The Ugandan Jobline

• Recognize opportunities for innovative action and create an
  environment where alternative viewpoints are welcomed.
• Set direction of program support department by prioritizing and
  organizing actions & resources to achieve objectives and contribute to
  countrywide strategy development.
• Work with the Operations Director and senior management team to
  support the growth of the program portfolio, formulate strategies and
  plans.
• Develop and organize activities to secure resources for programs and
  convince stakeholders to provide support.

• Interface with government and non-government stakeholders
  responsible for coordinating all supply shipments via the appropriate
  approval processes.
• Represents Mercy Corps to government agencies in order to secure
  necessary permits and documentations.
• Maintain productive relationships with all government, ministries,
  other stakeholders, vendors, suppliers, etc.

• Develop the capacity of the team and assist with continued
  development of a career path for operations staff.
• Facilitate operations aspects of program planning, and upcoming
  operations resources needs, especially procurements.
• Work with all Mercy Corps staff to ensure smooth introduction and
  adoption of operational systems.
• Assist teams in understanding their roles and responsibilities in
  terms of interaction with operations.
• Be responsible for full and proper implementation of Mercy Corps
  systems of management, compliance and control as described in Mercy Corps
  field manuals.
• Work with finance compliance to mitigate fraud, conflict of interest
  and legal ramifications of Mercy Corps activities.

• Ensure that procurement is completed, documented, and delivered to
  end-user in a timely manner, ensuring that items procured meet the
  specifications of the end-user while adhering to donor and Mercy Corps
  procurement guidelines.
• Chair tender openings as required.
• Establish and maintain pipeline of supplies, overseeing the
  logistical aspects of the operation; oversee goods/commodity storage and
  movements as needed.
• Supervise the fleet management team and ensure systems to track
  maintenance, fuel usage and vehicle scheduling.
• Liaise with finance to ensure compliance and payment schedules; maintain
  service contracts.
• Coordinate logistics (non-program) aspects of material aid projects
  and associated shipments; manage importation and customs clearance
  elements. Oversee equipment registration, licensing and insurance, etc.
• Maintain inventory records of materials and materials flow; oversee
  tracking of all assets.
• Coordinate with Mercy Corps’ HQ and field offices on travel and
  logistics support as required

• Ensure administrative systems are implemented as described in the
  Field Administration Manual.
• Oversee set-up and development of Mercy Corps offices including
  drafting and reviewing contracts for office and housing space, leasehold
  improvements, IT.
• Develop and periodically review country or field office specific policies
  and communicate them to teams.
• Oversee database and file management for administration,
  procurement, logistics resources documents.
• Ensure all aspects of asset management including maintenance of
  asset register and investigation of missing assets.
• Oversee facility management, including housing and office leases;
  ensure that security standards are maintained at all premises.
• Be responsible for any necessary expatriate visas
• Ensure that Mercy Corps contracts and business
  transactions/relationships are transparent and in compliance with Ugandan
  law and Mercy Corps/donor policies.
• Support program start-up through the administration of support teams
  across various field locations.
• Create and maintain operations systems to ensure effective and
  transparent use of financial resources for timely and informative
  reporting in line with donor and Mercy Corps policies and procedures.

• The applicant must hold a Bachelor’s Degree in Business
  Administration, Procurement and Logistics Management or a closely related
  field.
• A post graduate qualification in the above disciplines is highly
  desirable. A professional qualification such as CIPS is an added
  advantage.
• Six years of relevant management experience with 2+ years of
  supervisory experience
• Sound understanding procurement, administration, and logistics
  management systems.
• Commitment to capacity building and team coordination.
• Experience working INGOs or businesses in operational functions
• Good organizational and management skills and the ability to anticipate
  project needs.
• Proven ability to work cooperatively with others in a team
  environment, and lead a diverse group of national and international staff.
  
• Must be able to advise staff on program and office activities and
  security issues.
• Demonstrated proficiency with the MS Office software (i.e., Word,
  Excel, PowerPoint) is required.
• Fluent in both written and spoken English

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