The Ugandan Jobline

• Perform duties in full compliance with UN Women financial
  regulations and rules, policies and standard operating procedures,
  including internal controls;
• Keep abreast of and ensure full compliance with amendments to
  International Public Sector Accounting Standards (IPSAS);
• Review and verify financial transactions, activities, and
  documentation; taking corrective actions as needed and reporting any
  unusual activities;
• Monitor financial exceptions reports for unusual activities or
  transaction, investigate anomalies and report to the supervisor
  conclusions and/or present recommendations for actions/decisions;
• Collect, verify and present information and data for use in the
  planning of financial resources and the formulation of the Regional Office
  (RO) programme work plans, budgets, proposals on implementation arrangements
  and execution modalities;
• Provide assistance in Annual Work Plan entry in Results Management
  System (RMS) as required.
• Provide advice and recommend solutions to a wide range of financial
  issues;
• Monitor the proper functioning of the financial resources management
  system for office and programmatic budgets and resources;
• Implement and monitor cost saving and reduction strategies;
• Review with Budget owners and Project Managers, in line with
  Month-end Closure Checklist, the Project Delivery Status Reports and
  investigate any overspend;
• Respond to instructions from the Deputy Director of Financial
  Management or Finance Section in relation to financial transactions.  Undertake timely corrective actions as
  requested by Finance Section to resolve financial data issues or provide
  information;
• Participate as a member of the Regional office team in the internal
  and external audits of the Regional Office or Country Offices in the
  region
• Follow-up on audit recommendations to monitor implementation of
  corrective actions;
• Actively promote a client-oriented finance service to Regional
  office and Country offices.
• Prepare and administer the CO budgets in full compliance of UN Women
  rules, regulations, policies, and recording and reporting systems

• Track the appropriate and timely use of financial resources;
• Prepare cost recovery documents or bills for the services provided
  by UN Women to other programmes or organizations;
• Create projects in Atlas, prepare budget revisions, revise project
  awards and status; and determine unutilized funds
• Ensure the maintenance of the control mechanism for development
  projects through monitoring budgets preparation and modifications and
  budgetary status;
• Maintain internal expenditure control system;
• Undertake corrective actions on un-posted vouchers, including
  vouchers with budget check errors, match exceptions and unapproved
  vouchers. Frequently review and investigate payment vouchers which are in
  error; and respond to CO requests to resolve financial data issues;
• Prepare VAT reimbursements with adequate documentation support, as
  necessary;
• Input data in Atlas and monitor status. Keep stakeholders and
  clients informed for timely action and/or decisions;
• Manage petty cash fund;
• Assist Project Managers with budget re-phrasal as required.

• Review accounts receivables for UN Women projects and follow-up with
  project managers and finance section at regional office and/or
  headquarters on contributions, deposits creation in Atlas and their
  application to AR pending items;
• Prepare PO and non-PO vouchers for development projects;
• Prepare General Ledger journal entries (GLJEs) from proper
  supporting documents authorized by the budget owners and project managers;
• Review transactions in Atlas, ensure payroll, travel claims, MPOs,
  and other entitlements are processed;
• Monitor the setup of budgets in ATLAS to ensure they are in
  accordance with budgets agreed with donors and are input into ATLAS at the
  detailed Activity ID level;
• Monitor each month over-expenditure of budgets and follow up with
  Budget Owner;
• Monitor regularly transactions posted to projects ensuring actual
  expenditure has been recorded against correct budget category and
  activity, take timely corrective actions as required;
• Maintain proper follow up of advances to implementing partners,
  review their financial reports together with project managers;
• Monitor the financial status and under the guidance of the RO
  Finance Specialist implement control mechanisms for management/development
  projects;
• Monitor and proper follow up of all the financial items in Month-end
  and Year-end closure instructions status and under the guidance of the
  Operations Manager, take correction actions as required;
• Keep stakeholders and clients informed for timely actions/decisions
  and review status reports for quality control;
• Provide information inputs to financial reports for Country Office,
  HQ Finance and stakeholders;
• Finalize mandated financial reports to donors and other clients and
  stakeholders;
• Associate revenue and expenditure in commitment control for non-core
  projects.
• Provide inputs and take necessary actions to facilitate timely financial
  project closure;
• Support financial donor reporting by providing timely information
  and taking necessary actions as required by UN Women Virtual Global
  Service Centre for financial donor reporting.
• Assist with preparation for Audit of Projects and Partners by third
  party audit firm.  Follow-up and/or
  take action on audit recommendations to ensure implementation of
  corrective actions. Assist in reviewing the audit reports on NGO executed
  projects.

• Compile and process information from donors, CO, and programme team,
  as inputs to various databases and documents.
• Prepare drafts for cost sharing agreements including conditions of
  contributions within resource mobilization efforts, adhering to standard
  agreements where possible. Follow up on contributions within the CO
  resource mobilization efforts.

• Conduct training and/or helping organize training events and
  activities;
• Collect and compile lessons learned and best practices in financial
  management and services.
• Disseminate to clients and stakeholders as appropriate to build
  capacity and knowledge;
• Contribute to financial business operational practices and
  management innovations.
• Supervise and guide staff and personnel under responsibility, as
  applicable, provide technical guidance and monitor performance to ensure
  delivery of results according to plans and standards of accountability and
  performance;
• Undertake all trainings in relation to financial management
  provided, including webinars from headquarters.

• Timely, complete and accurate financial
  transactions/activities/documentation;
• Timely and accurate advice on UN Women financial rules and
  regulations;
• Timely and regular monitoring of financial resources management
  system and timely expenditure of financial resources;
• Timely and accurate support to budget formulation and controlling
  allotments;
• Timely and accurate monitoring of internal expenditures control
  systems;
• Timely and quality financial support to programmes and programme
  team.

• The ideal applicant for the United Nations UN WOMEN Finance
  Associate job placement should have completed secondary education.
  Specialized national or international certification in accounting and
  finance is an asset; Bachelor’s degree in Finance or Accounting is an
  asset;
• Successful completion of UN Women Accounting and Finance Test is
  required.
• Seven years of progressively responsible experience in finance;
• Experience in the usage of computers and office software packages
  (MS Word, Excel, etc.) and spreadsheet and database packages, experience
  in handling of web-based management systems;
• Experience in the use of PeopleSoft ATLAS is an asset.
• Fluency in English is required; Knowledge of the other UN official
  working language is an asset.

• Respect for Diversity;
• Integrity;
• Professionalism.

• Awareness and Sensitivity Regarding Gender Issues;
• Accountability;
• Creative Problem Solving;
• Effective Communication;
• Inclusive Collaboration;
• Stakeholder Engagement;
• Leading by Example.

• Excellent knowledge of financial rules and regulations and
  accounting principles;
• Excellent knowledge and application skills of IT tools and
  understanding of management systems;
• Excellent knowledge of spreadsheet and database packages;
• Ability to provide input to business processes re-engineering,
  implementation of new systems;
• Ability to administer and execute financial and accounting processes
  and transactions.

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