Fresher Embassy Administration Jobs – Project Assistant – British High Commission (BHC)

Job
Title:          Project Assistant
Organization: British
High Commission (BHC)
Duty Station: Kampala,
Uganda
Starting Monthly Salary: UGX 3,095,816
About US:
The British High
Commission is the diplomatic liaison office that aims to develop and maintain
close bilateral relations with Uganda, in accordance with British government
policies. The British High Commission is responsible for the political
relationship between the UK and Uganda, and we provide advice and guidance on
political and governance issues. BHC provides assistance and documentary
services to British nationals in Uganda. The UK Trade and Investment Section
provides assistance to both British and Ugandan businesses.
Job Summary:  The Project Assistant will provide
administrative support to the Political team on projects.
Key Duties and Responsibilities: 
  • Tasked with monitoring and reporting on project activities (includes
    some internal travel)
  • Updating project budget and making requisitions to accounts
  • Receive and answer initial enquires on projects both by email and
    phone
  • Manage the physical project files (filing, copying and recording
    emails)
  • Prepare documents for meetings (sending meeting requests by email,
    drafting document lists)
  • Chasing by phone and email – project reports, financial
    accountability and any other requested information
  • Sending invitations for political team, and chasing responses
  • Making meeting booking
  • Making transport bookings
  • Making visitor notification requests
  • Liaising with the accounts department regarding payments
  • Calendaring important project notifications
  • Any other administrative support (scanning, printing, telephone
    calls and emails as requested)
Key Performance Indicators:
  • Ensuring that the each project calendar is up to date
  • Ensuring that all project files are up to date
  • Ensuring that the project implementers are informed of all they are
    required to do and follow the order of activities as agreed.
  • Ensuring that the line manager and other members of the Political
    team are aware of any issues on projects or any calendared activities.
  • Ensuring that project team are not falling behind on deadlines                    


Qualifications, Skills and Experience:
  • The applicant for the British High Commission Project Assistant job
    placement must have previous project experience
  • Required competencies:  Seeing
    the Big Picture, Collaborating and Partnering, Delivering Value for Money,
    Delivering at Pace
  • Excel, Outlook, Windows, Good writing skills, good communication
    skills
How to Apply:
All suitably
qualified and interested candidates who wish to join the British High
Commission in the aforementioned capacity should apply by clicking on the link
below.
Deadline: 6th August 2018
For more of the
latest jobs, please visit http://www.theugandanjobline.com or
find us on our facebook page https://www.facebook.com/UgandanJobline

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