in carrying out risks assessment activities for the CVT field operations for
advice on amendments and improvement of existing security protocols.
·
Assist
in training and updating CVT field staff on security and safety standards
procedures and protocols.
Assist
in training and updating CVT field staff on security and safety standards
procedures and protocols.
·
Attend
and represent CVT in NGOs liaison security meetings.
Attend
and represent CVT in NGOs liaison security meetings.
·
Provide
alert to staff on upcoming security concerns through appropriate communication
channels
Provide
alert to staff on upcoming security concerns through appropriate communication
channels
·
Keenly track
movement of CVT vehicles, staff and commodities in the operational area.
Keenly track
movement of CVT vehicles, staff and commodities in the operational area.
·
Update
the Field Coordinator on the outcome of the security meetings & other upcoming
security concerns in our operational areas and in the office.
Update
the Field Coordinator on the outcome of the security meetings & other upcoming
security concerns in our operational areas and in the office.
·
Ensure
CVT assets and equipment are used and under appropriate safety and security
standards
Ensure
CVT assets and equipment are used and under appropriate safety and security
standards
Administrative
Management
Management
·
Oversee
CVT’s compound management activities by ensuring a peaceful working atmosphere
with partner organizations. Attend compound meetings, manage housekeeping and
space planning duties, attend to visitors and ensure they get proper
accommodation.
Oversee
CVT’s compound management activities by ensuring a peaceful working atmosphere
with partner organizations. Attend compound meetings, manage housekeeping and
space planning duties, attend to visitors and ensure they get proper
accommodation.
·
Provide
administrative support to program staff in creating correspondence, coordinate
appointments and travel schedules.
Provide
administrative support to program staff in creating correspondence, coordinate
appointments and travel schedules.
·
Assist
the CVT HR/Admin Officer in making travel arrangements for staff and visitors
to Bidi Bidi
Assist
the CVT HR/Admin Officer in making travel arrangements for staff and visitors
to Bidi Bidi
·
Take
lead in organizing official functions in identifying suitable venues and
sampling appropriate services at competitive rates.
Take
lead in organizing official functions in identifying suitable venues and
sampling appropriate services at competitive rates.
·
Oversee
the management of communication systems and network for the program.:
facilitate communication with departments and external stakeholders as
relevant; oversee distribution of incoming and outgoing mail/ letters/
documents; and maintain a logical catalogue of the organization’s filing
system.
Oversee
the management of communication systems and network for the program.:
facilitate communication with departments and external stakeholders as
relevant; oversee distribution of incoming and outgoing mail/ letters/
documents; and maintain a logical catalogue of the organization’s filing
system.
Qualifications, Skills and Experience:
·
The ideal
candidate must hold a Diploma/Degree in Supply Chain Management or Logistics
The ideal
candidate must hold a Diploma/Degree in Supply Chain Management or Logistics
·
Member
of a Supply Chain Professional body such as CIPS, preferred
Member
of a Supply Chain Professional body such as CIPS, preferred
·
Three years
of work experience in the same position or similar in the areas of supply chain
management, procurement, logistics, inventory, fleet management
Three years
of work experience in the same position or similar in the areas of supply chain
management, procurement, logistics, inventory, fleet management
·
A
minimum of three years of experience working for an INGO, preferably with US
funded grants such as BPRM or USAID
A
minimum of three years of experience working for an INGO, preferably with US
funded grants such as BPRM or USAID
·
Staff
management and budgeting skills
Staff
management and budgeting skills
·
Past experience
in security and safety operational protocols with INGOs
Past experience
in security and safety operational protocols with INGOs
·
Experience
in Information Technology/trouble shooting problems with computers, preferred
Experience
in Information Technology/trouble shooting problems with computers, preferred
How to Apply:
All suitably
qualified and interested applicants should submit a cover letter, CV, and 3
professional references to [email protected], including the job title in the
subject line of the email.
qualified and interested applicants should submit a cover letter, CV, and 3
professional references to [email protected], including the job title in the
subject line of the email.
Deadline: 18th November 2018
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