Personal Assistant to the Chairman / Managing Director Job Placement – FIG Consult Limited (Pharmaceutical Importer and Distributor)

Organization: FIG
Consult Limited (Pharmaceutical Importer and Distributor)
Duty Station:  Kampala, Uganda
About US:
FIG Consult Limited
is recruiting for a Pharmaceutical Importer and Distributing Company.
Job Summary:  The Personal Assistant  works closely   with  the  Chairman/MD
to help ensure  the efficient   administration
and  day-to-day operations of the  Chairman/MD’s   office   and  support the
completion of selected   tasks  and  specially delegated assignments.
She will serve as a liaison and focal person in support of the Senior
Management Team and Advisory Board.
Key Duties and Responsibilities: 
  • Maintain the Chairman/MD’s calendar and
    schedule Meetings as required by the Chairman/MD.
  • Manage Office correspondence with
    individuals and Agencies on behalf of the Chairman/MD.
  • Research, prioritize and
    follow   up on incoming   issues
    and  concerns addressed to
    the  Chairman/MD   and
    propose   appropriate    courses   of
    action,   referral,   or
    response   where   appropriate.
  • Work in close consultation with
    the  Chairman/MD,   update
    delegated     tasks  with relevant   Departments    and  Units  to
    ensure   progress   to deadlines    and
    that  completed
    documents    are  delivered   accurately.   
  • Arrange and handle detailed travel plans
    with all the related documentation. (Including Reservations and
    Itineraries)
  • Convene and or Co-ordinate requests for
    relevant meetings inside and outside Goodman International LTD and support
    in the planning and preparation of such meetings on behalf of the
    Chairman/MD.
  • Handle incoming and outgoing
    communication with great tact, discretion and judgement.
  • Work closely with departmental
    Heads   to coordinate   Chairman/MD’s outreach activities
    thus organise materials for  presentations to external stakeholders     and  maintain   close  liaison   with  the  all
    related departments.
  • Maintain an appropriate and effective
    filing system both in soft and hardcopy formats for the Top Office.
  • Perform general Secretarial duties
    including but not limited to typing, photocopying, filing, mailing,
    updating the Directory.
  • Perform any other duties assigned.


Qualifications, Skills and Experience: 
  • The applicant should preferably hold a
    Bachelor’s Degree in Public Relations, Office and Information Management
    or International Business.
  • A minimum of three years of proven
    experience in a similar or related position
  • Computer literate with a good command of
    English both spoken and written.
  • Strong communication skills
  • Ability to execute Administrative
    Processes and Transactions with minimum supervision
  • Ability to perform work of confidential
    nature and handle large volumes of work
  • Ability to maintain calm and composure
    even under pressure
  • Focused on results and responds
    positively to feedback
  • Good organizational and multi-tasking
    skills
  • Excellent knowledge of MS Office
    Applications.
  • Age: Below 32 years
How to Apply:
All suitably
qualified candidates are encouraged to send their applications to ugandanjobline@gmail.com with the subject line indicated as “Personal Assistant” and attach
the following; a cover letter, updated CV, copy of your Passport size photo and
copy of your National ID.
Address to:
The Chief Executive
Officer,
FIG Consult Limited,
P.O. Box1247, Kampala
– Uganda
Deadline: 16th August 2018
Note: Only shortlisted candidates will be contacted. In case you are not
contacted within 1 week after application deadline, please consider your
application unsuccessful.
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latest jobs, please visit http://www.theugandanjobline.com or
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