Job Title: Project
Manager – NIYETU Youth Programme
Manager – NIYETU Youth Programme
Organisation: Plan
International
International
Duty Station: Uganda
Reports to: Head
of Operations
of Operations
About US:
Plan International
was founded over 75 years ago and is one of the oldest and largest children’s
development organizations (non-profit / INGOs) in the world. We work in 50
developing countries across Africa, Asia and the Americas to promote child
rights and lift millions of children out of poverty. Plans vision is of a world
in which all children realize their full potential in societies that respect
people’s rights and dignity. Plan is independent, with no religious, political
or governmental affiliations.
was founded over 75 years ago and is one of the oldest and largest children’s
development organizations (non-profit / INGOs) in the world. We work in 50
developing countries across Africa, Asia and the Americas to promote child
rights and lift millions of children out of poverty. Plans vision is of a world
in which all children realize their full potential in societies that respect
people’s rights and dignity. Plan is independent, with no religious, political
or governmental affiliations.
About Project:
The project aims to
contribute to a healthy youth population, free from violence and empowered in
an inclusive civil society that promotes state accountability. It focuses on
supporting adolescents and youth 10-24yrs to demand and fulfil their rights to
Sexual Reproductive Health and Gender Based Violence protection. Below are the
objectives of the project. Overall, it seeks to see; 1) Reduction in sexual
reproductive health related risks and gender based violence among
adolescents/youth (girls and boys) aged 10-24; and 2) Increased capacity of
youth led organizations influencing the operations of CSOs and implementation
of youth related agenda.
contribute to a healthy youth population, free from violence and empowered in
an inclusive civil society that promotes state accountability. It focuses on
supporting adolescents and youth 10-24yrs to demand and fulfil their rights to
Sexual Reproductive Health and Gender Based Violence protection. Below are the
objectives of the project. Overall, it seeks to see; 1) Reduction in sexual
reproductive health related risks and gender based violence among
adolescents/youth (girls and boys) aged 10-24; and 2) Increased capacity of
youth led organizations influencing the operations of CSOs and implementation
of youth related agenda.
Job Summary: The Project Manager (PM) has the overall
responsibility for the set-up, planning and design, implementation, monitoring,
controlling and closure and transition of the Niyetu Youth Programme in
Kampala, Lira, Alebtong, Tororo and Kamuli. The PM delivers the project results
in the context of time, budget, quality, scope, risk and in accordance with
Plan International’s values and behaviours, including gender transformative
outcomes in 05 Districts. The PM is charged with the overall accountability for
the delivery of the project. He/she will supervise the project team, direct
project planning, monitoring and review. He is accountable for project cost management
making sure project financial resources are well managed and that we achieve
value for money. He is responsible for coordinating project parts building into
high quality results and on time.
responsibility for the set-up, planning and design, implementation, monitoring,
controlling and closure and transition of the Niyetu Youth Programme in
Kampala, Lira, Alebtong, Tororo and Kamuli. The PM delivers the project results
in the context of time, budget, quality, scope, risk and in accordance with
Plan International’s values and behaviours, including gender transformative
outcomes in 05 Districts. The PM is charged with the overall accountability for
the delivery of the project. He/she will supervise the project team, direct
project planning, monitoring and review. He is accountable for project cost management
making sure project financial resources are well managed and that we achieve
value for money. He is responsible for coordinating project parts building into
high quality results and on time.
Key Duties and Responsibilities:
Project set up and
project planning
project planning
- Define the scope of the project in collaboration with senior
management. - Develop a comprehensive and detailed implementation plan which
identifies and sequences the activities needed to successfully complete
the project. - Complete budget forecasting on a quarterly basis which compliments
the detailed implementation plan - Determine the resources (time, money, equipment, etc) required to
complete the project - Develop a schedule for project completion that effectively allocates
the resources to the activities. - Review the project schedule with senior management and all other
staff that will be affected by the project activities; revise the schedule
as required. - Define/review the project governance structure.
- Launch of the project and define key communication mechanisms with
the different stakeholders. - Determine the objectives and measures upon which the project will be
evaluated at its completion
Staff Management
- In consultation with the Health National Programme Manager (NPM),
recruit, interview and select staff and/or volunteers with appropriate
skills for the project activities as may be necessary. - Lines manage project staff and/or volunteers according to the
established policies and practices of the organization. - Ensure that all project personnel receive an appropriate orientation
to the organisation and the project. - Ensure performance indicators are set in the systems and appraisals
done. - Ensure timesheets are correctly filled and managed.
- Initiate and support the process of contracting qualified consultants
to work on the project as appropriate.
Project
Implementation
Implementation
- Execute the project according to the project plan. Provide timely
justification for any changes or modifications required - Liaise with the MER team to develop forms and records to document
project activities. - Set up files to ensure that all project information is appropriately
documented and secured. - Monitor the progress of the project and make adjustments as
necessary to ensure the successful completion of the project. - Establish a communication schedule to update stakeholders including
appropriate staff in the organization on the progress of the project, - Review the quality of the work completed with the project team on a
regular basis to ensure that it meets the project standards. - Ensure that the Programme Quality Policy and Procedures are followed
in his/her project. - Ensure gender equality related action plans are planned, implemented
with clear gender transformatory outcomes. - Provide detailed and frequent updates on project progress to the
national office and senior management
Partnership/Consortium
Management.
Management.
- Manage the partners implementing the project activities following
the Partnership Framework and Guidelines. - Ensure proper and continuous capacity assessment of all partners.
- Ensure all legal documentation is in place before bringing partners
on board and or renewing agreements. - Support their capacity building process and manage relationship
building. - Ensure that the partners follow all the requirements stipulated by
the donor. - Ensure systemic coordination and communication with the partners.
Project Monitoring
and Evaluation and Control
and Evaluation and Control
- Measure the project progress and identify appropriate corrective
action in situation where the project’s performance deviates significantly
from the plan. - Consolidate high quality reports to donors following the donor
compliance guidelines. - Follow the communication protocols with donors and the Resource
Mobilization team and provide information as outlined in funding
agreements. - Monitor all budgeted project expenditures and cash flow projections
and report actual cash flow and variance to senior management on a regular
basis. - Manage all project funds according to established accounting
policies and procedures, ensuring value for money and strong accountability. - Ensure that all financial records for the project are up to date.
- With support from Finance Department, prepare financial reports and
supporting documentation for funders as outlined in funding agreements.
Ensure consistency between narrative and financial reports. - Ensure that the project deliverables are on time, within budget and
at the required level of quality. - Evaluate the outcomes of the project as established during the
planning phase. - Optimize the use of the SAP system to manage project outputs,
budget, and expenditure and project closure. - Manage project risks, ensuring they are effectively updated, tracked
and reported. Manage audit process and follow up audit action list. - Advocacy, Influencing and Visibility
- Represent Plan International at national level to implement the
advocacy activities as stated in the project. - Support with technical documentation of evidences from the project
and write stories of change when required. - Ensure close technical and operational collaboration and coordination
with Line ministries, CSO networks, and Government and SRHR coalitions. - Ensure that the project is fully aligned with the Advocacy Strategy
and the SDG influencing plan.
End of Project
Transition and Project Integration
Transition and Project Integration
- Implement all the transition activities to ensure proper closure of
the project (lessons learned, financial and contractual closure
activities, etc.) - Promote full integration of the project with other initiatives
implemented in the same location in close coordination with the Health National
Programme Manager. - Participate and provide valuable input into the technical network
meetings. - Support the Resource Mobilization Unit and the Health National
Programme Manager in developing proposals that may facilitate the
continuity of the project.
Problem Solving and
Challenges:
Challenges:
- Building and sustaining smooth working relationships with project
staffs, partners and other key stakeholders. - Compliance to donor requirements and ensuring quality and timely
project outputs and communications - Flag challenges with senior management and propose next steps and
solutions, document lessons learned
Child Protection
Policy Responsibilities (mandatory for all staff)
Policy Responsibilities (mandatory for all staff)
- Adhere to the Child Protection Policy, Code of Conduct and reporting
any CPP issues. - Responsible for the implementation of the CPP standards as they
apply to area of responsibility plus the development of actions to address
identified gaps and monitoring their effectiveness. - Ensure that all Plan International partners, visitors and associates
in his/her area of responsibility are provided with, are made aware off
and have signed and returned a copy of the child protection policy. Inform
the partners, visitors and associates that they must comply with the
policy in all contacts and communications with children during their
visit. - Ensures that Plan International’s global policies for Child
Protection (CPP) and Gender Equality and Inclusion (GEI) are fully
embedded in accordance with the principles and requirements of the policy
including relevant Implementation Standards and Guidelines as applicable
to their area of responsibility. This includes, but is not limited to,
ensuring staff and associates are aware of and understand their
responsibilities under these policies and Plan International’s Code of Conduct
(CoC), their relevance to their area of work, and that concerns are
reported and managed in accordance with the appropriate procedures.
Sponsorship
Commitments Responsibilities: Ensure
the implementation of the Ni-Yetu Youth programmes is aligned with the
Sponsorship Commitments, ensuring that the interventions benefit as well
Sponsored Children.
Commitments Responsibilities: Ensure
the implementation of the Ni-Yetu Youth programmes is aligned with the
Sponsorship Commitments, ensuring that the interventions benefit as well
Sponsored Children.
Qualifications, Skills and Experience:
- The applicant for this placement must hold a Master’s degree in
Social Sciences, Public Health, or its equivalent, with professional
training on Adolescent Sexual Health programming. - Post graduate training in Project planning and Management.
- At least 5 years managerial or technical advisory experience in the
design, implementation and evaluation of SRHR programmes, including donor
compliance. - Knowledge of environment and current effective practices of SRHR,
GBV and Civil Society Strengthening in Uganda. - Excellent project management and team leadership skills
- Excellent coordination and organization skills. Able to work in a matrix
environment and keep track of multiple priorities and adhere to deadlines. - Demonstrated skills and experience in report writing, donor
compliance and budget management. - Identification and synthesis of best practices and lessons learned
directly linked to grant implementation, promote knowledge management,
document best practices and lessons learned from project implementation,
and facilitate dissemination in appropriate format to relevant
stakeholders. - Extended experience in implementing project through partners, with
skills in consortium management, capacity building, and civil society
strengthening. - Influencing and skills in working with advocacy networks at national
and district level. - Knowledge and dynamic in working with vulnerable young girls and
boys. - Promotes high performance among project staff and provides vision
and direction. - Establishes effective partnerships with external organizations.
- Coaches project staff and leads others as well accepts to be led.
- Excellent communication (verbal and written) and interpersonal skills,
with ability to work with people from diverse cultures - Proven computer skills and knowledge of Microsoft software including
MS Word processing, Power point presentation, Excel spreadsheets, e-mail
and web based applications. - Good understanding of Gender Transformative programming.
- Communicate Effectively: Speak, listen and write in a clear,
thorough and timely manner using appropriate and effective communication
tools and techniques. Strong verbal communication skills, including
networking, negotiating ability and influencing others. - Creativity/Innovation: Develop new and unique ways to improve
operations of the organization and to create new opportunities. - Lead: Positively influence others to achieve results that are in the
best interest of the organization. - Make Decisions: Assess situations to determine the importance,
urgency and risks, and make clear decisions which are timely and in the
best interests of the organization. - Organize: Set priorities, develop a work schedule, monitor progress
towards goals, and track details/data/information/activities. - Plan: Determine strategies to move the organization forward, set
goals, create and implement actions plans, and evaluate the process and
results. - Solve Problems: Assess problem situations to identify causes, gather
and process relevant information, generate possible solutions, and make
recommendations and/or resolve the problem. - Excellent interpersonal skills and the ability to work with people
from diverse cultures, ability to lead and motivate people to work in
teams - Good understanding and ability to use participatory approaches for
involvement of stakeholders and creating program ownership. - Excellent skills of working with children, facilitating child
participation and gender equality.
How to Apply:
All suitably
qualified candidates should send their letters of application, together with
updated CVs, contact telephone numbers, copies of relevant certificates, names
and contact details of three references plus salary history and send to:
qualified candidates should send their letters of application, together with
updated CVs, contact telephone numbers, copies of relevant certificates, names
and contact details of three references plus salary history and send to:
The Country Human
Resources and Organizational Development Manager,
Resources and Organizational Development Manager,
Plan Uganda
Email to: [email protected]
Deadline: 3rd September 2018
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