The Ugandan Jobline

• Recognize opportunities for innovative action and create an
  environment where alternative viewpoints are welcomed.
• Set direction of program support department by prioritizing and
  organizing actions & resources to achieve objectives and contribute to
  countrywide strategy development.
• Work with the Operations Director and senior management team to
  support the growth of the program portfolio, formulate strategies and
  plans.
• Develop and organize activities to secure resources for programs and
  convince stakeholders to provide support.

• Interface with government and non-government stakeholders
  responsible for coordinating all supply shipments via the appropriate
  approval processes.
• Represents Mercy Corps to government agencies in order to secure
  necessary permits and documentations.
• Maintain productive relationships with all government, ministries,
  other stakeholders, vendors, suppliers, etc.

• Develop the capacity of the team and assist with continued
  development of a career path for operations staff.
• Facilitate operations aspects of program planning, and upcoming
  operations resources needs, especially procurements.
• Work with all Mercy Corps staff to ensure smooth introduction and
  adoption of operational systems.
• Assist teams in understanding their roles and responsibilities in
  terms of interaction with operations.
• Be responsible for full and proper implementation of Mercy Corps
  systems of management, compliance and control as described in Mercy Corps
  field manuals.
• Work with finance compliance to mitigate fraud, conflict of interest
  and legal ramifications of Mercy Corps activities.

• Overall responsibility for procurement to ensure that the
  procurement department supports the programs efficiently and compliantly.
• Directly manage all large scale procurements.
• Full understanding of Mercy Corps procurement policies and
  templates.
• Provide training and development to all procurement staff on these
  policies.
• Enforce proper use of procurement thresholds and approval
  procedures.
• Ensure that Mercy Corps’ procurement activities are legal and moral.
• Assist Program and Operations personnel in regular procurement
  planning.
• Provide assistance on timely completion of purchase requests and
  other documentation.
• Establish preferred supplier agreements for commonly used items.
• Oversee the gathering of quotations and bids from the market for
  purchases as per Mercy Corps standards and formats.
• Coordinate with the Finance Department to ensure that payments to vendors
  are made on-time and without any unnecessary strain on the financial
  systems of Mercy Corps.
• Interact with contractors, in coordination with the Program &
  Logistics Managers.
• Preparation of monthly procurement reports on achievements and
  deliverables.
• Assist in the maintenance of thorough procurement files as outlined
  in the MC procurement policy.
• Ensures that the procurement filing system is in place and in
  accordance with the Procurement filing procedures as outlined in the
  Procurement Manual.
• Coordinate with the Warehouse on delivery of items including
  completion of Goods Received Notes, storage of items and transfer of items
  to field sites.
• Identify assets during the course of procurement and notify the
  Logistics personnel.
• Maintain file on market prices for commonly-bought items.
• Other duties as assigned by Operations Manager/Director.

• The applicant must hold a Bachelor’s Degree in relevant field, such
  as Procurement and Supplies Management, Procurement and Logistics
  Management.
• Eight years of relevant management experience with 3+ years of
  supervisory experience.
• Sound understanding of procurement, administration, and logistics
  management systems.
• Commitment to capacity building and team coordination.
• Experience working in INGOs or businesses in operational functions.
• Good organizational and management skills and the ability to
  anticipate project needs.
• Proven ability to work cooperatively with others in a team
  environment, and lead a diverse group of national and international staff.
  
• Must be able to advise staff on program and office activities and
  security issues.
• Demonstrated proficiency with MS Office software (i.e., Word, Excel,
  PowerPoint) is required.
• Fluent in both written and spoken English.

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