Job Title: Project
Administrator (Operations Support)
Administrator (Operations Support)
Organisation: Mott
MacDonald
MacDonald
Duty Station:
Uganda
Uganda
About Mott MacDonald:
Mott MacDonald
is a leading, employee-owned global management, engineering and development
consultancy with £1 billion revenue and more than 14,000 staff working in 140
countries for both the public and private sectors. Our International
Development Services Unit, IDS, operates portfolios within the international
development sectors of Environment, Climate, Water, Roads, Rural & Urban
Development, Education, Health, Social and Economic Development in over 40
countries. Together we implement and manage projects in developing countries
and emerging economies around the world, supporting national governments and
municipalities in policy, planning, project design and delivery. We are
committed to support the United Nations Sustainable Development Goals and to
provide our expertise to improve the lives of people in need.
is a leading, employee-owned global management, engineering and development
consultancy with £1 billion revenue and more than 14,000 staff working in 140
countries for both the public and private sectors. Our International
Development Services Unit, IDS, operates portfolios within the international
development sectors of Environment, Climate, Water, Roads, Rural & Urban
Development, Education, Health, Social and Economic Development in over 40
countries. Together we implement and manage projects in developing countries
and emerging economies around the world, supporting national governments and
municipalities in policy, planning, project design and delivery. We are
committed to support the United Nations Sustainable Development Goals and to
provide our expertise to improve the lives of people in need.
Key Duties and Responsibilities:
- Tasked with organising travel arrangements (flight, accommodation,
local travel etc) for staff and consultants. - Liaising with the relevant internal Mott MacDonald travel vendors.
- Completing appropriate e-Forms for travel and invoice processing, as
required by the internal Business Management System (BMS). - Preparing and submitting visa applications.
- Assisting with and organising passport/second passport renewals
where appropriate. - Supporting with the formatting, photocopying, production, and
distribution of documents. - Preparing presentation for meetings, and taking minutes if
requested. - Organising logistics for external meetings and workshop (including
catering and venue hiring) with stakeholders and client’s representatives. - Maintaining up-to-date project files (paper and electronic) as
indicated by the Regional Project Manager. - Using Office 365 and Office Project Sites on a daily-basis.
- Reviewing and processing consultant/vendor invoices for payments.
- Checking and processing staff members expense claims.
- Seeking adequate approvals from relevant staff members for invoice
and expense claim payments. - Travelling to Fleming Fund countries may be required for this
position.
Qualifications, Skills and Experience:
- The Project Administrator (Operations Support) should hold a
secondary school diploma or equivalent - Previous experience working in a project administrator role
- Experience in making travel arrangements
- Proficient in MS packages, particularly Word, Excel and Power Point
- Proficient in using Outlook inbox and calendars
- Full attention to details and accuracy
- Flexibility and team- working skills
- Excellent communication and interpersonal skills
- Ability to plan and organise work
- Good numeracy skills
- Patience and ability to remain calm under pressure
- Proficiency in English
How to Apply:
All suitably
qualified and interested candidates are invited to apply direct via the careers
website of Mott MacDonald at the web lick below. Please create an account and
submit a curriculum vitae and application letter.
qualified and interested candidates are invited to apply direct via the careers
website of Mott MacDonald at the web lick below. Please create an account and
submit a curriculum vitae and application letter.
Deadline: 2nd
October 2018
October 2018
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