Senior Finance and Administration Manager US Non-profit Careers – Jhpiego

Organization: Jhpiego
Duty Station: Kampala,
About US:
Jhpiego is a US
international non-profit health organization affiliated with the Johns Hopkins
University. For over 40 years and in over 155 countries, Jhpiego has worked to
prevent the needless deaths of women and their families. Jhpiego works with
health experts, governments and community leaders to provide high quality
healthcare to their people. Jhpiego also develops strategies to help countries
care for themselves by training competent heath care workers, strengthening
health systems and improving delivery of care.
Job Summary:
The Senior Finance and Administration Manager will provide financial and
administrative management for an upcoming USAID-funded project in Uganda. The
project aims to strengthen government-led multi-sectoral RMNCH+N systems for
improved service availability and use. The project will operate over a
five-year period. Reporting to teh Chief of Party, the manager will provide
financial and administrative management, overseeing all financial, contractual,
information technology, human resources, and procurement aspects for an
upcoming project. S/he will ensure that the financial reports are compatible
with standard accounting practices and follow Jhpiego and USG donor rules and
Key Duties and Responsibilities: 
  • Ensure accurate financial, contractual and administrative reporting
    of the project compliant with Jhpiego and USAID donor rules and
    regulations, and terms and conditions of the award
  • Oversee day-to-day coordination of financial activities ensuring
    cost efficiency
  • Maintain and administer an on-site financial accounting and
    bookkeeping system (QuickBooks) required to assure the integrity and
    effective performance of financial operations and prepare monthly reports
  • Manage all sub-grants, ensuring compliance and reporting of
    sub-awardee, and building their capacity as needed
  • Ensure that Jhpiego human resources and administrative procedures
    are in place for project
  • Manage project’s day-to-day cash needs, payments, procurement,
    contracts, sub-grants, reviewing/processing invoices, district office
    start-up, operation systems, policies and procedures, consultant payments
  • Provide guidance to project team members regarding the financial
    requirements of the project and office operations in compliance with
    USAID, Johns Hopkins University, and Jhpiego procedures and policies
  • Lead the development, monitoring, and review of project budgets;
    review monthly financial analysis and budget vs. expense reports to
    determine reasonableness of variances and take appropriate actions, as
  • Provide guidance, monitoring and support to project team, including
    procurement for goods and services, logistical support for local and
    international travel (including expense reports) for staff and
    consultants, contracts development and management and maintenance of
    office inventory
  • Facilitate the work of external audits and ensure that financial
    records are properly maintained and readily available during audits
  • Direct and oversee the monitoring and annual auditing of cost-share
    requirements, tracking and reporting
  • Contribute to developing work plans and annual budgets for project
    activities and local office costs
  • Ensure that USAID resources are appropriately directed to project
    priorities and are in line with project work plans
  • Provide financial reports, including pipeline analysis, quarterly
    project reports, as requested by the donor
  • Mentor, support, supervise and manage a team of highly qualified
    staff and align their efforts in concert with project goals to ensure
    rapid and sustainable results
  • Ensure that Jhpiego human resources and administrative procedures
    are in place for the project and staff are in compliance. These include
    time keeping, tracking of leave, sick days, absence, personnel employment
    records, and other human resources actions

Qualifications, Skills and Experience: 
  • The ideal candidate for the Jhpiego Senior Finance and
    Administration Manager job must hold a Master’s degree in Business
    Administration, Public Administration, Finance, Accounting or relevant
    field and eight years of finance and administrative experience
  • At least eight years of experience with financial analysis,
    financial reporting, cash flow analysis, budget development and forecasting,
    preferably on international health projects
  • At least eight years providing financial planning and management,
    human resources and procurement for projects in Uganda
  • Six or more years of senior-level work experience with USAID or
    other donor-funded projects
  • Previous direct supervisory experience of professional and support
  • Knowledge of USG cost principles, including USAID regulations, GAAP
    accounting rules and grants contract management
  • Demonstrated experience organizing resources and establishing priorities
  • Subcontract or sub agreement financial management experience
  • Knowledge of financing mechanisms – contracts and grants and their
    relevant terms and conditions
  • Experience developing and/or implementing finance and accounting
    policies, procedures and systems
  • Excellent verbal, written, interpersonal, and presentation skills in
  • Experience hiring and supervising personnel
  • Excellent diplomacy skills and a proven ability to establish and
    maintain interpersonal and professional relationships with USAID,
    host-country counterparts and representatives from other key stakeholders
    such as NGOs, CSOs, and the private sector
  • Excellent skills in facilitation, team building, and coordination
  • Ability to coach, mentor and develop financial and administrative capacity
    of project staff
  • In depth knowledge financial software applications, databases and
    spreadsheets, including QuickBooks Enterprise, and Microsoft Office
  • Ability to travel nationally and internationally
How to Apply: 
All suitably
qualified and interested candidates should apply by applying online at the link
For more of the
latest jobs, please visit or
find us on our facebook page

Leave a Reply

Your email address will not be published. Required fields are marked *