Job Title: Information Management
Systems Specialist
Systems Specialist
Organization: Ministry
of Gender Labour and Social Development (MGLSD)
of Gender Labour and Social Development (MGLSD)
Project: Chemical
Safety and Security Project
Safety and Security Project
Duty Station: Kampala,
Uganda
Uganda
Reports to: National
Programme Coordinator
Programme Coordinator
About US:
The Government of
Uganda through Ministry of Gender, Labour and Social Development is
implementing Chemical Safety and Security Project. The Project goal is to
strengthen institutional, technical and operational capabilities in chemical,
biological radiological, nuclear and explosive emergency planning, response and
management through (i) strengthening effective detection, prevention and
response of chemical, biological radiological, nuclear and explosive terror and
related incidents attacks (ii) promotion of education and awareness on
effective detection, prevention and response of chemical, biological
radiological, nuclear and explosive terror and related incidents attacks among
stakeholders and general public and (iii) strengthening coordination mechanisms
in effective detection, prevention and response of chemical, biological radiological,
nuclear and explosive terror and related incidents attacks.
Uganda through Ministry of Gender, Labour and Social Development is
implementing Chemical Safety and Security Project. The Project goal is to
strengthen institutional, technical and operational capabilities in chemical,
biological radiological, nuclear and explosive emergency planning, response and
management through (i) strengthening effective detection, prevention and
response of chemical, biological radiological, nuclear and explosive terror and
related incidents attacks (ii) promotion of education and awareness on
effective detection, prevention and response of chemical, biological
radiological, nuclear and explosive terror and related incidents attacks among
stakeholders and general public and (iii) strengthening coordination mechanisms
in effective detection, prevention and response of chemical, biological radiological,
nuclear and explosive terror and related incidents attacks.
Job Summary: The
Information Management Systems Specialist will design, develop and maintain of
the projects/Programmes information management systems
Information Management Systems Specialist will design, develop and maintain of
the projects/Programmes information management systems
Key Duties and Responsibilities:
Control
registration and processing of all classified declarations and
verification-related documents and their availability either within electronic
systems or in hardcopy:
registration and processing of all classified declarations and
verification-related documents and their availability either within electronic
systems or in hardcopy:
- Control the quality of the information service, and of the
information (including metadata) held in the information management
systems, using available tools and procedures. - Analyse requirements, develop, update metadata for the online
documents registration system, to improve retrieval and ensure that
documents registration meets established standards. - Responsible for management of documentation arising from the
information service, including requests, notifications and other
correspondence, and for reporting on results. - Ensure maintenance of confidentiality when making classified information
available. - Identifies and assists in resolving any procedural or technical
impediment to prompt availability of information to users. - Facilitates external translations and the electronic exchange of
information with Member States.
Contribute to the
design, implementation and support of an Electronic Content Management System
(ECM) solutions for the management electronic records
design, implementation and support of an Electronic Content Management System
(ECM) solutions for the management electronic records
- Research and evaluate enterprise content management systems on the
market and advise on systems with information and records management
functionalities. - Map the user requirements to the implementation of content
management solutions to align with organisational information
architecture, records management policies and the OPCW Confidentiality
regime. - Provide end user training to support electronic records management
throughout the Verification and Inspectorate Divisions. - Develop migration strategies to ensure integrity of records and
related metadata over the required lifetime of the records as information
systems are upgraded or replaced.
Contributes to the
development of quality assurance controls for classified information provided
to States Parties:
development of quality assurance controls for classified information provided
to States Parties:
- Reviews the declarations, amendments and other incoming
correspondence from Enterprises/establishments - Reviews the metadata in the electronic document management systems
for registered declarations and all incoming and outgoing correspondence. - Develops the annual redacted declaration data report and reviews the
information to be distributed to Enterprises. - Ensures that each requesting Enterprises receives the information it
requires to be assured of the continued compliance with the law.
Manage and maintain
good records and archives management practice:
good records and archives management practice:
- Design and carry out professional activities required to improve
information management practice, including preparation for move to new,
electronic environments or applications. - Design, implement, manage a function-based classification scheme and
file plan for records (paper, electronic, audio-visual) in order to ensure
physical access to and intellectual control over records. - Manage and secure records disposition by applying approved retention
schedules to information assets whether digital-born, digitized or in
hard-copy. - Maintain and update records retention schedules and other documentation
required for management of information. - Propose initiatives to organise and maintain records in all formats
for the duration of their use and retention. - Research and propose best practice standards for the management of
digital records and digital preservation strategies
Support the Green
Jobs Management Unit in the designing, development and maintenance of
information Management System.
Jobs Management Unit in the designing, development and maintenance of
information Management System.
- Any other duties that may be assigned from time to time.
Qualifications, Skills and Experience:
- The applicant must hold a University Degree in Information
Management, Computer Science, or a related field. A Masters in Computer
engineering or related is a must. - Five years’ experience operating on operating or managing
information system related to safety systems or OSH. - Core professional skills related to information and records
management; - Strong analytical skills, particularly in the area of business
process analysis; - Ability to organise, plan and implement work assignments, as well as
manage competing demands; - Problem solving skills, including ability to identify and
participate in the resolution of issues/problems; - Appreciation of the need to observe confidentiality in a highly
sensitive work area; - Knowledge of statistical methods and tools;
- knowledge of workflow processes and document control practices in an
enterprise content management (ECM) environment; - Flexibility, tact, discretion and the ability to work harmoniously
in a multi-cultural environment; - Proven communication (verbal and written) skills, including ability
to prepare reports; - Commitment to continuous learning is essential.
How to Apply:
All suitably
qualified and interested persons should deliver their applications to:
qualified and interested persons should deliver their applications to:
Ministry of Gender,
Labour and Social Development Headquarters (Security Registry)
Labour and Social Development Headquarters (Security Registry)
2nd Floor,
Plot. 2, Simbamanyo House, George Street,
Plot. 2, Simbamanyo House, George Street,
P.O. Box 7136,
Kampala, Uganda.
Kampala, Uganda.
Deadline: 12th October 2018 by 3:00pm
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