The Ugandan Jobline

• Conduct conceptual reflections and elaborate middle and long-term
  archiving and document management procedures, including the update of
  NAOSU’s archival filing plan
• Provide guidance in managing and ensuring access to the documents
  and records (on paper and on modern supports) concerning the activities of
  the NAO Support Unit
• Maintain a master archive of all original signed contracts, payment
• documentation and the corresponding database Secure the material
  protection, conservation and disposition (retention or elimination) of
  documents, records and files (on paper and on modern supports) transferred
  to the Ministry central archives Provide access to documents and records
  in the Ministry’s central archive of all NAO sections, taking account of
  the relevant provisions concerning security and data protection
• Ensure the appraisal of documents, records and files with a view to
  their permanent disposal or retention and in accordance with existing
  regulations
• Implement document management rules correctly, with emphasis on
  creation of entities, folders, registration of incoming and outgoing mail
  and filing of all correspondence
• Ensure that physical and electronic NAO documents are filed in
• accordance with EDF rules regarding archiving
• Identify Bank Guarantees that have expired, inform the responsible
  colleagues in NAOSU and process guarantees for return to the beneficiaries
• Receive, register and archive files concerning original justifying
  NAO documents and making them available for quarterly reviews and audits
  as and when required.
• Periodic sharing of tips with NAOSU staff on how to maintain a
  clean, clear and orderly filing system
• Provide general secretarial support to NAOSU
• Effectively and efficiently assist NAOSU coordinating and handling
  issues related to tenders, commitments, projects and initiation of
  payments
• Provide support to the various Call for proposals Evaluation
  Committees
• Perform any other duties assigned to him/her

• The applicant should preferably hold a University Degree in Records
  and Archives Management or equivalent
• An additional professional qualification in Secretarial studies,
  Computer Science, etc will be an added advantage
• A minimum of five (5) years of relevant professional experience in a
  Central Local Government Department or Agency, international/regional
  organization, donor agency, project, private sector, NGO etc.
• Previous experience in handling internationally recognized document
  management systems
• He/She should be conversant with Government processes
• Previous experience on donor funded projects (EDF) will be a
  distinct advantage.
• Good computing and excellent English language skills are a
  pre-requisite.

• An Application letter (signed and dated)
• An updated CV (max. 3 pages), duly signed and dated
• Copies of relevant academic qualifications

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