The Ugandan Jobline

• Establish a rigorous, accountable, and
  transparent procurement system, compliant with the DRC Operations Handbook
  Volume on Procurement Management, local law, and donor requirements.
• Advocate with program teams in the field
  for procurement planning, in line with DRC Operations Handbook and Area
  Performance Indicators (APIs), this includes participating in the process
  of procurement planning with Program Managers and Area Manager as
  requested.
• Manage normal procurement tenders for Requests
  for Quotation in the Field Office in collaboration with the Supply Team
  Leader.
• Manage all Purchase Requisitions
  received from and process the procurements according to the Procurement
  Thresholds Table, adhering to the procurement lead times as specified
• Ensure that the Procurement Tracking
  Table (PRTT) is updated in real time and accurate for all requests
  received under assignment and procurements in process.
• Ensure any new suppliers are vetted
  according to DRC policies and updated on the supplier database, capturing
  comments on performance and contracts issued.
• Ensure feedback from Program colleagues
  with respect to contractor performance is captured on the DRC vendor
  master database and is uploaded onto the DRC Uganda cloud based SharePoint
  archive system.
• Enforce a zero-tolerance policy
  regarding corruption and contribute to ensuring complaints are recorded
  and investigated appropriately, in line with the DRC Code of Conduct and
  Accountability Framework.
• Coordinate with Supply Team Leader to
  ensure that all issues related to procurement and ongoing contract
  management is reported and solutions are realized as the issues arise,
  escalating the issue to Area Manager if necessary.
• Maintain updated and complete
  procurement contract files (in line with DRC Operations Handbook) of any
  ongoing contracts, to be filed in Finance once the contract is closed and
  submitted for payment.
• Ensure proper accounting, reporting,
  internal controls and maintenance/filing of records in accordance with
  guidance from Supply Chain Team Leader or Area Manager and any DRC Uganda
  SOPs.
• Raise payment requests for processing
  and track all payments requested in the Payment Tracker sheet of the PRTT
  to be circulated weekly to Country Office in Kampala.
• Monitor the supply market trends for
  updated information such as changes in market price, new products, and
  additional suppliers.
• Adhere to DRC Code of Conduct and DRC
  specific procurement procedures within the Supply Chain department.
• The Supply Chain Assistant may handle
  additional tasks such as Fleet management, Warehousing and Asset
  management upon request by the supervisor and senior management.

• The ideal candidate for the Danish
  Refugee Council (DRC) Supply Chain Assistant – Procurement job placement
  should hold a Degree in Business Administration or Supply Chain/Logistics
  Management. CIPS certification is considered an asset.
• A minimum of two years of work
  experience in relevant field INGO or other agencies
• Experience in Supply Chain functions
  with specific focus on procurement management.
• Proven ability in the implementation of
  large-scale programs.
• High integrity, pro-active, stable,
  robust character and a good team-player
• Highly motivated, results-oriented, and
  with well-developed problem-solving skills
• Ability to cope with heavy workloads and
  to work under pressure
• Excellent communication skills
• Excellent analytical and negotiation
  skills
• Proven commitment to accountability
  practices
• Proven ability to prioritize tasks, meet
  deadlines, and work with limited supervision
• Knowledge of computers: word processing,
  database management packages
• Languages: Excellent communication skills in
  English is required. Fluency in local languages is an advantage

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