The Ugandan Jobline

• Provide support in coordinating the recruitment process for national
  staff, particularly; collecting all the CV’s related to the advertised
  position, contacting all shortlisted applicants for interviews,
  coordinating with the interview panel on all related interview
  information, ensure all related materials required for the interview is
  scheduled on time, administering practical skills test when required and
  sending regret letters to all unsuccessful candidates.
• Create and maintain the personnel files for National staff and
  International Staff ensuring it includes: PHF, CV, and copy of
  Passport/ID, Medical and Security Clearances, TOR, Contracts, Personnel
  Actions, Attendance Records, In-Out Time sheets, Overtime, Recruitment
  History and any other personnel related documents.
• Coordinate all pre-employment requirements of new staff to include:
  obtaining security certificate, security clearance, works stations, email
  address, IDs, etc. briefing of new staff on their entitlements, obligation
  and HR policies, rules and regulations, IOM, its activities.
• Carry out timely preparation and renewal of contracts and Personnel
  Action (PA) using PRISM for national staff in case of contract extensions,
  changes in, salaries and working conditions. Also regularly update
  personnel information and generate reports through PRISM HR.
• Prepare the calculation and payment requests of consultancy payments.
• Arrange training venues, schedules and other logistical
  requirements, update training monitor as and when applicable.
• Coordinate the following requirements for international staff:  securing copies of contracts and PA from
  MHRO or Staffing Unit, information on flight itineraries, hotel bookings,
  ID’s security clearances, Entry Permits, TINs, Driving permit, DSA, TA,
  entitlements and separation formalities with other units/departments both
  internally and externally.
• Maintain files of IOM General Instructions, General Bulletins as
  well as for Instructions of Memoranda issued locally related to Human
  Resources.
• Prepare all Medical Service Plan (MSP) cards for all staff under the
  MSP cover and maintain an updated report/record of all staff covered under
  the MSP.
• Maintain and update the HR file with all updated General
  Instructions, General Bulletins and any other HR related information
  updates
• Follow specific instructions in relation to sensitive and
  confidential correspondence and other documents.
• Perform any other related tasks as may be assigned.

• The ideal candidate for the International Organization for Migration
  IOM Human Resource Assistant job opportunity should hold a University
  degree in Human Resources, Business Administration or a related field from
  an accredited academic institution with two years of relevant professional
  experience; or High School Degree/Certificate with five years of relevant
  professional experience.
• Professional work experience in Human Resources handling
  recruitment, training, personnel file management and induction in an
  international organization.
• Prior experience in usage of SAP/PRISM HR an added advantage.
• Solid computer skills, including proficiency in MS Office package
  (Office, Excel, Power Point, Outlook), internet and Email.
• Excellent command of spoken and written English.
• Ability to maintain confidentiality.
• Ability to work efficiently under pressure.
• Willing to accept flexible work schedule.
• Languages: fluency
  in English.

• Accountability – takes responsibility for action and manages
  constructive criticisms
• Client Orientation – works effectively well with client and
  stakeholders
• Continuous Learning – promotes continuous learning for self and
  others
• Communication – listens and communicates clearly, adapting delivery
  to the audience
• Creativity and Initiative – actively seeks new ways of improving
  programmes or services
• Leadership and Negotiation – develops effective partnerships with
  internal and external stakeholders;
• Performance Management – identify ways and implement actions to
  improve performance of self and others.
• Planning and Organizing – plans work, anticipates risks, and sets
  goals within area of responsibility;
• Professionalism –  displays
  mastery of subject matter
• Teamwork – contributes to a collegial team environment; incorporates
  gender related needs, perspectives, concerns and promotes equal gender
  participation.
• Technological Awareness – displays awareness of relevant
  technological solutions;
• Resource Mobilization – works with internal and external
  stakeholders to meet resource needs of IOM.

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