Job Title: Internal Control Officer
Organisation: Adventist
Development and Relief Agency (ADRA) Uganda
Development and Relief Agency (ADRA) Uganda
Duty Station: Kampala,
Uganda
Uganda
Reports to: Board
of Directors
of Directors
About US:
The Adventist
Development and Relief Agency (ADRA) is a humanitarian non-governmental
organization of the Seventh-day Adventist Church that demonstrates God’s love
and compassion. The organization works with people in poverty and distress to
create just and positive change through empowering partnerships and responsible
action. Currently the organization implements relief and development projects
in West Nile, Acholi, Karamoja and South-Western Uganda. ADRA wishes to recruit
a highly qualified, experienced and energetic Ugandan national, to occupy the
vacant position of Internal Auditor/Controller.
Development and Relief Agency (ADRA) is a humanitarian non-governmental
organization of the Seventh-day Adventist Church that demonstrates God’s love
and compassion. The organization works with people in poverty and distress to
create just and positive change through empowering partnerships and responsible
action. Currently the organization implements relief and development projects
in West Nile, Acholi, Karamoja and South-Western Uganda. ADRA wishes to recruit
a highly qualified, experienced and energetic Ugandan national, to occupy the
vacant position of Internal Auditor/Controller.
Job Summary: The Internal Control Officer will be responsible
for assuring achievement of ADRA’s objectives in operational effectiveness and
efficiency, reliable financial reporting, and compliance with laws, regulations
and policies. This includes regular auditing of ADRA Uganda’s programmes,
operations and partners to ensure compliance with ADRA and donor rules and
regulations. The audits will assess whether ADRA’s systems of internal controls
are adequate and identify improvements where necessary across all departments,
including programmes, finance, logistics, procurement, HR and IT. Although
reporting directly to the Board of Directors, the Internal Control Officer will
be expected to report administratively to the Country Director.
for assuring achievement of ADRA’s objectives in operational effectiveness and
efficiency, reliable financial reporting, and compliance with laws, regulations
and policies. This includes regular auditing of ADRA Uganda’s programmes,
operations and partners to ensure compliance with ADRA and donor rules and
regulations. The audits will assess whether ADRA’s systems of internal controls
are adequate and identify improvements where necessary across all departments,
including programmes, finance, logistics, procurement, HR and IT. Although
reporting directly to the Board of Directors, the Internal Control Officer will
be expected to report administratively to the Country Director.
Key Duties and Responsibilities:
Policies and
Procedures:
Procedures:
- To stay informed and ensure adherence to the standard of ADRA
procedures and policies in relation to Logistics, Procurement, Finance, HR
and Programmes: - Human Resource Policy Logistics & Procurement Policies,
Procedures & Authorization Levels Finance Policies National Emergency
Management Plan Safety and Security Policy Advocacy Policy Partnership
ADRA’s proposal / interim / final report checklists - Have an understanding and awareness of ADRA’s MEAL processes and
guidelines, and how they contribute to the internal control environment.
Fraud,
Anti-corruption and Whistleblowing: To familiarize oneself with the fraud, anticorruption and whistleblowing
policies and help implement these policies to staff
Anti-corruption and Whistleblowing: To familiarize oneself with the fraud, anticorruption and whistleblowing
policies and help implement these policies to staff
Donor Compliance: To familiarize oneself with and ensure
adherence to donor rules and regulations in relation to Logistics, Procurement,
Finance, HR and Programmes as set out in grant agreements and through ADRA
donor guidelines and training materials (as and when required based on assigned
donors)
adherence to donor rules and regulations in relation to Logistics, Procurement,
Finance, HR and Programmes as set out in grant agreements and through ADRA
donor guidelines and training materials (as and when required based on assigned
donors)
Planning: To prepare, agree and coordinate periodic
internal audit plans & donor compliance reviews, based on risk assessment.
The plans should be reviewed and reassessed at least 6 monthly, in consultation
with senior management and Board of Directors
internal audit plans & donor compliance reviews, based on risk assessment.
The plans should be reviewed and reassessed at least 6 monthly, in consultation
with senior management and Board of Directors
Internal Controls: To walkthrough and test ADRA Uganda’s
systems and controls, assessing whether they are operating as per policies,
procedures and donor regulations (as noted above), with emphasis on risk
management, finance, cash handling, trainings, logistics, procurement, stores,
fleet management, HR, security and distributions. This should include following
transactions through the supply chain and to beneficiaries or recipients, and
adhoc visits to trainings etc.
systems and controls, assessing whether they are operating as per policies,
procedures and donor regulations (as noted above), with emphasis on risk
management, finance, cash handling, trainings, logistics, procurement, stores,
fleet management, HR, security and distributions. This should include following
transactions through the supply chain and to beneficiaries or recipients, and
adhoc visits to trainings etc.
Internal Audit: To conduct regular internal audits at Country
Office, field offices (locations) and Implementing Partners based on the agreed
Internal Audit plans, with particular emphasis on transaction testing, cash
management, float transaction testing, program trainings, asset management,
stock keeping, vehicle operations, personnel management, beneficiary
distributions and records, and general donor compliance
Office, field offices (locations) and Implementing Partners based on the agreed
Internal Audit plans, with particular emphasis on transaction testing, cash
management, float transaction testing, program trainings, asset management,
stock keeping, vehicle operations, personnel management, beneficiary
distributions and records, and general donor compliance
General IA
Reporting: To produce internal
audit reports for presentation to the Board of Directors with findings and
issues identified during the audit, give appropriate recommendation and
actions, providing advice and suggestions on improvements to ADRA Uganda
systems and procedures where appropriate.
Reporting: To produce internal
audit reports for presentation to the Board of Directors with findings and
issues identified during the audit, give appropriate recommendation and
actions, providing advice and suggestions on improvements to ADRA Uganda
systems and procedures where appropriate.
The Internal
Auditor/Controller will also liaise with external auditors to maintain an up to
date issues log from their own audits and will follow up on all outstanding
issues until they are closed
Auditor/Controller will also liaise with external auditors to maintain an up to
date issues log from their own audits and will follow up on all outstanding
issues until they are closed
Monthly Reporting: To produce a monthly IA status report in the
agreed standard format, for presentation/update to the Board of Directors. Reports should be sent to the Country
Director within the first 5 working days of each month Feedback: To provide regular feedback and updates to the
Country Director on the consolidated issues lists
agreed standard format, for presentation/update to the Board of Directors. Reports should be sent to the Country
Director within the first 5 working days of each month Feedback: To provide regular feedback and updates to the
Country Director on the consolidated issues lists
Risk Management: To independently assess risk management in
ADRA Uganda to ensure that risk management processes are effectively embedded
throughout the organization
ADRA Uganda to ensure that risk management processes are effectively embedded
throughout the organization
Secondary Duties
Investigations: To conduct any
ad-hoc internal audit, compliance and financial investigation assignments as
requested by the CD and/or Board
Investigations: To conduct any
ad-hoc internal audit, compliance and financial investigation assignments as
requested by the CD and/or Board
Others: To perform other audit / compliance-oriented
tasks as requested by AdCom and/or Board of Directors from time to time
tasks as requested by AdCom and/or Board of Directors from time to time
Qualifications, Skills and Experience:
- The ideal candidate for the ADRA Uganda Internal Controller job
placement should be a university graduate with background in management,
administration, finance or related field. A qualified accountant (CPA or
ACCA) - Membership with the Institute of Internal Auditors is added
advantage - Three years of audit experience in an NGO environment
- Must have the risk-based auditing knowledge and experience
- Excellent communication skills in English both verbally and in
writing - Excellent computer skills in Office 365 software and accounting
packages - Ability to learn new systems and IT software quickly and effectively
- Organized and flexible, ability to respond to changing priorities
- Ability to work independently on own initiative, assess risk and
make plans accordingly - Willingness to travel to field sites on a regular basis
- Attention to detail
- Excellent interpersonal skills while interacting with colleagues and
partners - Previous NGO experience and knowledge of donors is an advantage
- Evidence of experience in compiling and conducting training
workshops is also an advantage.
How to Apply:
All suitably
qualified and interested candidates should submit their applications online at
the link below
qualified and interested candidates should submit their applications online at
the link below
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