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Project Finance Officer NGO Job Careers – CBM
Job Title: Project Finance Officer
Organisation: CBM
Duty Station: Kampala,
Uganda
Uganda
About US:
CBM is an
international Christian development organisation, committed to improving the
quality of life of people with disabilities in the poorest communities of the
world. Based on its Christian values and over 100 years of professional
expertise, CBM addresses poverty as a cause and a consequence of disability,
and works in partnership to create an inclusive society for all.
international Christian development organisation, committed to improving the
quality of life of people with disabilities in the poorest communities of the
world. Based on its Christian values and over 100 years of professional
expertise, CBM addresses poverty as a cause and a consequence of disability,
and works in partnership to create an inclusive society for all.
Key Duties and Responsibilities:
Providing timely
project budget implementation feedback to support in the monitoring of programs
through:
project budget implementation feedback to support in the monitoring of programs
through:
·
Preparing
financial documents and critically analyzing partners’ financial and narrative
monitoring reports for compliance against approve budgets;
Preparing
financial documents and critically analyzing partners’ financial and narrative
monitoring reports for compliance against approve budgets;
·
Documenting
the key highlights noted in the financial monitoring reports and reporting on
the progress of the implementation of recommendations by CBM, project auditors
and other stakeholders through regular follow ups.
Documenting
the key highlights noted in the financial monitoring reports and reporting on
the progress of the implementation of recommendations by CBM, project auditors
and other stakeholders through regular follow ups.
·
Review
periodical program fund reconciliation statements and financial reports
(including Project Progress Reports) from the implementing partners to ensure
completeness and accuracy of financial reports.
Review
periodical program fund reconciliation statements and financial reports
(including Project Progress Reports) from the implementing partners to ensure
completeness and accuracy of financial reports.
·
Actively
contribute to the development of Terms of Reference for project audits and
ensure that CBMs accountability requirements are incorporated in the Terms of
Reference.
Actively
contribute to the development of Terms of Reference for project audits and
ensure that CBMs accountability requirements are incorporated in the Terms of
Reference.
·
Assist
in partners’ financial training needs, contributing to training materials and
resources, organizing and facilitating partners’ finance workshops take
responsibility for following up on participants’ action plans.
Assist
in partners’ financial training needs, contributing to training materials and
resources, organizing and facilitating partners’ finance workshops take
responsibility for following up on participants’ action plans.
·
Contribute
to the development of Terms of References for project monitoring visits by the
Country Office Team ensuring that partners’ outstanding budget implementation
queries are addressed by the visiting team.
Contribute
to the development of Terms of References for project monitoring visits by the
Country Office Team ensuring that partners’ outstanding budget implementation
queries are addressed by the visiting team.
·
To
provide support as required, to the Country Finance Manager in the annual
budget process.
To
provide support as required, to the Country Finance Manager in the annual
budget process.
·
Uploading
of approved financial and narrative project monitoring reports in Navision and
SharePoint.
Uploading
of approved financial and narrative project monitoring reports in Navision and
SharePoint.
At Project
inception
inception
·
Support
project set-up and planning; development of work plans in consultations with
consortium’s partners
Support
project set-up and planning; development of work plans in consultations with
consortium’s partners
·
Ensure
that the partner(s)’ new project staff are properly oriented or trained for
clear and comprehensive understanding of the project
Ensure
that the partner(s)’ new project staff are properly oriented or trained for
clear and comprehensive understanding of the project
·
Facilitate
grant kick-off, quarterly review and close-out meeting to monitor progress and
ensure donor compliance through out
Facilitate
grant kick-off, quarterly review and close-out meeting to monitor progress and
ensure donor compliance through out
·
Prepare
and submit quarterly project review to the project Steering Committee
Prepare
and submit quarterly project review to the project Steering Committee
·
Provide
the partner with comprehensive understanding of CBM reporting systems for both
programme and finance. Emphasis should be given to accountability.
Provide
the partner with comprehensive understanding of CBM reporting systems for both
programme and finance. Emphasis should be given to accountability.
In Project
Implementation
Implementation
·
Develop
scheduled communication (verbal and written) with partners regarding the status
of implementation of project activities and act accordingly to help and
facilitate the resolution of all problems as they may occur. All communications
that are important should be documented in writing for reference.
Develop
scheduled communication (verbal and written) with partners regarding the status
of implementation of project activities and act accordingly to help and
facilitate the resolution of all problems as they may occur. All communications
that are important should be documented in writing for reference.
·
Conduct
regular monitoring visits as per CBM’s standards;
Conduct
regular monitoring visits as per CBM’s standards;
·
Conduct
quarterly expenditure verifications with all consortium’s partners; Document
the findings in writing and formulate recommendations for improvement so as to
achieve full auditability of project’s financial documents.
Conduct
quarterly expenditure verifications with all consortium’s partners; Document
the findings in writing and formulate recommendations for improvement so as to
achieve full auditability of project’s financial documents.
·
Follow
up the budget application process as well as the partners’ requests of funds.
Follow
up the budget application process as well as the partners’ requests of funds.
·
Provide
constructive and quality feedback to partners if and when necessary.
Provide
constructive and quality feedback to partners if and when necessary.
·
Conduct
quarterly monitoring visits to check on issues related to appropriateness of
activities and approaches used by partners, such as those affecting
sustainability, child safeguarding, gender issues etc.
Conduct
quarterly monitoring visits to check on issues related to appropriateness of
activities and approaches used by partners, such as those affecting
sustainability, child safeguarding, gender issues etc.
·
Facilitate
the baseline survey, needs assessment and conduct consultative meeting with the
project stakeholders
Facilitate
the baseline survey, needs assessment and conduct consultative meeting with the
project stakeholders
·
Act as a
key liaison with stakeholders and relevant local Government departments in the
project catchment area.
Act as a
key liaison with stakeholders and relevant local Government departments in the
project catchment area.
Documentation
·
Manage
external reporting and support with the consolidation of the consortium’s
partners’ reporting; ensure high-quality, well-written and timely reports meeting
donor and CBM requirements;
Manage
external reporting and support with the consolidation of the consortium’s
partners’ reporting; ensure high-quality, well-written and timely reports meeting
donor and CBM requirements;
·
Record
all results and analysis of project monitoring results/data that are stored at
the project level by partners, with important/ strategic findings (lessons
learned, best practices, evidence base) also stored at CBM office.
Record
all results and analysis of project monitoring results/data that are stored at
the project level by partners, with important/ strategic findings (lessons
learned, best practices, evidence base) also stored at CBM office.
·
Ensure
data collected are filed properly and easily accessible for use in project
evaluations and/or in national level advocacy as well as alliance-building
Ensure
data collected are filed properly and easily accessible for use in project
evaluations and/or in national level advocacy as well as alliance-building
·
Regularly
check and review project documentation by partners
Regularly
check and review project documentation by partners
·
Collect,
document and report on significant Stories of Change as well as other
interesting PR and Fund Raising material in full compliance with CBM
organisational policies as well as any existing donors’ policy
Collect,
document and report on significant Stories of Change as well as other
interesting PR and Fund Raising material in full compliance with CBM
organisational policies as well as any existing donors’ policy
Quality Management
·
Ensure
that processes and procedures organisationally and at individual project staff
level always meet CBM minimum standards as well as the project requirements
Ensure
that processes and procedures organisationally and at individual project staff
level always meet CBM minimum standards as well as the project requirements
·
Ensure
that principles and practice of disability inclusive development are woven
through the design and implementation of the projects
Ensure
that principles and practice of disability inclusive development are woven
through the design and implementation of the projects
·
Develop/strengthen
the capacity of Partners in various programme themes to promote CBMs programme
approach and standards in child safeguarding, gender, disability and
development, Monitoring and Evaluation etc.
Develop/strengthen
the capacity of Partners in various programme themes to promote CBMs programme
approach and standards in child safeguarding, gender, disability and
development, Monitoring and Evaluation etc.
·
Develop
contacts with as many as possible relevant external parties to develop network
and alliances
Develop
contacts with as many as possible relevant external parties to develop network
and alliances
·
Support partners
to plan and organise workshops/seminars exposing projects’ successes and
positive results that are supported by evidence, inviting relevant district,
provincial and national levels government offices and other players
Support partners
to plan and organise workshops/seminars exposing projects’ successes and
positive results that are supported by evidence, inviting relevant district,
provincial and national levels government offices and other players
·
Conduct
scheduled evaluations and share results accordingly for advocacy purposes.
Conduct
scheduled evaluations and share results accordingly for advocacy purposes.
·
Ensure
project staff are provided with the necessary guidance and supervision as to
what they should do related to the implementation of projects by the partners,
including consortium partners’ capacity building through
Ensure
project staff are provided with the necessary guidance and supervision as to
what they should do related to the implementation of projects by the partners,
including consortium partners’ capacity building through
·
Regular
coaching and mentoring
Regular
coaching and mentoring
·
Annual
performance feedback
Annual
performance feedback
·
Development
of capacity development needs
Development
of capacity development needs
·
Receiving
and Reporting Child Safeguarding Concerns and Complaints. When necessary, escalating
issues in compliance with CBM policies and procedures
Receiving
and Reporting Child Safeguarding Concerns and Complaints. When necessary, escalating
issues in compliance with CBM policies and procedures
Qualifications, Skills and Experience:
·
The CBM
Project Finance Officer must hold a relevant academic degree or further
qualification in International development, sociology, etc.,
The CBM
Project Finance Officer must hold a relevant academic degree or further
qualification in International development, sociology, etc.,
·
Proven
professional experience in project management and grant management, including
managing donor funds, budgeting as well as reporting.
Proven
professional experience in project management and grant management, including
managing donor funds, budgeting as well as reporting.
·
Proven
professional experience in project design, monitoring, review and evaluation
and the application of this information to programme quality improvements.
Proven
professional experience in project design, monitoring, review and evaluation
and the application of this information to programme quality improvements.
·
Experience
in organisational capacity development and in strengthening of quality and
effectiveness of internal systems
Experience
in organisational capacity development and in strengthening of quality and
effectiveness of internal systems
·
Excellent
interpersonal skills and diplomacy, with the ability to develop and maintain
strong cross-cultural professional relationships
Excellent
interpersonal skills and diplomacy, with the ability to develop and maintain
strong cross-cultural professional relationships
·
Experience
working with people with disabilities and the disability inclusive development
sector a considerable advantage.
Experience
working with people with disabilities and the disability inclusive development
sector a considerable advantage.
·
Excellent
personal and public communication and negotiation skills with all types and
levels of stakeholders
Excellent
personal and public communication and negotiation skills with all types and
levels of stakeholders
·
Good
training facilitation skills both on individual and group basis
Good
training facilitation skills both on individual and group basis
·
Ability
to take the initiative, multi-task, prioritize work and meet deadlines
Ability
to take the initiative, multi-task, prioritize work and meet deadlines
·
Proven
good organisational and coordination skills as well as a high level of autonomy
and flexibility
Proven
good organisational and coordination skills as well as a high level of autonomy
and flexibility
NB:
CBM encourages Ugandan nationals who meet the qualifications to apply
CBM encourages Ugandan nationals who meet the qualifications to apply
How to Apply:
All suitably
qualified and interested candidates are invited to submit via e-mail, a
meaningful letter of motivation, stating why he/she wishes to work for CBM, CV,
three professional references and salary expectations to
Recruit.Nairobi@cbm.org
qualified and interested candidates are invited to submit via e-mail, a
meaningful letter of motivation, stating why he/she wishes to work for CBM, CV,
three professional references and salary expectations to
Recruit.Nairobi@cbm.org
Deadline: 8th August 2018 by 5 pm
NB: CBM
encourages persons with disabilities who qualify to apply for this position. Only
short-listed candidates will be contacted.
encourages persons with disabilities who qualify to apply for this position. Only
short-listed candidates will be contacted.
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find us on our facebook page https://www.facebook.com/UgandanJobline