The Ugandan Jobline

• In coordination with the Human Resource Officer (HRO), monitor the
  Human Resources Management function in IOM Kampala and field offices in
  accordance with the Organization’s policies, procedures and practices.
• Coordinate the recruitment process for National staff and support
  the recruitment of the International Staff. Advise on staffing issues,
  including vacancies and use of temporary assistance in consultation with
  the HRO to meet exceptional work requirements.
• Oversee the preparation of the monthly payroll for national staff in
  Uganda and related administrative actions including the administration of
  entitlements/benefits and contractual status for locally recruited staff;
  Ensure IOM Uganda’s Human Resources database is current and up to date.
• Assist in the review, assess, plan and organize staff Development
  and Training in close collaboration with HRM/SDT, including staff
  Development and Training priorities and plans.
• In coordinate with the Human Resource Officer (HRO) calculate the
  promotion/ demotion/ reclassification of National positions and the
  process for International positions as required. Provide guidance to
  programme managers on classification processes; and promote internal grade
  consistency by undertaking periodic review of positions within the
  mission.
• Monitor compliance with the Staff Evaluation System (SES) within the
  Mission and advocate for timely completion of the performance management
  process in line with organizational deadlines. Provide support to all
  staff on business-related issues. As required, facilitate performance
  management discussions between staff and supervisors.
• Supervise and monitor the work of the Human Resources staff in
  carrying out all human resources administrative transactions, including
  preparation of staff tables, personnel actions, updating PRISM HR,
  processing of contracts, maintenance of personal files and attendance
  monitoring
• Provide support to the Mission on administrative actions, and coordinate
  as required with PAC Human Resources Advisory Services and Legal
  Department in Geneva;
• Assist in the coordination and implementation of Managers &
  staff in respect of rights, responsibilities, code of conduct and
  difficulties associated with work and entitlements; Evaluate causes of
  problems or constraints and propose solutions.
• Liaise with HRAS PAC during local staff separation process for
  National, IOM Panama Administrative Centre as appropriate and manage the
  relationship with IOM Health Service Provider
• Be responsible for the Organizational Management (OM) component in
  PRISM HR with the guidance of the HRO maintain the staffing structure and
  reporting lines
• Perform any other related duties as required.

• The ideal candidate for the International Organization for Migration
  IOM Senior Human Resource Assistant job opportunity should hold a University
  degree in Human Resources, Business Administration or a related field from
  an accredited academic institution with four years of relevant
  professional experience; or a High School Degree/Certificate with six
  years of relevant professional experience.
• Professional work experience in Human Resources management/
  Administration, preferably gained within international organizations for
  candidates with high school degree/certificate.
• Demonstrated experience with interpretation and application of
  policies, rules and regulations, staff entitlements and benefits,
  recruitment and selection practices and training programmes, preferably
  within the UN system.
• Ability to prepare clear and concise reports. High degree of
  computer literacy; good knowledge of MS Excel is essential. Advanced
  communication and interpersonal skills, including tact and diplomacy.  Proven attention to detail and
  understanding of the importance of confidentiality.
• Prior experience in usage of SAP/PRISM HR an added advantage.
• Solid computer skills, including proficiency in MS Office package
  (Office, Excel, Power Point, Outlook), internet and Email.
• Ability to maintain confidentiality, work efficiently under pressure
  and willing to accept flexible work schedule.
• Languages: Required
  fluency in English.

• Accountability – takes responsibility for action and manages
  constructive criticisms
• Client Orientation – works effectively well with client and
  stakeholders
• Continuous Learning – promotes continuous learning for self and
  others
• Communication – listens and communicates clearly, adapting delivery
  to the audience
• Creativity and Initiative – actively seeks new ways of improving
  programmes or services
• Leadership and Negotiation – develops effective partnerships with
  internal and external stakeholders;
• Performance Management – identify ways and implement actions to
  improve performance of self and others.
• Planning and Organizing – plans work, anticipates risks, and sets
  goals within area of responsibility;
• Professionalism –  displays
  mastery of subject matter
• Teamwork – contributes to a collegial team environment; incorporates
  gender related needs, perspectives, concerns and promotes equal gender
  participation.
• Technological Awareness – displays awareness of relevant
  technological solutions;
• Resource Mobilization – works with internal and external
  stakeholders to meet resource needs of IOM.

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