Job Title: Finance and Administration
Assistant
Assistant
Organisation: Self Help Africa (SHA)
Duty Station: Kampala,
Uganda
Uganda
Reports to: Head
of Finance and Administration
of Finance and Administration
About US:
Self Help Africa
(SHA) is an International Non-Governmental Organization implementing rural
development, sustainable food and livelihoods security programmes in nine
countries in Sub-Saharan Africa. SHA’s vision is an economically thriving and
resilient rural Africa with a mission to support sustainable livelihoods for
Uganda’s smallholder farmers. SHA has been working in Uganda for close to 20
years.
(SHA) is an International Non-Governmental Organization implementing rural
development, sustainable food and livelihoods security programmes in nine
countries in Sub-Saharan Africa. SHA’s vision is an economically thriving and
resilient rural Africa with a mission to support sustainable livelihoods for
Uganda’s smallholder farmers. SHA has been working in Uganda for close to 20
years.
Job Summary: The Finance and Administration Assistant will
facilitate the planning and implementation, monitoring and reporting of project
activities directly with beneficiaries and other stakeholders. This includes
technical backstopping and other support to beneficiary individuals, producer
organisations and associations and other stakeholders like local CBOs/NGOs and
private sector players, who are working with project beneficiaries
facilitate the planning and implementation, monitoring and reporting of project
activities directly with beneficiaries and other stakeholders. This includes
technical backstopping and other support to beneficiary individuals, producer
organisations and associations and other stakeholders like local CBOs/NGOs and
private sector players, who are working with project beneficiaries
Key Duties and Responsibilities:
Finance and
Accounting
Accounting
- Handling day to day accounting transactions
- Prepare payment vouchers and verify all supportive documents before
taking for approval. - Filling all paid payment vouchers.
- Receiving RTO from the field and make local purchase order for the
trainings. - Making follow ups for all payment submitted to country office from
the field and give feedbacks. - Assist in preparation and tracking of budgets line and code in all
requests. - Establish and implement efficient administration and logistics
procedures in line with organisational requirement. - Assume other financial responsibilities as assigned.
- Making accurate payment requisitions before taking for approval.
- Prepare pending payment list for Monday meeting.
- Support to procurement committee.
Administration/Logistics
- General management of the office; ensuring regular supply of power,
water; timely supply and adequacy of office supplies; proper maintenance
and safety of office. - Support, organize and provide administrative support for all
organization events (e.g. room booking, catering arrangements, handling
inquiries and bookings, etc.) - Organize staff meetings, prepare and share minutes of staff
meetings, and where necessary. - Ensure that up to date contracts are in place for services and goods
rendered to the project. - Maintain office administrative files including client, accounting
and contract files with ease of retrieving information. - Establish and implement administration and logistics procedures in
line with organisational requirements. - Review movement logs and fuel reports for motorcycles and office
vehicles and report any anomalies identified to the supervisor for
appropriate action. - Coordinate all travel arrangements for staff in the field.
Human Resource
- Perform administrative and support HR functions including:
Submission of relevant documents by all new employees, proper filing of
staff employment contracts, update of staff files, maintenance of records
related to staff leave, grievances and other staff matters; - Ensure that project staff fills their timesheets before any payment
of salary takes place. - Tracking and filing time sheets and support all other administrative
procedures related to HR management
Assets and stores
- Prepare and update the asset register on regular basis;
- Maintain records of stock items including stock receipts and
issuance ensuring that any stock issued is requested for by the user and
approved by the department head - Ensure proper utilization of office assets by staff and coordinate
repairs and maintenance of office building, equipment, motorcycles and
vehicles - Performs any other duties assigned by the supervisors.
Qualifications, Skills and Experience:
- The ideal candidate for the Self Help Africa Finance and
Administration Assistant job must hold a Bachelor of Commerce Degree (with
accounting) or Bachelor of Business Administration (with strong
accounting), or the relevant equivalent. - Three years of administrative/program work experience and logistics
, particularly on donor-funded projects - Familiarity with donor project management policies, procedures and
requirements. - Strong ability to quickly assemble knowledge of program management.
- Strong interpersonal skills and ability to work in teams.
- Good computer literacy (Microsoft office package).
- Experience in preparation and presentation of reports.
- Commitment to international and humanitarian NGO codes, standards
and practises;
Desirable
- Experience working with farmer groups and private sector actors.
- Excellent communication skills
- Ability to work as part of team across different cultures.
- Ability to work with minimum supervision and take initiative
- Ability to solve problems and take corrective action.
How to Apply:
All suitably
qualified and interested candidates should send a completed application form, Download
Here, CV & Cover Letter by E-mail as follows: –
[email protected]. Please type “Finance & Administration Assistant”
– [your name]” in the subject line of the e-mail.
qualified and interested candidates should send a completed application form, Download
Here, CV & Cover Letter by E-mail as follows: –
[email protected]. Please type “Finance & Administration Assistant”
– [your name]” in the subject line of the e-mail.
Deadline: 26th September 2018
Please do not send
certificates at this stage. Due to the anticipated high volume of applications,
kindly note that only short listed candidates will be contacted.
certificates at this stage. Due to the anticipated high volume of applications,
kindly note that only short listed candidates will be contacted.
For more of the
latest jobs, please visit https://www.theugandanjobline.com or
find us on our facebook page https://www.facebook.com/UgandanJobline
latest jobs, please visit https://www.theugandanjobline.com or
find us on our facebook page https://www.facebook.com/UgandanJobline