Fresher UN Certificate Jobs – Procurement and Logistics Assistant – International Organization for Migration (IOM)

Job Title:        Procurement
and Logistics Assistant
Organization: International
Organization for Migration (IOM)
Duty Station: Kampala,
Reports to: Resource
Management Officer
Ref: SVN:
About US:
Established in 1951,
International Organization for Migration (IOM) is the leading
inter-governmental organization in the field of migration and works closely
with governmental, intergovernmental and non-governmental partners. IOM is
dedicated to promoting humane and orderly migration for the benefit of all. It
does so by providing services and advice to governments and migrants.
Key Duties and Responsibilities: 
  • Receive/crosscheck all goods purchased for IOM and raise the Goods
    Received Note (GRN) against Purchase Order as evidence that goods have
    been delivered. All the GRN shall be crosschecked and approved by
    Procurement and Logistics Officer before the items are transferred to
  • After verification, process posting in PRISM system using MM module
    and Make sure the delivery is within tolerance limit. Coordinate any
    discrepancy with procurement and Suppliers.
  • Conduct first review of vendor invoices to ensure compliance with
    the order and goods received.
  • Maintain all IOM stocks with the highest degree of care, integrity,
    and honesty and in the most transparent manner. Provide support in the
    implementation of appropriate measures to safe guard Inventory in line
    with IOM established procedures.
  • Liaise with all users for the items received from suppliers to
    ensure that the right items have been delivered. Ensure goods/services
    received are of the right quality and that the quantity as described on
    the Purchase Order.
  • Update Bin Cards on daily basis and generate stock report on weekly
    basis for review by Procurement Officer. Keep updated records on stock
    cards, and/or computer inventory lists)
  • Handle all users requests and issue out as per the agreed issuing
    schedule and procedures and using the appropriate documentation.
  • Maintain efficient filing system for all documents, reports and
    procurement records and make sure it is updated regularly.
  • Maintain, record and update Movement of Assets Forms e.g. laptops,
    projectors, computers, cameras etc and ensure appropriate records
    regarding asset acquisition, assignment, tracking, donation disposal and
    retirement: ensure assets are located accordingly and used in the projects
    best interest.
  • Support the Procurement and Logistics officer in ensuring that all
    IOM assets in Uganda are insured at all times through a reputable
    insurance company under the best terms and conditions. Follow up on any
    claims that may arise
  • Maintain, record and update all Waybills issued for
    supplies/equipment transferred outside the IOM office and follow up on
    return of the waybill by the receiver.
  • Provide administrative support for all procurement and logistics
    related issues for the mission; like assisting in preparing the paper work
    and tracking signatures from required signatories.
  • Perform any other duty that may be assigned

Qualifications, Skills and Experience:
  • The ideal candidate for the International Organization for Migration
    IOM Procurement and Logistics Assistant job opportunity should hold a High
    School Degree/ Certificate with three years of relevant experience or
    Bachelor’s degree with one year of relevant experience from an accredited
    academic institution in Business Administration, Materials Management or
    Store keeping
  • Three years (One year for Bachelor’s degree or higher) of relevant
    professional experience material management.
  • Two years of experience with international organization on stores
    and warehousing.
  • Knowledge on supply chain for an ideal organization
How to Apply:
All suitably
qualified and interested candidates should send their updated resumes with
three references electronically to The subject of your
email should be the Reference Number and Position Title i.e. “VN: 12/08/018
Procurement and Logistics.” Please ensure that send your attachments as ONE
DOCUMENT in PDF. The title of your attachment should be your full name.
NB: Since
the system is automated, if you do not follow the above mentioned instruction
your application may be missed by the system.
Deadline: 23rd August 2018
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