UN Procurement Associate Non-profit Jobs – United Nations Development Programme (UNDP)

Job Title:        Procurement Associate
Organization: United
Nations Development Programme (UNDP)
Duty Station: Kampala,
Reports to: Procurement
About UNDP:
The United Nations
Development Programme (UNDP) is the United Nation’s global development network.
UNDP advocates for change and connects countries to knowledge, experience and
resources to help people build a better life. The UNDP provides expert advice,
training, grant support to developing countries including Uganda with
increasing emphasis on assistance to the least developed countries. 
Job Summary:  The Procurement Associate provides leadership
in execution of procurement services in CO ensuring their effectiveness,
transparency and integrity. The Procurement Associate promotes a
client-focused, quality and results- oriented approach in the Unit. The
Procurement Associate supervises and leads the support staff of the Procurement
Unit. The Procurement Associate works in close collaboration with the
operations, programme and project teams in the CO and UNDP HQs staff for
resolving complex procurement-related issues and information delivery.
Key Duties and Responsibilities: 
administration and implementation of the operational strategies focusing on
achievement of the following results:
  • Full compliance of procurement activities with UN/UNDP rules,
    regulations, policies and strategies; implementation of the effective
    internal control, proper functioning of a client-oriented procurement
    management system.
  • CO Procurement business processes mapping and elaboration of the
    content of internal Standard Operating Procedures (SOPs) in Procurement
    and Logistics, control of the workflows in the Procurement Unit.
  • Elaboration of proposals and implementation of cost saving and
    reduction strategies in consultation with office management.
  • Provision of researched information for formulation and
    implementation of contract strategy and strategic procurement in the CO
    including tendering processes and evaluation, managing the contract and
    contractor, legal considerations and payment conditions, sourcing
    strategy, supplier selection and evaluation, quality management,
    e-procurement introduction.
procurement processes for CO, NEX/DEX projects and at the request of other
Agencies focusing on achievement of the following results:
  • Preparation of procurement plans for the office and projects and
    their implementation monitoring.
  • Organization of procurement processes including preparation and
    conduct of RFQs, ITBs or RFPs, receipt of quotations, bids or proposals,
    their evaluation, negotiation of certain conditions of contracts in full
    compliance with UNDP rules and regulations.
  • Preparation of Purchase orders and contracts in and outside Atlas,
    preparation of Recurring Purchase orders for contracting of services,
    vendors’ creation in Atlas. Buyers profile in Atlas.
  • Review of procurement processes conducted by projects; submissions
    to the Contract, Asset and Procurement Committee (CAP) and Advisory
    Committee on Procurement (ACP).
  • Implementation of the internal control system which ensures that
    Purchase orders are duly prepared and dispatched. Timely corrective
    actions on POs with budget check errors and other problems.
  • Presentation of researched information on procurement in the CO.
  • Preparation of cost-recovery bills in Atlas for the procurement
    services provided by UNDP to other Agencies.
  • Organization of joint procurement processes for the UN Agencies in
    line with the UN reform.
implementation of sourcing strategy and e-procurement tools focusing on
achievement of the following results:
  • Tasked with the development and update of the rosters of suppliers,
    implementation of supplier selection and evaluation.
Ensures proper
control of CO Assets focusing on achievement of the following results:
  • Preparation of inventory reports.
  • Implementation of Inventory and physical verification control in the
    CO and projects.
organization of logistical services focusing on achievement of the following
  • Organization of travel including purchase of tickets, DSA
    calculation, PO preparation; arrangement of shipments; vehicle
    maintenance; conference facilities arrangements.
  • Timely conducted DSA, Travel Agencies, vehicle maintenance, hotel
    and conference facilities surveys.
facilitation of knowledge building and knowledge sharing in the CO focusing on
achievement of the following results:
  • Organization of trainings for the operations/ projects staff on
  • Synthesis of lessons learnt and best practices in Procurement.
  • Sound contributions to knowledge networks and communities of

Qualifications, Skills and Experience:
  • The ideal applicant for the United Nations UNDP Procurement
    Associate job placement should have completed secondary education. 
  • Specialized training in Procurement; or a bachelor’s degree (or
    equivalent) in Business Administration or related field is an asset;
  • UNDP Procurement Certification or Procurement Certification from an
    internationally recognized provider such as CIPS (level 3) will be a
    distinct advantage.
  • Seven years of progressively responsible procurement experience is
    required at the national or international level.
  • Previous experience in the usage of computers and office software
    packages (MS Word, Excel, etc), advance knowledge of automated procurement
    systems, experience in handling of web-based management systems.
  • Demonstrates commitment to UNDP’s mission, vision and values.
  • Displays cultural, gender, religion, race, nationality and age
    sensitivity and adaptability
  • Demonstrates commitment to UNDP’s mission, vision and values.
  • Displays cultural, gender, religion, race, nationality and age
    sensitivity and adaptability
Management and Learning
  • Shares knowledge and experience
  • Encourages office staff to share knowledge and contribute to UNDP
    practice areas
  • Actively works towards continuing personal learning and development
    in one or more Practice Areas, acts on learning plan and applies newly
    acquired skills
Development and
Operational Effectiveness
  • Ability to perform a broad range of specialized activities related
    to contract, asset and procurement management, including organization and
    conduct of procurement processes, implementation of contract and sourcing
    strategies, reporting, control of assets.
  • Sound knowledge of financial rules and regulations
  • Ability to provide input to business processes re-engineering,
    implementation of new system
Leadership and
  • Focuses on result for the client and responds positively to feedback
  • Consistently approaches work with energy and a positive,
    constructive attitude
  • Demonstrates openness to change and ability to manage complexity
UNDP is committed to
achieving workforce diversity in terms of gender, nationality and culture.
Individuals from minority groups, indigenous groups and persons with
disabilities are equally encouraged to apply. All applications will be treated
with the strictest confidence.
How to Apply:
All suitably
qualified and interested candidates who so desire to join the United Nations
Development Programme, UNDP, in the aforementioned capacity should endeavor to
Apply Online by Clicking on the link below. Please further review job
requirements and if competent Click Apply Now.
Deadline: 13th August 2018
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