The Ugandan Jobline

• Tasked with organising travel arrangements (flight, accommodation,
  local travel etc) for staff and consultants.
• Liaising with the relevant internal Mott MacDonald travel vendors.
• Completing appropriate e-Forms for travel and invoice processing, as
  required by the internal Business Management System (BMS).
• Preparing and submitting visa applications.
• Assisting with and organising passport/second passport renewals
  where appropriate.
• Supporting with the formatting, photocopying, production, and
  distribution of documents.
• Preparing presentation for meetings, and taking minutes if
  requested.
• Organising logistics for external meetings and workshop (including
  catering and venue hiring) with stakeholders and client’s representatives.
• Maintaining up-to-date project files (paper and electronic) as
  indicated by the Regional Project Manager.
• Using Office 365 and Office Project Sites on a daily-basis.
• Reviewing and processing consultant/vendor invoices for payments.
• Checking and processing staff members expense claims.
• Seeking adequate approvals from relevant staff members for invoice
  and expense claim payments.
• Travelling to Fleming Fund countries may be required for this
  position.

• The Project Administrator (Operations Support) should hold a
  secondary school diploma or equivalent
• Previous experience working in a project administrator role
• Experience in making travel arrangements
• Proficient in MS packages, particularly Word, Excel and Power Point
• Proficient in using Outlook inbox and calendars
• Full attention to details and accuracy
• Flexibility and team- working skills
• Excellent communication and interpersonal skills
• Ability to plan and organise work
• Good numeracy skills
• Patience and ability to remain calm under pressure
• Proficiency in English

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