The Ugandan Jobline

• Exercises authority in the planning, administration and performance
  management of Centralized Warehousing while incorporating the Green SCOR
  (Supply Chain Operations Reference) model in all warehouse operations to
  reduce the environmental impact, including:
• Inbound operations: inbound delivery monitoring, receiving, batch
  management, transfer orders and putting away;
• Inventory and storage management: storage location management,
  conduct inventory analysis for warehouse managed inventories and
  regularly advise technical units/Inventory Senior Users (former Self
  Accounting Units (SAUs)) accordingly, coordinate with the Inventory
  Management team to ensure timely fulfillment of requirements for
  movements of goods, visibility of inventory ownership, cycle counting and
  physical inventory, shelf live monitoring and inventory analysis;
• Outbound operations: order fulfillment, picking, packing, task
  monitoring, order consolidation and loading;
• Development and implementation of effective stock control and audit
  systems providing information regarding stock levels, usage rates,
  economic order quantity, re-order point and other stock-level advice that
  will allow the technical units/Inventory Senior Users to maintain all
  stocks at the levels necessary to meet customer requirements and demand;
• Leverage business intelligence tools focused on demand and supply
  processes generated data with the aim of improving overall mission supply
  chain operational responsiveness, agility and reliability. Lead process
  re-engineering to streamline supply chain management functions and to
  transition centralized warehousing into the center of excellence for a
  responsive supply chain management function;
• Responsible for the implementation of warehouse management,
  including regular inspections of the warehouse premises, in order to
  ensure the highest standards of physical premises, storage conditions and
  appropriate levels of security for the warehouse operations;
• Monitoring the space availability to allow for an optimal
  allocation of the goods while ensuring that the safety and security
  standards are always met.
• Carries out programmatic/administrative tasks necessary for the
  functioning of the section under supervision, including the development
  and execution of the Section’s budget pertaining to the subsidiary budgets
  and personnel needs of a section including the following Units: Receiving
  and Inspection (R&I), Property Disposal (PDU), Warehouse Operations,
  Administration, Inventory Management and Control.
• Assigns and monitors performance parameters and critical indicators,
  reports on budget/programme performance, prepares inputs for results-based
  budgeting, evaluates staff performance, interviews candidates for job
  openings and evaluates candidates. Oversees the resources and capacity
  management to ensure achieving the result based budgeting expected
  accomplishments relevant to warehousing operations.
• Prepares annual work plan, and monitors progress against this plan
  to ensure the organization attains its objectives as cost effectively and
  efficiently as possible.; actively engages in management performance
  duties and ensures the provision of management, guidance development,
  training, constructive feedback, performance evaluation and appraisal, and
  provision of administrative support and other management functions to
  staff in his/her area of responsibility.
• Develops plans and strategies pertaining to warehouse inventories;
  provides input towards the development of supply chain management plans
  (demand, supply, replenishment and safety stock) budgets and schedules;
  collaborates and coordinates with technical units to forecast demand and
  gather inventory requirements for future planned projects/activities in
  support of service delivery objectives.
• Translates policies and guidance into actionable plans, including:
  developing required new and/or improved business processes and supporting
  standard operating procedures (SOPs); spearheading organizational design,
  identifying skill gaps, initiating and advocating necessary staff
  development programs to ensure realization of enhanced mission
  accountability and stewardship of United Nations Property in the mission
  area of operation.
• Establishes Service Level Agreement (SLA) with technical units
  (former SAUs) and develops internal processes and control mechanism to
  ensure that customer needs and expectations are met, including exercising
  leadership in the development and implementation of inventory management
  and warehousing best practices to achieve process efficiencies and
  effectiveness in resources utilization.
• Provides business domain knowledge and technology project delivery
  expertise in the effective review and analysis of the re-engineering of
  supply chain management processes in support of the implementation of a
  new Enterprise Resource Planning (ERP) system Umoja SAP.
• Performs other duties as required.

• The ideal candidate for the United Nations Organization Stabilization
  Mission in the Democratic Republic of the Congo (MONUSCO) Chief of
  Section, Supply job placement should hold an advanced university degree
  (Master’s degree or equivalent) in operations and supply chain management,
  logistics, business administration/management, warehousing or related
  field. A first level university degree in combination with qualifying
  experience may be accepted in lieu of the advanced university degree.
  Certificate in SCOR, IPSAS and Umoja SAP are desirable.
• At least ten (10) years of progressively responsible relevant
  experience in at least two areas of supply chain management or logistics
  support operations: logistics planning, warehouse management, inventory
  management, distribution, or related areas in a complex organization
  environment, is required.
• At least four years of management experience in the area of
  centralized warehousing in UN Field Mission is required.
• Knowledge of IPSAS, Umoja (SAP) SRM are required. Experience in
  managing centralized warehousing in an international environment is
  desirable. Experience in business process re-engineering, Lean six-sigma
  and SCOR is an advantage.
• Languages: Fluency
  in written and spoken English are required, working knowledge of French is
  desirable.

• Professionalism:  Knowledge of the substantive field of
  work in the areas of supply chain management, in particular warehousing,
  inventory management, distribution, warehouse safety management, as well
  as related procedures, practices and environmental standards. Ability to
  conduct analysis and produce reports and papers on technical issues and to
  review and edit the work of others. Knowledge of and ability to apply UN
  rules, regulations, policies and guidelines in work situations. Ability to
  apply discretion and sound judgment in applying technical expertise to
  resolve complex and/or sensitive issues. Ability to develop and apply
  supply chain management procedures and programs. Ability to provide
  professional technical advice in a broad range of supply chain management
  areas, including warehouse management. Shows pride in work and in
  achievements; demonstrates professional competence and mastery of subject
  matter; is conscientious and efficient in meeting commitments, observing
  deadlines and achieving results; is motivated by professional rather than
  personal concerns; shows persistence when faced with difficult problems or
  challenges; remains calm in stressful situations. Takes responsibility for
  incorporating gender perspectives and ensuring the equal participation of
  women and men in all areas of work.
• Planning and Organizing: Develops clear goals that are consistent with agreed strategies;
  identifies priority activities and assignments; adjusts priorities as
  required; allocates appropriate amount of time and resources for
  completing work; foresees risks and allows for contingencies when
  planning; monitors and adjusts plans and actions as necessary; uses time
  efficiently.
• Accountability: Takes
  ownership of all responsibilities and honors commitments; delivers outputs
  for which one has responsibility within prescribed time, cost and quality
  standards; operates in compliance with organizational regulations and
  rules; supports subordinates, provides oversight and takes responsibility
  for delegated assignments; takes personal responsibility for his/her own
  shortcomings and those of the work unit, where applicable.
• Managing Performance: Delegates the appropriate responsibility, accountability and
  decision-making authority; makes sure that roles, responsibilities and
  reporting lines are clear to each staff member; accurately judges the
  amount of time and resources needed to accomplish a task and matches task
  to skills; monitors progress against milestones and deadlines; regularly
  discusses performance and provides feedback and coaching to staff;
  encourages risk-taking and supports creativity and initiative; actively
  supports the development and career aspirations of staff; appraises
  performance fairly.
• Leadership: Serves
  as a role model that other people want to follow; empowers others to translate
  vision into results; is proactive in developing strategies to accomplish
  objectives; establishes and maintains relationships with a broad range of
  people to understand needs and gain support; anticipates and resolves
  conflicts by pursuing mutually agreeable solutions; drives for change and
  improvements; does not accept the status quo; shows the courage to take
  unpopular stands. Provides leadership and takes responsibility for
  incorporating gender perspectives and ensuring the equal participation of
  women and men in all areas of work; demonstrates knowledge of strategies
  and commitment to the goal of gender balance in staffing.

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