Job Title: Administrative
Officer
Officer
Organisation: Days
for Girls
for Girls
Duty Station:
Kampala, Uganda
Kampala, Uganda
Reports to: Country
Director
Director
Salary: UGX 1,500,000/=
NET
NET
Contract Duration: One Year, Renewable
Start Date: September
2018
2018
About US:
Days for Girls is a
registered non-governmental organization that is committed to empowering women
and communities by promoting access to menstrual health management options and
reproductive health knowledge. The organization utilizes a multipronged approach
to achieve its mission. In Uganda, Days for Girls focuses on embedding
solutions to challenges created by lack of menstrual health management
materials and reproductive health knowledge by partnering with local grassroots
organizations and conducting comprehensive training and mentoring programs.
Trainings offered include menstrual hygiene & reproductive health education
programs, the production and sale of washable menstrual hygiene kits, and
enterprise development for women. Days for Girls International is located in
the United States, and Days for Girls Uganda is based in Kampala.
registered non-governmental organization that is committed to empowering women
and communities by promoting access to menstrual health management options and
reproductive health knowledge. The organization utilizes a multipronged approach
to achieve its mission. In Uganda, Days for Girls focuses on embedding
solutions to challenges created by lack of menstrual health management
materials and reproductive health knowledge by partnering with local grassroots
organizations and conducting comprehensive training and mentoring programs.
Trainings offered include menstrual hygiene & reproductive health education
programs, the production and sale of washable menstrual hygiene kits, and
enterprise development for women. Days for Girls International is located in
the United States, and Days for Girls Uganda is based in Kampala.
Job Summary: The
Administrative Officer position offers a unique opportunity to join the
leadership team of our Uganda staff and help take the impact of Days for Girls
to the next level. The Administrative Officer is responsible for overseeing all
the finances of Days for Girls and works closely with the Country Director on
financial planning for programs and operations. The Administrative Officer also
plays a lead role in establishing and maintaining relationships with key supply
partners, and tracking of sales & distributions with key customers of our
menstrual hygiene products. The Administrative Officer will help to prove the
impact of our enterprise model through the development of a strong value chain
that helps us meet our triple bottom line: people, place, and profits. The
ideal candidate will have experience managing an organizational or company
budget, along with knowledge of supply chain and procurement logistics. The
candidate should be detail oriented and business minded, while also maintaining
a deep commitment to social justice and public health. Candidates must be able
to prioritize tasks, and work well as part of a small, multicultural team.
Administrative Officer position offers a unique opportunity to join the
leadership team of our Uganda staff and help take the impact of Days for Girls
to the next level. The Administrative Officer is responsible for overseeing all
the finances of Days for Girls and works closely with the Country Director on
financial planning for programs and operations. The Administrative Officer also
plays a lead role in establishing and maintaining relationships with key supply
partners, and tracking of sales & distributions with key customers of our
menstrual hygiene products. The Administrative Officer will help to prove the
impact of our enterprise model through the development of a strong value chain
that helps us meet our triple bottom line: people, place, and profits. The
ideal candidate will have experience managing an organizational or company
budget, along with knowledge of supply chain and procurement logistics. The
candidate should be detail oriented and business minded, while also maintaining
a deep commitment to social justice and public health. Candidates must be able
to prioritize tasks, and work well as part of a small, multicultural team.
Key Duties and Responsibilities:
HR/Office
Administration
Administration
·
Plan and
facilitating HR activities in the team: contract, recruitment, employee
relation and ensuring developing job descriptions for current/new positions,
assisting the progress of lob planning and performance management
Plan and
facilitating HR activities in the team: contract, recruitment, employee
relation and ensuring developing job descriptions for current/new positions,
assisting the progress of lob planning and performance management
·
Promote
the HR function through induction
Promote
the HR function through induction
·
Open and
maintain employees’ files, grant leaves and permission to staff
Open and
maintain employees’ files, grant leaves and permission to staff
·
Monitor
staff performance and attendance, recommend and execute annual staff
development plans.
Monitor
staff performance and attendance, recommend and execute annual staff
development plans.
·
Recommend
and execute policies, procedures, rules, regulations for employees in
compliance with Ugandan Labor Laws and other related instruments,
Recommend
and execute policies, procedures, rules, regulations for employees in
compliance with Ugandan Labor Laws and other related instruments,
·
Review
and update all human resources policies to meet the organizations needs
Review
and update all human resources policies to meet the organizations needs
Financial Planning & Record Keeping
·
Manage
daily financial transactions including petty cash requests, receipts,
reimbursements, and purchases
Manage
daily financial transactions including petty cash requests, receipts,
reimbursements, and purchases
·
Maintain
and update financial database & produce regular financial reports
Maintain
and update financial database & produce regular financial reports
·
Coordinate
with Days for Girls International finance team and grant-funding partners
Coordinate
with Days for Girls International finance team and grant-funding partners
·
Produce
monthly and annual financial reports which should include: balance sheet, cash
flow statement, and income statement submitted to the Country Director.
Produce
monthly and annual financial reports which should include: balance sheet, cash
flow statement, and income statement submitted to the Country Director.
·
Prepare
monthly reconciliations for all bank accounts and beyonic system.
Prepare
monthly reconciliations for all bank accounts and beyonic system.
·
Submit
local Uganda Revenue Authority Audit to URA.
Submit
local Uganda Revenue Authority Audit to URA.
·
Prepare
reports of how each department and overall Organization is performing in
regards to designated budgets, (Budget Vs actual analysis)
Prepare
reports of how each department and overall Organization is performing in
regards to designated budgets, (Budget Vs actual analysis)
·
Organize
and manage organization payroll of full time staff and contractors including
PAYE & NSSFs
Organize
and manage organization payroll of full time staff and contractors including
PAYE & NSSFs
Qualifications, Skills and Experience:
·
The
ideal candidate for Days for Girls Uganda Administrative Officer job placement must
hold a bachelor’s degree, with a major in Accounting/Finance/Auditing OR a full
professional qualification in ACCA, CPA, CMA or equivalent.
The
ideal candidate for Days for Girls Uganda Administrative Officer job placement must
hold a bachelor’s degree, with a major in Accounting/Finance/Auditing OR a full
professional qualification in ACCA, CPA, CMA or equivalent.
·
At least
three years of post-qualification experience in accounting.
At least
three years of post-qualification experience in accounting.
·
Extensive
Computer knowledge in Microsoft Excel, Word, PowerPoint is required.
Extensive
Computer knowledge in Microsoft Excel, Word, PowerPoint is required.
·
Proficient
in accounting software especially QuickBooks is required.
Proficient
in accounting software especially QuickBooks is required.
·
Extensive
knowledge of Generally Accepted Accounting Principles and Internal Control Procedures.
Extensive
knowledge of Generally Accepted Accounting Principles and Internal Control Procedures.
·
Excellent
written and Oral Communication skills are essential, and the incumbent must be
a team player, who is able to work successfully in a multicultural environment.
Excellent
written and Oral Communication skills are essential, and the incumbent must be
a team player, who is able to work successfully in a multicultural environment.
·
A high
level of integrity is required.
A high
level of integrity is required.
·
Ugandan
nationals strongly encouraged to apply
Ugandan
nationals strongly encouraged to apply
How to Apply:
All suitably qualified
and interested applicants should submit their cover letter and CV to [email protected]. Only
shortlisted candidates will be contacted.
and interested applicants should submit their cover letter and CV to [email protected]. Only
shortlisted candidates will be contacted.
Deadline: 26th August 2018
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