Finance and Administration Manager NGO Jobs – Danish Refugee Council (DRC)

Organisation: Danish
Refugee Council (DRC)
Duty Station: Kampala,
Uganda
Reports to:
Head of Support Services
About US:
The Danish Refugee
Council (DRC) is a private, independent, humanitarian organization working on
all aspects of the refugee cause in more than 36 countries throughout the
world. The aim of DRC is to protect refugees and internally displaced persons
(IDPs) against persecution and to promote durable solutions to the problems of
forced migration, on the basis of humanitarian principles and human rights. DRC
works in accordance with the UN Conventions on Refugees and the Code of Conduct
for the ICRC and NGOs in Disaster Relief.
Job Summary:  The Finance and Administration Manager main
objective is to provide efficient and effective financial and administrative
management according to DRC’s internal and donor procedures, as per the
Operations Handbook. The position will work under the NURI Rural Infrastructure
and Water Resource Management Interventions and be responsible for all aspects
of financial management and control, including effective financial reporting in
a timely, accurate, relevant and informative manner and will also manage the
project audit. She/he will be responsible for the general administrative duties
including HR, procurement and logistics.
Key Duties and Responsibilities: 
Accounting /
Finance
  • To maintain cashbooks as recommended and ensure timely submission.
  • Monitor systems for financial operations in all field offices in
    accordance with the Global DRC Operations Handbook and Local Finance
    Manual and donor regulations, including systems for cash flow management,
    budgeting, consolidation of accounting information, internal controls,
    financial reporting, financial record-keeping and compliance.
  • Maintain banking relations, plan and monitor country cash flow
    requirements to ensure the smooth implementation of DRC NURI project.
  • To monitor the petty cash handled by the finance staff.
  • Develop annual fiscal year budgets with the Area Managers and
    implement grant budgeting and forecasting systems with Area Managers.
  • Develop and maintain local office policies and procedures and
    provide training for all issues related to local financial matters.
  • Analyze compensation packages, taxation requirements and human
    resource policies for local staff to ensure that DRC has adequately
    planned for of local staff compensation and benefits.
  • Oversee management of insurance coverages for DRC staff and
    properly.
  • To ensure timely payment of salaries, and all suppliers/partners’
    invoices by finance.
  • To supervise the preparation of vouchers and related invoices.
  • To ensure cash counts cash are at least done once per week with the
    admin/finance officer, and at the end of each month before closing
    accounts.
  • To monitor cash flow and liquidity of the NURI project.
Reporting:
  • To prepare quality financial reports for HQ review and ensure timely
    submission to the donors.
  • To compile the accounting and financial data for the monthly report.
  • To prepare the monthly accounting report as required by the DRC
    Uganda, regional office and HQ.
  • To maintain a timely and proper organization of the accounting
    supporting documents into files according to DRC requirements.
  • To report on Support Services Key Performance Indicators.
Budget, Financial
Management and Control:
  • To ensure that financial and administrative related information is
    accurate and is well maintained. This includes an overall planning, budget
    and control of expenditures for shared operational costs, but also
    coordination of budgeting and expenditure related to programme
    implementation.
  • To prepare the cash transfer’s request for HQ whenever needed.
  • To update and share regularly the financial documents, allowing an
    accurate/timely/safe financial management of the programme.
  • Implement all relevant financial control tools within the country
    programme.
Management,
Monitoring & Capacity Building:
  • Supervise administration tasks in NURI project. This includes human
    resources, IT, procurement and logistics.
  • To train, support, supervise and monitor the finance staff ensuring
    that HQ/donor procurement guidelines are followed.
  • To organize the administrative work and distribute administrative
    tasks.
  • To report on administrative achievements to the Head of Support
    Services.
  • To supervise internal and external audits and implements corrective
    actions related to the DRC standards for operations.
  • Lead in training plan and training needs assessments as part of
    improving compliance with DRC standards. This includes on-the-job
    training, instructions and relevant follow up measures, as well as the
    design and conduct of more topic-bound training sessions.
  • Lead in systems development and roll out of systems already
    developed in close cooperation and coordination with DRC’s Regional office
    and headquarters. This includes tools for monitoring shared expenditures.
  • Act as the DRC Uganda Code of Conduct and accountability focal
    point.
Coordination:
  • To share and coordinate the administration and finance information
    with the Head of Support Services and other senior staff.
  • Where needed to attend the meetings organized internally as well as
    those arranged by relevant donors and NGOs on administration and finance.
  • Any other duties as agreed with the Head of Support Services.


Qualifications, Skills and Experience: 
  • The ideal candidate for the Danish Refugee Council (DRC) Finance and
    Administration Manager job placement should hold a Bachelor’s Degree in
    Financial, Accounting, Commerce – mandatory
  • Professional qualification ACCA, CPA or similar – mandatory
  • Post graduate degree is desirable
  • Eight years of relevant work experience in INGOs with a focus on
    financial management.
  • Five years relevant experience in a developing country.
  • Relevant work experience from Northern Uganda.
  • Proven ability in the implementation of large-scale programs.
  • Experience with cash transfer programs, particularly cash for work.
  • High integrity, pro-active, stable, robust character and a good
    team-player
  • Highly motivated, results-oriented, and with well-developed
    problem-solving skills.
  • Ability to cope with heavy workloads and to work under pressure to
    meet tight deadlines.
  • Excellent management, analytical and negotiation skills.
  • Proven commitment to accountability practices.
  • Proven ability to prioritize tasks, meet deadlines, and work with
    limited supervision
  • Strong information technology skills.
  • Experience working with an ERP system is desirable.
  • Languages: Excellent
    Communication skills in English required.         
How to Apply:
All suitably
qualified and interested candidates who wish to join the Danish Refugee Council
(DRC) are encouraged to apply online at the link below.
Deadline: 5th August 2018
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