Job
Title: Procurement and Administration
Assistant
Title: Procurement and Administration
Assistant
Organisation: University
Research Co., LLC (URC)
Research Co., LLC (URC)
Project Name: USAID’s
RHITES-N Acholi Project
RHITES-N Acholi Project
Duty Station:
Uganda
Uganda
About US:
University Research
Co., LLC (URC) is a global company dedicated to improving the quality of health
care, social services, and health education worldwide. With a non-profit
affiliate, the Center for Human Services (CHS), URC manages projects in over 45
countries, including the United States.
Co., LLC (URC) is a global company dedicated to improving the quality of health
care, social services, and health education worldwide. With a non-profit
affiliate, the Center for Human Services (CHS), URC manages projects in over 45
countries, including the United States.
About USAID RHITES-N Project:
With the RHITES-N
Acholi Project (Regional Health Integration to Enhance Services in Northern
Uganda – Acholi), USAID will continue its support of the Government of Uganda’s
(GOU) efforts to improve access to and use of health services in the country’s
post-conflict northern region. RHITES-N Acholi Project activities will build on
USAID investments and national advances to increase access to and use of
high-quality integrated services that accelerate the ability and capacity to
respond to the specific health needs of residents in the Acholi sub-region,
leveraging the URC-ASSIST project successes.
Acholi Project (Regional Health Integration to Enhance Services in Northern
Uganda – Acholi), USAID will continue its support of the Government of Uganda’s
(GOU) efforts to improve access to and use of health services in the country’s
post-conflict northern region. RHITES-N Acholi Project activities will build on
USAID investments and national advances to increase access to and use of
high-quality integrated services that accelerate the ability and capacity to
respond to the specific health needs of residents in the Acholi sub-region,
leveraging the URC-ASSIST project successes.
Job Summary: The Procurement and Administration Assistant
will manage the procurement process and administration including reviewing of
purchase requisitions, carrying out market surveys for frequently purchased
items in order to establish SLA’s and BPA’s.
will manage the procurement process and administration including reviewing of
purchase requisitions, carrying out market surveys for frequently purchased
items in order to establish SLA’s and BPA’s.
Key Duties and Responsibilities:
- Solicit of vendors, prequalification, selection and preparation of
evaluation reports before contracts are awarded. - Receive and review all incoming procurement requests, establish
priorities and conduct all appropriate preparations necessary for a given
procurement. - Answer supplier and customer inquiries about order changes or
cancellations and check requisition orders for accuracy. - Evaluate the quality and appropriateness of supplies and equipment,
conduct cost/quality comparisons and negotiate contracts to ensure value
for money. - Request for quotations, tender documents, proposals and also
participate in the analysis process, selection and draft LPOs which are
issued to the vendors. - Maintain a weekly procurement tracker.
- Prepare invoices ready for payment and submit them to finance and
ensure suppliers are paid on time. - Carry out quality checks on supplier deliveries/goods to ensure they
meet required contract specifications. - Assist the procurement team in managing inventory at the office
store – including managing inventory records, keeping stocks reconciled. - And any other official duties that might be assigned by the
supervisor from time to time.
Qualifications, Skills and Experience:
- The applicant for the USAID Project Procurement and Administration
Assistant job must hold a Bachelor’s Degree in Business Administration,
Human Resource Management, Social Sciences or Procurement and Logistics
Management. - A minimum of two years of relevant work experience gained through
serving in similar position with an NGO or busy multinational company - Excellent written and oral communication skills
- Excellent interpersonal skills and team building skills
- Strong customer service orientation
- Ability to prioritize tasks, meet deadlines and work in
multicultural environment.
Please Note: Only candidates who are eligible to work in Uganda for an
indefinite period without a need for sponsorship will be considered for this
position.
indefinite period without a need for sponsorship will be considered for this
position.
How to Apply:
All suitably
qualified and interested candidates who wish to join the URC should upload
their updated CVs / résumés and cover letters at the link below. Also, please
complete your application form and attach a completed USAID Form 1420
Contractor Employee Biographical Data Sheet as well, download it
here.
qualified and interested candidates who wish to join the URC should upload
their updated CVs / résumés and cover letters at the link below. Also, please
complete your application form and attach a completed USAID Form 1420
Contractor Employee Biographical Data Sheet as well, download it
here.
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find us on our facebook page https://www.facebook.com/UgandanJobline