The Ugandan Jobline

• Participate in the selection of candidates; including conducting
  roster searches for applicants and identifying short-lists of candidates,
  evaluating and screening applications, generating personal history
  profiles of candidates, facilitating the interview process and acting as
  ex-officio.
• Assist in the filling of vacant posts for all categories, including
  initiating and following-up on reference checks and academic qualifications,
  ensuring the completion of the pre-recruitment formalities, calculating
  salaries and related benefits, and preparing and dispatching offers of
  appointment and Statement of Emoluments.
• Provide input into policy development for HR policies for staff in
  the Field Service, General Service and related categories.
• Schedule and coordinate entry tests for locally-recruited staff.
• Supervise and support the maintenance of vacancy announcement files,
  staffing tables and tracking of status of recruitment cases.
• Review and process personnel actions through UMOJA.
• Advise staff on visa matters.

• Review and process data pertaining to conditions of service.
• Review and process requests for a wide range of entitlements and
  exceptions to the Staff Rules and Regulations, e.g. travel entitlements,
  currency of payment of emoluments and rental subsidy.
• Monitor issues on conditions of service of staff and advise the
  supervisor of any developments.
• Advise staff on conditions of service and entitlements.

• Assist in the development and tracking of career development
  programmes in liaison with the mission training focal points, the DFS
  Career Development Unit and the Field Career Development Officers.
• Provide initial advice and answer general queries on career
  development issues in liaison with the DFS Career Development Unit and the
  Field Career Development Officers.
• Assist in the preparation of training material by providing input
  where appropriate
• Support the Field Career Development Officer in retrenchment
  exercises with regards to drawing down/ downsizing and expanding missions
  in identifying staff and positions concerned as well as relevant
  programmes.

• Assist in reviewing and processing requests for classification by
  ensuring completeness of requests and liaising with requestors when
  required.
• Provide advice and answer general queries on classification
  procedures and processes.
• Assist in providing documentation and background materials relating
  to classification appeals by researching background information and
  liaising with relevant offices when required.

• Supervise the maintenance of automated databases and the centralized
  reference and filing systems by reviewing and approving entries by
  lower-level staff, ensuring that information is accurately and timely
  entered.
• Undertake research on a range of Human Resources related issues and
  prepares notes/reports.
• Undertake research on precedents, policy rulings and procedures.
• Compile data from different sources and prepare statistical reports
  on Human Resources related issues.
• Research background information and draft information circulars on
  Human Resources related issues.
• Conduct exit briefings for separating staff and assist them in final
  arrangements.
• Provide general office support services; process, draft, edit,
  proofread and finalize for signature/approval a variety of correspondence
  and other communications; perform budget preparation, input, monitoring
  and implementation in information systems, sets up and maintains
  files/records (electronic and paper); schedules appointments/meetings,
  monitors deadlines
• Prepare written responses to queries concerning Human Resources
  related matters.
• Distribute routine work to junior support staff, ensuring efficient
  and timely execution of the work.
• Train and provide supervision to lower-level staff in the unit.
• Perform other duties as required.

• Provision of the full range of human resources management
  assistance.
• Thorough understanding of the context of programmes/projects and
  issues and independent handling of a wide range of activities and
  follow-up action.
• Demonstrated initiative in the identification and resolution of a
  wide range of issues/problems and effective handling of unforeseen
  situations.
• Effective organization and supervision of the work of lower-level
  staff.
• Consistent application and interpretation of appropriate policies,
  rules, guidelines, procedures and practices.
• Effective and timely liaison and interaction with colleagues and
  concerned parties internally and externally.

• The ideal candidate for the United Nations Regional Service Centre
  at Entebbe (RSCE) Human Resources Assistant job placement should hold a High
  school or equivalent diploma is required. Technical or vocational
  certificate in human resources, business administration or personnel
  administration is desirable.
• Eight years of progressively responsible experience in human
  resources management or other related fields is required.
• Previous experience in a service center and in a UN peacekeeping
  mission is desirable.
• Languages: fluency
  in oral and written English is required.

• Professionalism: A
  thorough knowledge of the Organization’s HR policies, procedures and
  practices. Demonstrated use of initiative and ability to make appropriate
  linkages in work requirements and anticipate next steps. Ability to
  interpret and apply staff rules. Commitment to implementing the goal of
  gender equality by ensuring the equal participation and full involvement
  of women and men in all aspects of peace operations
• Teamwork: Works
  collaboratively with colleagues to achieve organizational goals; Solicits
  input by genuinely valuing others’ ideas and expertise; is willing to
  learn from others; Places team agenda before personal agenda; Supports and
  acts in accordance with final group decision, even when such decisions may
  not entirely reflect own position; Shares credit for team accomplishments
  and accepts joint responsibility for team shortcomings.
• Client Orientation: Considers all those to whom services are provided to be “clients ”
  and seeks to see things from clients’ point of view; Establishes and
  maintains productive partnerships with clients by gaining their trust and
  respect ; Identifies clients’ needs and matches them to appropriate
  solutions; Monitors ongoing developments inside and outside the clients’
  environment to keep informed and anticipate problems; Keeps clients
  informed of progress or setbacks in projects ; Meets timeline for delivery
  of products or services to client.

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