Job Title: Administrative Assistant
Organization: Ministry
of Gender Labour and Social Development (MGLSD)
of Gender Labour and Social Development (MGLSD)
Project: Green
Jobs and Fair Labour Market Programme
Jobs and Fair Labour Market Programme
Duty Station: Kampala,
Uganda
Uganda
Reports to: Administrative
Officer
Officer
About US:
Following Cabinet
approval of Green Jobs and Fair Labour Market Programme and further directive
on the Pilot of Songhai Model on a Government Land in December 2016. The
Ministry of Gender, Labour and Social Development has kick-started the
implementation of the Programme. The programme is aimed at creation of green
and decent employment, enhancement labour productivity, and reduction of
poverty reduction. The programme targets both educated and uneducated women and
youth. Overall, the programme contributes to reduction of the high levels of
unemployment among educated and uneducated through: –
approval of Green Jobs and Fair Labour Market Programme and further directive
on the Pilot of Songhai Model on a Government Land in December 2016. The
Ministry of Gender, Labour and Social Development has kick-started the
implementation of the Programme. The programme is aimed at creation of green
and decent employment, enhancement labour productivity, and reduction of
poverty reduction. The programme targets both educated and uneducated women and
youth. Overall, the programme contributes to reduction of the high levels of
unemployment among educated and uneducated through: –
- Promotion of workplace re-skilling and skilling for educated and
un-educated; - Promotion of resource efficiency and social safeguards at
workplaces; - Enhancement for the productivity of workers and enterprises
Job Summary: The
Administrative Assistant will provide secretarial services, front desk and
office managerial services.
Administrative Assistant will provide secretarial services, front desk and
office managerial services.
Key Duties and Responsibilities:
Front Desk
Management
Management
- Answer telephones and give information to callers, take messages, or
transfer calls to appropriate individuals. - Greet visitors and callers, handle their inquiries, and direct them
to the appropriate persons according to their needs.
Event management
- Arrange conferences, meetings, and travel reservations for office
personnel. - Compose, type, and distribute meeting notes, routine correspondence,
and reports. - Maintain scheduling and event calendars. Schedule and confirm
appointments for clients, customers, or supervisors. - Coordinate conferences and meetings.
Manage
correspondence
correspondence
- Locate and attach appropriate files to incoming correspondence
requiring replies. - Mail newsletters, promotional material, and other information.
- Make copies of correspondence and other printed material.
- Open, read, route, and distribute incoming mail and other material,
and prepare answers to routine letters.
Filing system and
management
management
- Set up and maintain paper and electronic filing systems for records,
correspondence, and other material. - Operate electronic mail systems and coordinate the flow of
information both internally and with other organizations. - Collect and disburse funds from cash accounts, and keep records of
collections and disbursements. - Conduct searches to find needed information, using such sources as
the Internet.
Typing and
Programme Editing
Programme Editing
- Type, edit and print documentation related to the Programme.
- Review work done by others to check for correct spelling and
grammar, ensure that company format policies are followed, and recommend
revisions.
Office equipment
and supplies
and supplies
- Operate office equipment such as fax machines, copiers, and phone
systems, and use computers for spreadsheet, word processing, database management,
and other applications. - Order and dispense supplies.
Qualifications, Skills and Experience:
- The applicant must hold a Diploma in Secretarial Studies
- At least five years of working experience from a reputable
organization. - Ability to use computers with the latest MS Office packages
including MS Word, MS Excel, and MS Power-point. - Competencies: Effective Communication, Ethics and Integrity, Public
Relations and Customer Care, Result orientation, Time Management,
Confidentiality, Information and Communications Technology, Records and
Information Management and Time Management
How to Apply:
All suitably
qualified and interested persons should deliver their applications to:
qualified and interested persons should deliver their applications to:
Ministry of Gender,
Labour and Social Development Headquarters (Security Registry)
Labour and Social Development Headquarters (Security Registry)
2nd Floor,
Plot. 2, Simbamanyo House, George Street,
Plot. 2, Simbamanyo House, George Street,
P.O. Box 7136,
Kampala, Uganda.
Kampala, Uganda.
Deadline: 12th October 2018 by 3:00pm
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find us on our facebook page https://www.facebook.com/UgandanJobline