Job Title: Administrative Officer
Organization: Ministry
of Gender Labour and Social Development (MGLSD)
of Gender Labour and Social Development (MGLSD)
Project: Chemical
Safety and Security Project
Safety and Security Project
Duty Station: Kampala,
Uganda
Uganda
Reports to: National
Programme Coordinator
Programme Coordinator
About US:
The Government of
Uganda through Ministry of Gender, Labour and Social Development is
implementing Chemical Safety and Security Project. The Project goal is to
strengthen institutional, technical and operational capabilities in chemical,
biological radiological, nuclear and explosive emergency planning, response and
management through (i) strengthening effective detection, prevention and
response of chemical, biological radiological, nuclear and explosive terror and
related incidents attacks (ii) promotion of education and awareness on
effective detection, prevention and response of chemical, biological
radiological, nuclear and explosive terror and related incidents attacks among
stakeholders and general public and (iii) strengthening coordination mechanisms
in effective detection, prevention and response of chemical, biological
radiological, nuclear and explosive terror and related incidents attacks.
Uganda through Ministry of Gender, Labour and Social Development is
implementing Chemical Safety and Security Project. The Project goal is to
strengthen institutional, technical and operational capabilities in chemical,
biological radiological, nuclear and explosive emergency planning, response and
management through (i) strengthening effective detection, prevention and
response of chemical, biological radiological, nuclear and explosive terror and
related incidents attacks (ii) promotion of education and awareness on
effective detection, prevention and response of chemical, biological
radiological, nuclear and explosive terror and related incidents attacks among
stakeholders and general public and (iii) strengthening coordination mechanisms
in effective detection, prevention and response of chemical, biological
radiological, nuclear and explosive terror and related incidents attacks.
Job Summary: The
Administrative Officer will manage the administration functions, coordinate and
monitor the implementation of administration policies, and ensure that the
Programme assets and resources are properly managed and are used to achieve the
objectives of the programme.
Administrative Officer will manage the administration functions, coordinate and
monitor the implementation of administration policies, and ensure that the
Programme assets and resources are properly managed and are used to achieve the
objectives of the programme.
Key Duties and Responsibilities:
Administrative
Support
Support
- Design, implement, manage and ensure the maintenance of appropriate
administrative systems and procedures. - Monitors and maintains office supplies.
- Ensure that all office equipment is well maintained, appropriately
utilised and that an appropriate replacement schedule is implemented. - Establish and maintain filing systems.
- Coordinates meetings and department events.
- Tracks vacation/sick/absences for the programme.
- Prepares and distributes agendas, minutes, and follows-up as
required for specific committees and project meetings. - Liaising with Assistant Commissioner Human resource.
- Develop annual and Quarterly project work plans and procurement
plans. - Coordinates the maintenance and repairs of office equipment.
- Ensure timely procurement of office supplies and services and
account for funds advanced.
Event and Logistics
Management.
Management.
- Process and Coordinate the necessary logistics for effective
implementation of Programme activities. - Organize and Coordinate Meetings, Workshops and other events planned
by the Programme. - Manage, Supervise, Control and maintain an asset register of all
programme Logistics, Tools and Equipment - Assist with the production of user documentation (Materials,
Presentations and Minutes of the Meetings). - Ensure all programme equipment is engraved.
Vehicle management
- Provide leadership, guidance, and support to the drivers through
regular supervision and feedback on performance. - Ensure, document and follow up management of fleet of vehicles
including review and log books and liaise to ensure that vehicles are well
managed. - Perform any other duties assigned by the Supervisor.
Qualifications, Skills and Experience:
- The applicant for the Administration Officer role must hold an
Honor’s Bachelor’s Degree in Business Administration, Social Science,
Social Work and Social Administration Development Studies BBA and B Com
(Management) - At least five years working experience in handling the key tasks
above all will be an added advantage. - Competences; Interpersonal, communicating effectively, Ethics and
Integrity, Team work, Planning, Organizing and Coordination, Records and
Information Management
How to Apply:
All suitably
qualified and interested persons should deliver their applications to:
qualified and interested persons should deliver their applications to:
Ministry of Gender,
Labour and Social Development Headquarters (Security Registry)
Labour and Social Development Headquarters (Security Registry)
2nd Floor,
Plot. 2, Simbamanyo House, George Street,
Plot. 2, Simbamanyo House, George Street,
P.O. Box 7136,
Kampala, Uganda.
Kampala, Uganda.
Deadline: 12th October 2018 by 3:00pm
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