The Ugandan Jobline

• Manage
  single tiered events including but not limited to tradeshows,
  sponsorships, conferences, external & internal meetings, and client
  dinners
• Creating/maintaining
  best practices and standardized templates for budgets, project plan, event
  timelines, event presentations and more.
• Provide
  detailed trade show and event strategies, tactics and budgets for fiscal
  year marketing plans that support business unit / corporate strategic
  plans.
• Event
  research: may include venue (hotels, restaurants, museums, outdoor venues)
  accommodations, air/ground transportation, dining and activity options;
  speaker/entertainer search, registration creation, and any logistics needs
  related to management of an event.
• Site
  inspection, selection and review of contracts
• Maintain/update
  the Calendar
• Maintain/update
  shared resources files
• Manage
  giveaways (research, order, inventory)
• Pre/During/Post
  Event tasks may include, but not limited to: budget creation, management
  and tracking spend; registration management; managing food & beverage;
  organizing entertainment & social gatherings; ordering
  signage/displays, assessing audio-visual needs; printing;
  shipping/tracking; providing onsite support as required
• Post
  event follow up includes event case study, meeting recap, event surveys,
  review of invoices, expense allocations and processing of payments.
• Maintain
  suppliers’ invoices, travel & expense reports, financial records, and
  billing records submitted to clients for events and prepare reports via
  excel
• Assist
  with data entry and/or lead reporting efforts
• Develop
  metrics and processes to measure event and show success and proactively
  provide analysis and recommendation to management for continual program
  improvement.
• Must
  be able to problem solve and come up with solutions to issues and ensure
  stakeholders’ needs are met.
• Ability
  to analyze root causes of problems in a systematic approach and develop
  new ideas to improve.

• The
  applicant must hold a Bachelor’s degree in Marketing or Communications
  preferred.
• Three
  to five years of experience in Event Planning.
• Experience
  in an events management or logistics / transportation company is strongly
  desired
• Project
  management skills
• Familiar
  with a variety of Marketing concepts, practices, and procedures.
• Relies
  on extensive experience and judgment to plan and accomplish goals.
• A
  wide degree of creativity and latitude is required.
• Good
  interpersonal skills
• Strong
  personal drive
• Highly
  assertive
• Good
  coordination skills
• Proficiency
  in Microsoft Office Applications (Microsoft Word, Excel & Power Point
  knowledge a must)
• Strong
  oral and written communication skills
• Self-motivated
• Positive
  minded.
• Flexible/nimble.
• Ability
  to work in a fast paced environment with little to no supervision
• Extreme
  attention to detail and ability to multi-task with short deadlines
• May
  require prolonged standing during onsite support
• Light
  physical effort required (packing, unpacking, shipping, event/exhibit
  install/dismantle).

Related Jobs