Job
Title: Human Resources (HR) Administrator
Organisation: Zoe
Recruitment
Recruitment
Duty Station:
Kampala, Uganda
Kampala, Uganda
Salary Range: 2-3
million
million
Reports to: Partner
in Charge (PIC)
in Charge (PIC)
About US:
Zoe Recruitment is
an HR consultancy company that exists to contribute to the transformation of
productivity and work ethic, by linking talent to business/organizations, and
placing people right. At Zoe we believe this then forms the foundation for
sustainable business and on a larger scale, economic growth. They are recruiting
for their client in the Service Industry.
an HR consultancy company that exists to contribute to the transformation of
productivity and work ethic, by linking talent to business/organizations, and
placing people right. At Zoe we believe this then forms the foundation for
sustainable business and on a larger scale, economic growth. They are recruiting
for their client in the Service Industry.
Job Summary: The Human Resources (HR) Administrator is
responsible for all the administrative aspects of the human resources function
and will report to the Partner-in-Charge (PIC) of the office through the
Internal Services Officer.
responsible for all the administrative aspects of the human resources function
and will report to the Partner-in-Charge (PIC) of the office through the
Internal Services Officer.
Key Duties and Responsibilities:
Supervise
recruitments
recruitments
- Identify recruitment needs with each department and coordinate the
recruitment process with the PIC. - Organise for interviews in conjunction with the interview panel.
- Ensure that the interview forms are correctly used and completed.
- Ensure that selection is finalised with approval of respective
Partner/Director and the PIC. - Ensuring that the Employment Contract is issued and finalisation of
the recruitment for each of the candidates recruited including opening a
personnel file, ensuring that all relevant documents, in line with the
Staff Handbook, are obtained including the background checks and
references. - Ensuring that all staff undergo an induction process in line with
the Staff Handbook, are familiar with the firms’ policies including the
Staff Handbook, Quality Assurance and Risk Containment, Ethics and Independence
and Anti-Bribery and sign the Independence Declaration Form on joining.
General
administration duties
administration duties
- Maintain and update all staff records in personnel files (background
records, personal information sheet, results of qualifications, employment
contract, independence forms, training records, leave records, letters of
promotion & increment, warning letters, termination letters, etc). - Prepare and issue all letters to staff as directed by the PIC.
- Monitor staff attendance and staff absence and report on the same to
the PIC on a monthly basis. - Organise staff get-togethers.
- Effectively deal with staff grievances as a first point of contact.
- Ensure compliance of all staff with the Staff Handbook, Quality
Assurance and Risk Containment, Ethics and Independence and Anti-Bribery
Policies.
Monitor
qualifications and CPD
qualifications and CPD
- Monitor the progress staff have made in achieving their CPD
requirements and following up with those having a shortfall. - Monitor progress of staff undertaking professional qualifications.
Staff development
& evaluation duties
& evaluation duties
- Co-ordinate, filing and analysing the performance appraisals –
periodic and year-end; job-by-job audit evaluations. - Ensure rewards/increments awarded are effected.
- Prepare the annual training plan together with the respective
partners responsible for each of the service lines. - Organise staff trainings together with the training partner.
- Termination and exit of staff
- Supervise the exit of terminated staff.
- Ensure proper handover.
- Conduct exit interviews with the PIC.
- Any other HR issues.
- Carrying out any other administrative duties as assigned.
Key Performance Indicators:
- Managing the staff portfolio from a HR perspective including
ensuring that staff are productively engaged on a daily basis and
reporting any exception to the PIC.
- Demonstrating a positive, confident and decisive attitude in
communicating with staff and partners. - Ensuring that the job-by-job, quarterly, bi-annual and annual
evaluations are done for the required staff and any areas of improvement
are communicated to the staff. - Ensuring that staff records are maintained in a master sheet
comprising of staff details, leave records and counselling information. - Ensuring that the counselling framework is being adhered to and the
counsellors are holding the required sessions with the counselees and
reporting this to the PIC on a quarterly basis. - Ensuring the training plan developed for each office is implemented
and that a specific training/counselling plan is developed for each staff
member based on their evaluation. - Ensuring that all staff have met their continuous professional
development (CPD) requirements. - Producing reports in a timely manner for the partner including the
monthly lateness and absence report, monthly, quarterly and annual productivity
reports and monthly, quarterly and annual training reports. - Demonstrating commitment to self-improvement by implementing a
personal development plan. - Identifying and communicating HR issues in a timely and organised
manner, and escalating this to the ISO/PIC.
Qualifications, Skills and Experience:
·
The ideal
candidate should hold a Business-related degree
The ideal
candidate should hold a Business-related degree
·
A minimum
of two years of experience in human resource management
A minimum
of two years of experience in human resource management
How to Apply:
All suitably
qualified and interested candidates are encouraged to apply online at the link
below.
qualified and interested candidates are encouraged to apply online at the link
below.
Deadline: 26th October 2018
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