Fresher Finance & Admin Assistant NGO Jobs – Action for Health Uganda (A4HU)

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Job Title:      Finance
& Admin Assistant
Organisation: Action
for Health Uganda (A4HU)
Duty Station:
Uganda
Reports to: Project
Manager Programs
About US:
Action for Health
Uganda (A4HU) is a youth empowerment organization dedicated to mainstream young
peoples’ engagement in socio-economic development and promoting Sexual and
Reproductive Health and rights (SRHR). A4HU was registered in October 2017 as a
new entity to take over the operations of DSW (Deutsche Stiftung
Weltbevoelkerung) in Uganda. For the past 18 years, DSW has supported the
implementation of a portfolio of projects to improve sexual and reproductive
health of young people in Uganda.
Job Summary:   The Finance
& Admin Assistant supports the finance and administration department in
successfully implementing its goals. In cooperation with the Project Manager
responsible for the accounting and financial reporting in line with A4HU
regulations and policies as well as with donor financial laws. Responsible for
administrative tasks in the field office; Ensures accountability and value for
money during field activities; offers logistical support; support financial
reporting of A4HU activites in liaison with the A4HU Finance Officer in
Kampala.
Key Duties and Responsibilities: 
  • Responsible for book-keeping (cash and bank books), payments and all
    financial documentation
  • Assist the project manager with the preparation of financial reports
    and audits
  • Support the project manager in preparing strategic recommendations
  • Support project manager in preparing regular reports according to
    A4HU guidelines and procedures
  • Review and monitor partners financial reporting and compliance with
    A4HU and or donors regulations
Specific
Responsibilities:
  • Managing the imprest system.
  • Prepare payment vouchers get them approved by the project manager.
  • Maintain a general ledger in the accounting system (SUN Systems)
  • Ensure that complete documentation and proper procedures are
    followed for Procurement and payment requests.
  • Maintain and regularly update the field fixed asset register.
  • Maintain and update the inventory list; carry out periodic inventory
    counts of items in the field office.
  • Follow up and check field staff working advance accounts and petty
    cash accountabilities for completeness and timely delivery
  • Manage the fuel card accounts for the field vehicle and prepare fuel
    card account reconciliations monthly.
  • Ensure proper records maintenance and filing
  • Assist in the annual Audit Process
  • Perform general office duties and administrative tasks.
  • Perform any other duties assigned by the supervisor.

Qualifications, Skills and Experience: 
  • The ideal candidate must hold a Degree from an accredited university
    in BBA/B.Com (Acc).
  • Two years of relevant experience working with a non-profit
    organisation.
  • Qualification CPA level 2
  • Excellent computer skills in use of Ms Excel, Ms Word and
    PowerPoint.
  • Knowledge and experience in usage of SUN Accounting & QuickBooks
    Software
How to Apply:
If you are interested,
please send your application (CV and motivation letter indicating salary
expectation with the reference “(job title)” to: jobs@a4huganda.org addressed
to the Human Resource & Admin Manager
Deadline: 25th September 2018
NB:
Ideal start date: ASAP. Please note that only short listed candidates will be
contacted.
For more of the
latest jobs, please visit https://www.theugandanjobline.com or
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