UN Chief of Section, Supply Careers – United Nations Organisation Stabilization Mission in the Democratic Republic of the Congo (MONUSCO)

Job Title:     Chief
of Section, Supply
Organization: United
Nations Organisation Stabilization Mission in the Democratic Republic of the
Congo (MONUSCO)
Duty Station: Entebbe,
Uganda
Job Opening Number: 18-Logistics and Supply Chain-MONUSCO-102234-J-Entebbe (M)
Reports to: Chief
Supply Chain Management Service
Job Grade: P5
About US:
Following the
signing of the Lusaka Ceasefire Agreement in July 1999 between the Democratic
Republic of the Congo (DRC) and five regional States (Angola, Namibia, Rwanda,
Uganda and Zimbabwe) in July 1999, the Security Council established the United
Nations Organization Mission in the Democratic Republic of the Congo (MONUC) by
its resolution 1279 of 30 November 1999, initially to plan for the observation
of the ceasefire and disengagement of forces and maintain liaison with all
parties to the Ceasefire Agreement. Later in a series of resolutions, the
Council expanded the mandate of MONUC to the supervision of the implementation
of the Ceasefire Agreement and assigned multiple related additional tasks.
Key Duties and Responsibilities:  Within
delegated authority, the Chief of Section, Centralized Warehousing will be
responsible for the following duties:
  • Exercises authority in the planning, administration and performance
    management of Centralized Warehousing while incorporating the Green SCOR
    (Supply Chain Operations Reference) model in all warehouse operations to
    reduce the environmental impact, including:
    • Inbound operations: inbound delivery monitoring, receiving, batch
      management, transfer orders and putting away;
    • Inventory and storage management: storage location management,
      conduct inventory analysis for warehouse managed inventories and
      regularly advise technical units/Inventory Senior Users (former Self
      Accounting Units (SAUs)) accordingly, coordinate with the Inventory
      Management team to ensure timely fulfillment of requirements for
      movements of goods, visibility of inventory ownership, cycle counting and
      physical inventory, shelf live monitoring and inventory analysis;
    • Outbound operations: order fulfillment, picking, packing, task
      monitoring, order consolidation and loading;
    • Development and implementation of effective stock control and audit
      systems providing information regarding stock levels, usage rates,
      economic order quantity, re-order point and other stock-level advice that
      will allow the technical units/Inventory Senior Users to maintain all
      stocks at the levels necessary to meet customer requirements and demand;
    • Leverage business intelligence tools focused on demand and supply
      processes generated data with the aim of improving overall mission supply
      chain operational responsiveness, agility and reliability. Lead process
      re-engineering to streamline supply chain management functions and to
      transition centralized warehousing into the center of excellence for a
      responsive supply chain management function;
    • Responsible for the implementation of warehouse management,
      including regular inspections of the warehouse premises, in order to
      ensure the highest standards of physical premises, storage conditions and
      appropriate levels of security for the warehouse operations;
    • Monitoring the space availability to allow for an optimal
      allocation of the goods while ensuring that the safety and security
      standards are always met.
  • Carries out programmatic/administrative tasks necessary for the
    functioning of the section under supervision, including the development
    and execution of the Section’s budget pertaining to the subsidiary budgets
    and personnel needs of a section including the following Units: Receiving
    and Inspection (R&I), Property Disposal (PDU), Warehouse Operations,
    Administration, Inventory Management and Control.
  • Assigns and monitors performance parameters and critical indicators,
    reports on budget/programme performance, prepares inputs for results-based
    budgeting, evaluates staff performance, interviews candidates for job
    openings and evaluates candidates. Oversees the resources and capacity
    management to ensure achieving the result based budgeting expected
    accomplishments relevant to warehousing operations.
  • Prepares annual work plan, and monitors progress against this plan
    to ensure the organization attains its objectives as cost effectively and
    efficiently as possible.; actively engages in management performance
    duties and ensures the provision of management, guidance development,
    training, constructive feedback, performance evaluation and appraisal, and
    provision of administrative support and other management functions to
    staff in his/her area of responsibility.
  • Develops plans and strategies pertaining to warehouse inventories;
    provides input towards the development of supply chain management plans
    (demand, supply, replenishment and safety stock) budgets and schedules;
    collaborates and coordinates with technical units to forecast demand and
    gather inventory requirements for future planned projects/activities in
    support of service delivery objectives.
  • Translates policies and guidance into actionable plans, including:
    developing required new and/or improved business processes and supporting
    standard operating procedures (SOPs); spearheading organizational design,
    identifying skill gaps, initiating and advocating necessary staff
    development programs to ensure realization of enhanced mission
    accountability and stewardship of United Nations Property in the mission
    area of operation.
  • Establishes Service Level Agreement (SLA) with technical units
    (former SAUs) and develops internal processes and control mechanism to
    ensure that customer needs and expectations are met, including exercising
    leadership in the development and implementation of inventory management
    and warehousing best practices to achieve process efficiencies and
    effectiveness in resources utilization.
  • Provides business domain knowledge and technology project delivery
    expertise in the effective review and analysis of the re-engineering of
    supply chain management processes in support of the implementation of a
    new Enterprise Resource Planning (ERP) system Umoja SAP.
  • Performs other duties as required.


Qualifications, Skills and Experience:
  • The ideal candidate for the United Nations Organization Stabilization
    Mission in the Democratic Republic of the Congo (MONUSCO) Chief of
    Section, Supply job placement should hold an advanced university degree
    (Master’s degree or equivalent) in operations and supply chain management,
    logistics, business administration/management, warehousing or related
    field. A first level university degree in combination with qualifying
    experience may be accepted in lieu of the advanced university degree.
    Certificate in SCOR, IPSAS and Umoja SAP are desirable.
  • At least ten (10) years of progressively responsible relevant
    experience in at least two areas of supply chain management or logistics
    support operations: logistics planning, warehouse management, inventory
    management, distribution, or related areas in a complex organization
    environment, is required.
  • At least four years of management experience in the area of
    centralized warehousing in UN Field Mission is required.
  • Knowledge of IPSAS, Umoja (SAP) SRM are required. Experience in
    managing centralized warehousing in an international environment is
    desirable. Experience in business process re-engineering, Lean six-sigma
    and SCOR is an advantage.
  • Languages: Fluency
    in written and spoken English are required, working knowledge of French is
    desirable.
Competencies
  • Professionalism:  Knowledge of the substantive field of
    work in the areas of supply chain management, in particular warehousing,
    inventory management, distribution, warehouse safety management, as well
    as related procedures, practices and environmental standards. Ability to
    conduct analysis and produce reports and papers on technical issues and to
    review and edit the work of others. Knowledge of and ability to apply UN
    rules, regulations, policies and guidelines in work situations. Ability to
    apply discretion and sound judgment in applying technical expertise to
    resolve complex and/or sensitive issues. Ability to develop and apply
    supply chain management procedures and programs. Ability to provide
    professional technical advice in a broad range of supply chain management
    areas, including warehouse management. Shows pride in work and in
    achievements; demonstrates professional competence and mastery of subject
    matter; is conscientious and efficient in meeting commitments, observing
    deadlines and achieving results; is motivated by professional rather than
    personal concerns; shows persistence when faced with difficult problems or
    challenges; remains calm in stressful situations. Takes responsibility for
    incorporating gender perspectives and ensuring the equal participation of
    women and men in all areas of work.
  • Planning and Organizing: Develops clear goals that are consistent with agreed strategies;
    identifies priority activities and assignments; adjusts priorities as
    required; allocates appropriate amount of time and resources for
    completing work; foresees risks and allows for contingencies when
    planning; monitors and adjusts plans and actions as necessary; uses time
    efficiently.
  • Accountability: Takes
    ownership of all responsibilities and honors commitments; delivers outputs
    for which one has responsibility within prescribed time, cost and quality
    standards; operates in compliance with organizational regulations and
    rules; supports subordinates, provides oversight and takes responsibility
    for delegated assignments; takes personal responsibility for his/her own
    shortcomings and those of the work unit, where applicable.
  • Managing Performance: Delegates the appropriate responsibility, accountability and
    decision-making authority; makes sure that roles, responsibilities and
    reporting lines are clear to each staff member; accurately judges the
    amount of time and resources needed to accomplish a task and matches task
    to skills; monitors progress against milestones and deadlines; regularly
    discusses performance and provides feedback and coaching to staff;
    encourages risk-taking and supports creativity and initiative; actively
    supports the development and career aspirations of staff; appraises
    performance fairly.
  • Leadership: Serves
    as a role model that other people want to follow; empowers others to translate
    vision into results; is proactive in developing strategies to accomplish
    objectives; establishes and maintains relationships with a broad range of
    people to understand needs and gain support; anticipates and resolves
    conflicts by pursuing mutually agreeable solutions; drives for change and
    improvements; does not accept the status quo; shows the courage to take
    unpopular stands. Provides leadership and takes responsibility for
    incorporating gender perspectives and ensuring the equal participation of
    women and men in all areas of work; demonstrates knowledge of strategies
    and commitment to the goal of gender balance in staffing.
NB: The
United Nations does not charge a fee at any stage of the recruitment process
(Application, interview meeting, processing, or training). The United Nations
does not concern itself with information on applicants’ bank accounts.
How to Apply:
All suitably
qualified and interested Ugandan Nationals who wish to join the United Nations
Organisation Stabilization Mission in the Democratic Republic of the Congo,
MONUSCO in the aforementioned capacity are encouraged to apply online at the
link below.
Deadline: 20th August 2018
For more of the
latest jobs, please visit http://www.theugandanjobline.com or
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