The Ugandan Jobline

• Responsible for timely flight and hotel
  bookings and coordination of airport droppings with Logistics
• Department in line with the DRC travel
  policy.
• Proactively provide timely response to
  all flight and hotel booking related grievances from time to time.
• Ensure that approved Travel
  authorization forms are received before any flight and hotel bookings are
  effected
• Circulate pre-arrival packs to the
  guests before travel date.
• Support in securing visa and any travel
  related document as and when required. 
  
• Control the central mailing system for
  Kampala and ensure that it’s active.
• Proactively report any deviations to the
  norm to the Administration Leader.
• Process payments to service providers
  under your operational docket to be reviewed by the Administration officer
  for accuracy. These payments will relate to travel and accommodation,
  utilities (cooking gas, running water, electricity, Garbage, and Stan
  kit).
• Maintain the reception area in a clean,
  warm, and orderly manner.
• Offer exceptional and proactive customer
  care and support to all DRC guests, staff and other stake holders and
  ensure that they receive timely assistance and attention from time to
  time.
• Organize and schedule appointments.
• Maintain an updated contact list as
  shared by the IT Officer on a monthly basis and display it on the office
  notice board from time to time.
• Receiving phone calls in a friendly and
  professional manner and offer assistance to all callers in a timely and
  proactive manner.
• Display necessary notices and memos on
  the office notice boards as requested by Administration Team leader and or
  HR/Admin Manager.
• Ensure that all running adverts are
  pinned on the notice boards and updated on a regular basis in an orderly
  manner.
• Ensure that the office notice board is
  highly organized and updated from time to time.
• Ensure availability of tea, coffee,
  drinking water, cooking gas in the office at all times.
• Manage timely and orderly filing of
  office administrative documents from time to time.
• Compile minutes from the Monday morning
  meetings from all locations and disseminate a finalized copy to all
  country locations by Thursday of every week after the review of the
  Administration officer
• Follow up with various field sites to
  ensure that the meeting minutes are received in a timely manner.
• Ensure the office is locked at the end
  of day. This includes the DRC boardroom. 
  
• Responsible for monthly stock taking of
  consumables and stationary and monitor consumption and timely
  replenishment.
• Ensure that the stationary and
  consumable stores are clean, organized and items are properly coded.

• Act as backup in the absence of the
  Administration Team Leader.

• The ideal candidate for the Danish
  Refugee Council (DRC) Administration Intern job placement should hold a
  Bachelor’s degree in Business Administration, Humanities or related field.
• One year of related work experience
• Languages: English Excellent.

Related Jobs