The Ugandan Jobline

• Ensuring that GIZ follows a strategic sourcing approach.
• Ensuring that all procurement processes are performed according to
  the rules and regulations of GIZ through an efficient execution of all
  administrative processes concerning procurement and logistics.
• Service orientation towards projects, HQ, expatriates, visitors etc.
  Ensuring that response times are met.
• implementation and dissemination of new policies, guidelines rules
  and regulations and any relevant communication from GIZ or external bodies
  concerning the department.
• Management of auxiliary and administrative stall of the Department.
• Close coordination of activities with the Director Finance and
  Administration.
• Quality control of the work results including documentation under
  the responsibility of the Department
• Ensuring that access to information is based on the need to know
  Principle

• Supervises auxiliary and administrative personnel according to GIZ
  policies and principles
• Carries out annual Performance Assessment for the personnel
  reporting to him/her
• Quality control of procurement activities
• Quality control of contracting activities
• Ensuring that clear and up to date procedures and job descriptions
  are existing and followed in the daily activities
• Sets response limes and ensures that they are adhered to

• Continuous process improvement beyond the boundaries of own
  department
• Orientation / Communication on new rules and regulations and their
  effect on the organization

• Continually revises and improves office service procedures for the department
• Good cooperation with other department heads

• Undertakes further job training related to his/her position and
  duties
• Keeps abreast of new regulations (internally and externally)
• Maintains contact with internal and external key contacts
• Performs any other duties and tasks at the request of Management

• Is responsible for the management of personnel and finances of the
  entrusted area of activity in the context of leadership and management
  he/she is responsible for the personnel management of his/her employee
• This includes evaluating subordinates, extension of contract, and
  personnel development plans / career planning in close coordination with
  the Director Finance and Administration
• Gives professional advice and guidance to personnel he/she is
  responsible for and motivates her/his team
• Ensures clear communication on responsibilities of the department to
  stakeholders

• The GIZ Head of Procurement and Contracts must hold a Master’s
  degree in Business Administration or Procurement and Supply Chain
  Management, PLUS a formal professional certificate/diploma in procurement
  or similar field.
• Five years of professional working experience in a similar position
  with people management responsibility
• Excellent command of MS-Office
• Good working knowledge of modern IT systems
• Fluent in written and spoken English and other language skills
  required by the country of assignment. Preferably fluent in written and
  spoken German.
• Supervisory experience of a team of at least 5 staff members.
• Experience with an international working environment, is capable of
  working within an inter-cultural environment
• Excellent office administration and organizational skills and is
  self-organized
• High standards of confidentiality and loyalty

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