The Ugandan Jobline

• Manage the UN Women Country Representative’s calendar, and schedule
  of appointments and meetings;
• Arrange travel and hotel accommodations and other logistics for the
  UN Women Country Representative;
• Maintain roster of CO contacts; update electronic mailing lists;
• Answer and screen calls for the Country Representative with tact and
  discretion;
• Manage administrative files on the Country Representative’s mission
  travel and mission reports;
• Research files, collect information and organize materials to meet
  the Country Representative’s requests.

• Undertake the logistical, administrative and financial arrangements,
  to organize meetings, events, and workshops;
• Organize and attend meetings and events, prepare minutes and
  summaries;
• Prepare and assemble briefing materials and PowerPoint presentations
  for the Country Representative for meetings, missions and other key
  events;
• Organize and monitor the office filing system;
• Follow up with the Country Representative on deadlines and
  commitments.

• Facilitate flow of information and communication between the UN
  Women Country Representative’s Office and other units within or outside of
  UN Women;
• Review, prioritize and route correspondence to and from the UN Women
  Country Representative; take proactive follow-up action and keep the
  Country Representative informed;
• Respond to and/or direct inquiries to appropriate units for timely
  action/response;
• Prepare routine correspondence and interoffice circulars; review
  documents and reports to ensure spelling, punctuation and format are
  correct;
• Maintain and organize up to date hard and electronic files for easy
  access and retrieval; ensure safekeeping of confidential materials;
• Assist in the preparation and finalization of informal translations;
  act as interpreter as required.

• Facilitate the Country Representative’s interaction with various
  external partners through written, verbal and electronic communication,
  and through collaborative and proactive relationships with counterparts
  and colleagues in partner offices;
• Receive and greet high ranking officials/visitors;
• Ensure protocol matters, receive high ranking visitors/officials,
  coordinate logistical arrangements related to visits.

• Provide administrative support for effective knowledge management
  and sharing within the office and other offices/HQs;
• Build and share knowledge and experience related to administrative
  and operations support.

• Timely and quality support to the Country Representative;
• Quality presentation of information;
• Quality and timely organization of events/ meetings;
• Adherence to protocol.

• The ideal applicant for the United Nations UN WOMEN Executive
  Associate job placement should have completed secondary education. Possession
  of a Bachelor’s degree in business administration or public administration
  is an asset.
• Six years of progressively responsible experience with
  administrative, secretarial, or programme experience;
• Experience in the use of computer applications and software packages
  such as Microsoft Office, and web-based management systems;
• Experience with the ATLAS system is an asset.
• Language Requirements: Fluency in English is required; Knowledge of
  the other UN official working language is an asset.

• Respect for Diversity;
• Integrity;
• Professionalism.

• Awareness and Sensitivity Regarding Gender Issues;
• Accountability;
• Creative Problem Solving;
• Effective Communication;
• Inclusive Collaboration;
• Stakeholder Engagement;
• Leading by Example.

• Ability to manage data/schedule, documents, correspondence, reports,
  and maintain protocol and information flow;
• Good knowledge of administrative rules and regulations;
• Ability to perform work of confidential nature;
• Ability to create, edit and present information in clear format,
  using appropriate IT functionality;
• Ability to administer administrative processes.

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