Job Title: Associate Budget
Officer
Officer
Organization: United
Nations Regional Service Centre Entebbe (RSCE)
Nations Regional Service Centre Entebbe (RSCE)
Duty Station: Entebbe,
Uganda
Uganda
Job Opening Number: RSCE/TJO/005/09-2018
Reports to: Head,
Budget Unit
Budget Unit
About RSCE:
The Regional Service
Centre Steering Committee is the decision-making body for RSCE, in compliance
with General Assembly resolutions, United Nations Secretariat rules and
regulations, strategic guidance from United Nations Headquarters and oversight
bodies. The Steering Committee consults with the Global Field Support Strategy
Implementation Coordination Team, as required.
Centre Steering Committee is the decision-making body for RSCE, in compliance
with General Assembly resolutions, United Nations Secretariat rules and
regulations, strategic guidance from United Nations Headquarters and oversight
bodies. The Steering Committee consults with the Global Field Support Strategy
Implementation Coordination Team, as required.
The Regional Service
Centre, as approved by the Member States, is owned, managed and staffed by the
regional missions it serves. This framework reinforces the existing missions’
chain of command structures and lines of authority in a manner that does not
create an additional layer between Headquarters and the regional missions. It
also ensures that staffing for RSC.
Centre, as approved by the Member States, is owned, managed and staffed by the
regional missions it serves. This framework reinforces the existing missions’
chain of command structures and lines of authority in a manner that does not
create an additional layer between Headquarters and the regional missions. It
also ensures that staffing for RSC.
Key Duties and Responsibilities: Within limits of delegated authority, the Associate
Budget Officer will be responsible for the following duties:
Budget Officer will be responsible for the following duties:
Medium-term plan
·
Reviews,
analyses and finalizes the preparation of the medium-term plan and its
revisions on the basis of Section/Service Line submissions, taking into account
recommendations and decisions of UN Legislative bodies.
Reviews,
analyses and finalizes the preparation of the medium-term plan and its
revisions on the basis of Section/Service Line submissions, taking into account
recommendations and decisions of UN Legislative bodies.
·
Provides
advice and support to Senior Management in their review of the medium-term
plans and its revisions.
Provides
advice and support to Senior Management in their review of the medium-term
plans and its revisions.
·
Ensures
legislative mandates are accurately translated into programme budgets and
monitor their implementation.
Ensures
legislative mandates are accurately translated into programme budgets and
monitor their implementation.
Budget preparation:
·
Reviews,
analyses and assists in the finalization of cost estimates and budget proposals
for RSCE and supported Missions, in terms of staff and operational requirements
from (a) Service pillars (b) Sections and (c) support partners; to ensure
compliance with the strategic priorities and other legislative recommendations.
Reviews,
analyses and assists in the finalization of cost estimates and budget proposals
for RSCE and supported Missions, in terms of staff and operational requirements
from (a) Service pillars (b) Sections and (c) support partners; to ensure
compliance with the strategic priorities and other legislative recommendations.
·
Reviews
and analyses programme budget/financial implications of the UN General Assembly
resolutions in light of additional mandates.
Reviews
and analyses programme budget/financial implications of the UN General Assembly
resolutions in light of additional mandates.
·
Assists
managers in the elaboration of resource requirements for budget submissions.
Assists
managers in the elaboration of resource requirements for budget submissions.
·
Provides
support to Senior Management during the UNHQ and Legislative bodies budget review
process to assist in securing approval from the General Assembly.
Provides
support to Senior Management during the UNHQ and Legislative bodies budget review
process to assist in securing approval from the General Assembly.
Budget
administration:
administration:
·
Prepares
allotments, including redeployment of funds when necessary, ensuring
appropriate expenditures.
Prepares
allotments, including redeployment of funds when necessary, ensuring
appropriate expenditures.
·
Monitors
budget implementation and recommends reallocation of funds as necessary,
prepare monthly, quarterly and yearly reports as required.
Monitors
budget implementation and recommends reallocation of funds as necessary,
prepare monthly, quarterly and yearly reports as required.
·
Monitors
expenditures to ensure that they remain within authorized levels.
Monitors
expenditures to ensure that they remain within authorized levels.
·
Reviews
requisitions raised in UMOJA for goods and services to ensure (a) correct
objects of expenditure have been charged, (b) availability of funds (c) in line
with approved requirements.
Reviews
requisitions raised in UMOJA for goods and services to ensure (a) correct
objects of expenditure have been charged, (b) availability of funds (c) in line
with approved requirements.
·
Review
source documents for completeness to (a) ensure compliance with related UN
rules, regulations and policies (b) ensure availability of funds to support
requirements (c) give policy guidance to Senior Management and staff on related
resource issues.
Review
source documents for completeness to (a) ensure compliance with related UN
rules, regulations and policies (b) ensure availability of funds to support
requirements (c) give policy guidance to Senior Management and staff on related
resource issues.
·
Administers
and monitors extra-budgetary resources for RSCE, including review of agreements
and cost plans, ensuring compliance with regulations and rules and established
policies and procedures.
Administers
and monitors extra-budgetary resources for RSCE, including review of agreements
and cost plans, ensuring compliance with regulations and rules and established
policies and procedures.
·
Administers
and monitors budgetary and extra-budgetary resources for missions supported by
RSCE, including review of agreements and cost plans, ensuring compliance with
regulations and rules and established policies and procedures.
Administers
and monitors budgetary and extra-budgetary resources for missions supported by
RSCE, including review of agreements and cost plans, ensuring compliance with
regulations and rules and established policies and procedures.
·
Assists
in the preparation of budget performance submissions for RSCE and supported Missions
Assists
in the preparation of budget performance submissions for RSCE and supported Missions
·
Reviews
and assists in finalization of budget performance report, analyzing variances
between approved budgets and actual expenditures, drafting reports on the
planning assumptions and the RBB frameworks.
Reviews
and assists in finalization of budget performance report, analyzing variances
between approved budgets and actual expenditures, drafting reports on the
planning assumptions and the RBB frameworks.
·
Under
the supervision of the head of unit responsible for the day to day management
of the RSCE resources including resources of the Missions supported by RSCE.
Under
the supervision of the head of unit responsible for the day to day management
of the RSCE resources including resources of the Missions supported by RSCE.
·
Review
and track contracts/commitments established for operational requirements
Review
and track contracts/commitments established for operational requirements
General:
·
Keeps
up-to-date on documents/reports/guidelines that have a bearing on matters
related to programme and/or peacekeeping budgets, ensuring compliance with
legislative recommendations and decisions as well as with United Nations
policies and procedures”
Keeps
up-to-date on documents/reports/guidelines that have a bearing on matters
related to programme and/or peacekeeping budgets, ensuring compliance with
legislative recommendations and decisions as well as with United Nations
policies and procedures”
·
Drafts
relevant correspondence on budgetary matters for clearance by the Deputy
Regional Service Center Entebbe (DCRSCE).
Drafts
relevant correspondence on budgetary matters for clearance by the Deputy
Regional Service Center Entebbe (DCRSCE).
·
Act as
officer-in-charge of the Unit in the absence of the head of the Budget Unit.
Act as
officer-in-charge of the Unit in the absence of the head of the Budget Unit.
·
Prepares
ad hoc reports on budget matters.
Prepares
ad hoc reports on budget matters.
·
Performs
other related duties, as assigned
Performs
other related duties, as assigned
Qualifications, Skills and Experience:
·
The
ideal candidate for the United Nations Regional Service Centre Entebbe (RSCE)
Associate Budget Officer job placement should hold a first-level university
degree in business administration, finance, or related field. Qualification as
Certified or Chartered Accountant is desirable.
The
ideal candidate for the United Nations Regional Service Centre Entebbe (RSCE)
Associate Budget Officer job placement should hold a first-level university
degree in business administration, finance, or related field. Qualification as
Certified or Chartered Accountant is desirable.
·
A
minimum of two years of progressively responsible experience in finance,
administration, budget, business administration or related area.
A
minimum of two years of progressively responsible experience in finance,
administration, budget, business administration or related area.
·
Knowledge
of ERP Funds Management and Source to Acquire in an international setting is
required.
Knowledge
of ERP Funds Management and Source to Acquire in an international setting is
required.
·
Knowledge
of the preparation and administration of budgets for a United Nations or
similar organization is desirable.
Knowledge
of the preparation and administration of budgets for a United Nations or
similar organization is desirable.
·
Experience
in the preparation and administration of financial resources for United Nations
or similar organizations is desirable.
Experience
in the preparation and administration of financial resources for United Nations
or similar organizations is desirable.
·
Languages: English and French are the working languages
of the United Nations Secretariat. For the post advertised, fluency in oral and
written English is required. Knowledge of another official United Nations
language is an advantage.
Languages: English and French are the working languages
of the United Nations Secretariat. For the post advertised, fluency in oral and
written English is required. Knowledge of another official United Nations
language is an advantage.
Competencies:
·
Professionalism: Ability to identify and resolve budgetary
problems and identify sources for data collection. Shows pride in work and in
achievements: demonstrates professional competence and mastery of subject
matter; is conscientious and efficient in meeting commitments, observing
deadlines and achieving results; is motivated by professional rather than
personal concerns; shows persistence when faced with difficult problems or
challenges; remains calm in stressful situations. Takes responsibility for
incorporating gender perspectives and ensuring the equal participation of women
and men in all areas of work.
Professionalism: Ability to identify and resolve budgetary
problems and identify sources for data collection. Shows pride in work and in
achievements: demonstrates professional competence and mastery of subject
matter; is conscientious and efficient in meeting commitments, observing
deadlines and achieving results; is motivated by professional rather than
personal concerns; shows persistence when faced with difficult problems or
challenges; remains calm in stressful situations. Takes responsibility for
incorporating gender perspectives and ensuring the equal participation of women
and men in all areas of work.
·
Planning
& Organizing: Develops
clear goals that are consistent with agreed strategies; identifies priority
activities and assignments; adjusts priorities as required; allocates
appropriate amount of time and resources for completing work; foresees risks
and allows for contingencies when planning; monitors and adjusts plans and
actions as necessary; uses efficiently.
Planning
& Organizing: Develops
clear goals that are consistent with agreed strategies; identifies priority
activities and assignments; adjusts priorities as required; allocates
appropriate amount of time and resources for completing work; foresees risks
and allows for contingencies when planning; monitors and adjusts plans and
actions as necessary; uses efficiently.
·
Teamwork: Works collaboratively with colleagues to
achieve organizational goals; solicits input by genuinely valuing others’ ideas
and expertise; is willing to learn from others; places team agenda before
personal agenda; supports and acts in accordance with final group decision, even
when such decisions may not entirely reflect own position; shares credit for
team accomplishments and accepts joint responsibility for team shortcomings.
Teamwork: Works collaboratively with colleagues to
achieve organizational goals; solicits input by genuinely valuing others’ ideas
and expertise; is willing to learn from others; places team agenda before
personal agenda; supports and acts in accordance with final group decision, even
when such decisions may not entirely reflect own position; shares credit for
team accomplishments and accepts joint responsibility for team shortcomings.
How to Apply:
All suitably
qualified and interested Ugandan candidates should send their applications with
the following documents:
qualified and interested Ugandan candidates should send their applications with
the following documents:
- The United Nations Personal History form
(P-11), Download Here;
This should be signed - Proof of required academic certificates
i.e. Academic Certificate(s) and/or High School/Secondary Diplomas - Latest performance evaluation reports /
appraisals
The applicants with
the completed documents are strongly encouraged to apply via e-mail and must
include the Vacancy Announcement Number (check beginning of this advert) and
Job Title to: [email protected]
the completed documents are strongly encouraged to apply via e-mail and must
include the Vacancy Announcement Number (check beginning of this advert) and
Job Title to: [email protected]
Deadline: 13th October 2018
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