The Ugandan Jobline

• Work in liaison with the Regional Coordinator, monitor the work of
  the Regional Hub team, as appropriate.
• Ensuring professional quality of the activities and outputs of the
  Regional Hub team.
• In conjunction with the Regional Coordinator, facilitate and
  coordinate ongoing planning processes, project work plans, budgets and
  action plans.
• Work closely with the Project Administrators to ensure that project
  teams receive adequate support.
• Review project progress with the Regional Coordinator at monthly
  project control meetings.
• Ensure periodic financial, operational, and technical reporting
  (weekly, monthly, and quarterly) to the UK Programme Manager is completed
  in a timely manner.
• Prepare reports for Regional Coordinator and UK Programme Manager (if
  appropriate) on project progress as required.
• Provide support to the Regional Coordinator for the delivery of the
  Fleming Fund in West Africa as required.
• Support the deployment of country assessment teams within the region
  as required.
• Contribute to the grant management process by fulfilling the roles
  as defined in the grants management system.
• Liaise with the due diligence service provider’s staff on audit of
  regional grantees where necessary.
• Liaise with other Fleming Fund Regional Hubs to share best practice.
• Ensure subcontracts and consultancy agreements with third party
  suppliers meet the stipulated terms and conditions of the client contract
  and ensure compliance.
• Oversee the logistical arrangements of projects including travel
  bookings, visas etc. for consultants and Regional Hub’s staff as required.
• Proactively bring any issues to the attention of the Regional
  Coordinator and the UK Programme Manager.
• Ensure appropriate use of Mott MacDonald’s Business Management
  Systems (BMS) to deliver the Regional Hub’s activities.
• Maintain updated budget versus expenditures tracking and in liaison
  with the Finance Manager
• Ensure completion of deliverables on time to agreed standards.
• Ensure quality assurance procedures are agreed with the UK team,
  known to all, and are being followed

• Oversee all operational aspect of the Regional Hub, including new
  office set-up and local entity licensing (if necessary), inter-entity
  agreement drafting between the Mott MacDonald local entity and Mott
  MacDonald UK, and lead the operational relationship between the two
  entities, with support from the UK.
• Assist in establishing the Regional Hub team, including recruitment,
  training, line management of support staff where appropriate, and help to
  develop it through leadership and mentoring.
• Provide operational support for the lifespan of the Fleming Fund
  programme, e.g. maintain project files in the Regional Hub Project Site,
  ensure that consultants are adequately briefed, chase progress, format and
  distribute reports.
• Ensure the Regional Hub’s compliance with the procedures established
  in the Fleming Fund’s Operations Manual or other Standard Operating
  Procedures, when in place.
• Understand and promote the Mott MacDonald operational and commercial
  policies and procedures.
• Liaise with the Finance Manager on the ongoing monitoring and
  management of the Regional Hub’s budgets using the internal financial
  management system (PMD).
• Prepare client and consultancy agreements and analyse and interpret
  the stipulated terms and conditions and related risks.
• Liaise with sub-consultants on contract and budgetary negotiations
  as agreed with the UK team

• Establish good and considerate working relationships with all staff
  in the division, unit and company as a whole in a way which demonstrates
  respect for their particular roles and responsibilities.
• When required, work closely with immediate colleagues and unit
  employees to provide a high quality service to internal and external
  customers.

• The ideal candidate must hold a degree level qualification or
  equivalent, or a professional qualification, in a related/relevant
  subject.
• Previous experience working in a project manager role
• Experience of being responsible for the contractual management of
  projects
• Demonstrated ability to manage staff and lead teams, including
  training and performance management.
• Demonstrated ability to interact with clients and stakeholders
  constructively and assertively.
• Proven track record of excellent financial and process management
  skills.
• Working to deadlines, multi-tasking and being flexible to adapt to
  changing priorities.
• Being proactive and using own initiative to make decisions and take
  responsibility for actions independently.
• Excellent commercial awareness
• Excellent communication and interpersonal and teamwork skills
• Experience of training others and the ability to coach and mentor
  colleagues
• Ability to use own initiative
• Flexible in approach
• Able to work to tight deadlines
• Able to remain calm under pressure
• Well-developed time management and organisational skills
• Decisive
• Keen eye for detail
• Strategic approach and focus to work
• Ability to identify improvements in processes and follow through on
  implementation
• Excellent written and oral English language skills

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