Job
Title: Receptionist
Title: Receptionist
Organisation: University
Research Co., LLC (URC)
Research Co., LLC (URC)
Duty Station:
Uganda
Uganda
Reports to: Procurement
and Administration Officer
and Administration Officer
About US:
University Research
Co., LLC (URC) is a global company dedicated to improving the quality of health
care, social services, and health education worldwide. With a non-profit
affiliate, the Center for Human Services (CHS), URC manages projects in over 45
countries, including the United States.
Co., LLC (URC) is a global company dedicated to improving the quality of health
care, social services, and health education worldwide. With a non-profit
affiliate, the Center for Human Services (CHS), URC manages projects in over 45
countries, including the United States.
About USAID RHITES-N Project:
With the RHITES-N
Acholi Project (Regional Health Integration to Enhance Services in Northern
Uganda – Acholi), USAID will continue its support of the Government of Uganda’s
(GOU) efforts to improve access to and use of health services in the country’s
post-conflict northern region. RHITES-N Acholi Project activities will build on
USAID investments and national advances to increase access to and use of
high-quality integrated services that accelerate the ability and capacity to
respond to the specific health needs of residents in the Acholi sub-region,
leveraging the URC-ASSIST project successes.
Acholi Project (Regional Health Integration to Enhance Services in Northern
Uganda – Acholi), USAID will continue its support of the Government of Uganda’s
(GOU) efforts to improve access to and use of health services in the country’s
post-conflict northern region. RHITES-N Acholi Project activities will build on
USAID investments and national advances to increase access to and use of
high-quality integrated services that accelerate the ability and capacity to
respond to the specific health needs of residents in the Acholi sub-region,
leveraging the URC-ASSIST project successes.
Job Summary: The Receptionist will attend to visitors and
dealing with inquiries on the phone and face to face. S/he is expected to
provide general information regarding the organization and Project to the
general public, clients, and customers and general front office management.
dealing with inquiries on the phone and face to face. S/he is expected to
provide general information regarding the organization and Project to the
general public, clients, and customers and general front office management.
Key Duties and Responsibilities:
- Welcome visitors by greeting and escorting them and responding or
referring inquiries - Answer incoming telephone calls, take complete and accurate messages
for people who are not available, and ensure they receive their messages - Direct visitors by maintaining employee and department
directories/contacts and giving instructions. - Maintain security by following procedures, monitoring logbook and
issuing visitor badges. - Provide office administrative support to the Administrative Officer,
including organization and facilitation for internal meetings, assist
drafting agendas and compiling of minutes for general staff meetings - Maintain hard copy and electronic versions of a project archive and
minutes of general staff meetings - Perform general clerical duties to include, but not limited to
photocopying, scanning, faxing, filing, and mailing - Maintain tracker for settlement of office utility bills
- Assist with making logistical arrangements for project events and
field activities - Support logistical arrangements for project staff traveling outside
their region or for international visitors as needed
Qualifications, Skills and Experience:
- The applicant for the USAID Project Receptionist must hold a Diploma
in Administration, Leisure and Hospitality Social Science, or other
relevant field - A minimum of two years of relevant experience in reception
management or customer case - Excellent knowledge and experience with Windows Word, Excel,
PowerPoint, Outlook, and other data processing and graphical presentation
software - Ability to independently plan and execute complex tasks while
addressing daily management details and remaining organized and focused on
long-term deadlines and strategy highly desirable - Ability to assess problems and develop solutions
- Excellent inter-personal communication skills and excellent
organization skills - Fluency in oral and written English
Please note: Only candidates who are eligible to work in Uganda for an indefinite
period without a need for sponsorship will be considered for this position.
period without a need for sponsorship will be considered for this position.
How to Apply:
All suitably
qualified and interested candidates who wish to join the URC should upload
their updated CVs / résumés and cover letters at the link below. Also, please
complete your application form and attach a completed USAID Form 1420
Contractor Employee Biographical Data Sheet as well, download it
here.
qualified and interested candidates who wish to join the URC should upload
their updated CVs / résumés and cover letters at the link below. Also, please
complete your application form and attach a completed USAID Form 1420
Contractor Employee Biographical Data Sheet as well, download it
here.
For more of the
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find us on our facebook page https://www.facebook.com/UgandanJobline