No Experience Admin Assistant (ICT4D Conference) US Non-profit Careers – Catholic Relief Services (CRS)

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Job Title:         Admin
Assistant (ICT4D Conference)
Organization: Catholic
Relief Services (CRS)
Duty Station: Kampala,
Uganda
Reports to: Deputy
Head of Programs
About US:
Catholic Relief
Services (CRS) is an international non-profit organization which implements the
commitment of the Bishops of the United States to assist the poor and
vulnerable overseas. Our Catholic identity is at the heart of our mission and
operations. We welcome as a part of our staff and as partners people of all
faiths and secular traditions who share our values and our commitment to
serving those in need.
Job Summary:  The Admin Assistant (ICT4D Conference) will be
assisting the Conference Manager and Logistics Consultant leading up to and
during the ICT4D Conference (April 30 – May 3, 2019) with general admin tasks,
local supplier management, venue and supplier visits. The ICT4D Conference was
founded in 2010 by Catholic Relief Services, and has grown each year to become
an invaluable opportunity for NGOs, private sector organizations, governmental
agencies, foundations and academia to exchange their experiences in using ICT
for development and humanitarian programs and learn from each other. Highly
interactive and hands-on, the conference attracts a diverse audience of
technical advisors, executives, and others who offer a range of practical
insights on applying technology to development, humanitarian, and conservation
challenges.
Key Duties and Responsibilities: 
  • Liaising with the venue and managing local suppliers to ensure a
    successful event and that budget is met
  • Contacting hotels and overseeing partner relations with those hotels
  • Researching and contacting local suppliers for quotations, assist
    with negotiations and supplier management
  • Assisting in planning and managing of side events and the exhibition
  • Recruiting and manage conference volunteers
Coordinating with
and manage vendors involved in:
  • Hotel accommodation
  • Conference venue & catering
  • Floor managers & ushers
  • AV
  • Internet providers
  • Transport and shuttle busses
  • Exhibition/ marquee tent
  • Conference branding (banners, backdrops)
  • Conference brochure
  • Other conference materials: t-shirts, bags, etc.

Qualifications, Skills and Experience:
  • The ideal candidate for the Catholic Relief Services (CRS) Admin
    Assistant (ICT4D Conference) job should hold a Bachelor’s degree
  • A good multi-tasker with excellent organizational skills and a
    pro-active can-do attitude
  • An effective team player, who is confident coordinating with various
    suppliers and an international group of advisors
  • Ability to work remotely, proven track records to work solely on
    projects.
  • Previous experience in event management is desirable
  • Ability to attend the Conference at the Speke Resort from April
    29th, 2019 (set-up) to May 3rd, 2019.
  • Excellent communication skills
  • Organizational skills
  • Well-organized with ability to follow instructions
  • Strong communication and interpersonal skills
  • Required/Desired Foreign Language: Good oral communication skills.
  • Agency-wide
    Competencies (for all CRS Staff):     Trusting Relationships, Professional Growth, Partnership,
    Accountability
How to Apply:
All candidates
should Email a cover letter and CV only to ug_recruitment@crs.org. Large
files and/or scans of documents will lead to rejection of your application, in
the subject line of the email, copy and paste – ADMINASSISTANTICT4DKAMPALA only
Deadline: 21ST September 2018
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