The Ugandan Jobline

• Liaise with SSM to develop and implement policies and procedures
• Develop and routinely update SOP’s to guide day to day operations of
  the transport function
• Highlight gaps in procedures and advise management on necessary
  revisions
• Monitoring compliance and effectiveness of policies and procedures

• To undertake regular cost benefit analyses and needs analyses of
  fleet to ensure efficiency and effectiveness
• Plan and organise vehicle maintenance servicing and repairs whenever
  necessary to ensure timely and effective repair of vehicles
• Ensure availability of skilled drivers to drive the vehicles
• Ensure that all vehicles are in good mechanical condition, regularly
  serviced and duly insured.
• Ensure that all vehicle fleet have tool kits and first aid box.
• Follow up reports of vehicle damage with the Support Services
  Manager as well as other organisations like the police as and when need
  arise.
• Ensure that each vehicle has a designated driver who is responsible
  for its checks and maintenance.

• Work in liaison with the procurement department, procure and monitor
  usage of fuel for the vehicles.
• Manage the issuing and track usage of fuel cards
• Ensure proper and accurate documentation of vehicle mileage records
  by undertaking weekly checks of individual drivers’ mileage records and
  taking necessary action where inconsistencies are noted 
• Ensure compliance by driver to established fuel consumption
  procedures by routinely monitoring fuel consumption records
• Ensure safe custody of all transport records (including vehicle
  registration log books and mileage logs books)
• Maintain an up to date database for 
  proper tracking and reporting of vehicle usage & fuel
  consumption
• Analyse fuel consumption records generated by service provider to
  ensure accurate billing

• Provide effective leadership, and maintain good teamwork among the
  drivers
• Coordinate and supervise the work of the transport department
• Develop duty rota for drivers to ensure achievement of department
  objectives
• Ensure that the drivers have up-to-date and the correct class of
  driver licence
• Supervise the deliveries of the various items including letters,
  packages, laboratory samples, etc.
• Participate in the drawing of the department budget, and ensure
  effective management of the agreed activities within the budget line.
• Plan and conduct regular meetings with the team.
• Ensure regular availability of an ‘on call’ driver for the
  in-patient care centre whenever required.
• Define and monitor performance targets for effective service
  delivery
• Ensure availability and access to resources necessary for provision
  of quality transport services
• Develop and implement systems for proper accountability of resource
  and activities
• Ensure effective performance management of staff within the
  department through performance appraisal
• Support the staff of the department and respond to their issues on a
  timely manner.
• Prepare and submit to the Support Services Manager periodic
  departmental activity reports.

• Develop and implement a transport requisition system, ensuring that
  clear timescales are established and disseminated, and that all necessary
  approvals are in place prior to travel
• Provide appropriate documentation to support payment requisitions
  and monthly mileage recharge reports to ensure completeness of
  accountability for costs incurred
• Develop and disseminate a weekly transport schedule, and ensure that
  all transport needs are met.
• Ensure that staff, Clients, Participants and Visitors are
  transported in time
• Supervise the deliveries of the various items including letters,
  packages, laboratory samples, etc

• Monitor service provider contracts and advise management accordingly
  to ensure that it has updated contracts for hired transport, fuel
  companies and garage services.
• Develop minimum requirements and ensure they are included within
  service contract as regards to Conditions of vehicles, Features (for
  example, Air conditioning is a basic minimum requirement), Driver
  capability, Vehicle insurance
• Monitoring operations of service providers against contractual
  obligations to ensure compliance and take appropriate action where service
  does not meet expectations
• In liaison with Procurement and Stores Coordinator, undertake
  regular market research on transport charges to ensure that the cost of
  these services are offering value for money
• To process timely payment request for service providers in line with
  the approved budget as well as ensuring value for money.

• The applicant must hold a Bachelor’s Degree in Transport and
  Logistics Management or Business related. Bachelor’s Degree with post
  graduate diploma in Fleet Management
• Possession of a valid driving Permit
• Certificate in defensive driving
• Four years of working experience in fleet management with two years
  of experience of supervisory responsibility
• Four years of driving experience

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