Job Title: Administrative Officer
Organisation: Association
for Aid and Relief (AAR Japan)
for Aid and Relief (AAR Japan)
Duty Station: Uganda
Salary Range (Gross): UGX 1,400,000-1,880,000 per month (depending on the experience and
skill of a candidate)
skill of a candidate)
About US:
Association for Aid
and Relief (AAR Japan) was founded in 1979 by Yukika SOHMA, our first
chairperson, with a mission to help refugees from Indochina, and as a civil
organization without any political, religious, or ideological affiliations. It
has since then grown into an international organization approved and registered
by the United Nations. AAR Japan has five main pillars of activities; 1)
emergency assistance, 2) assistance to persons with disabilities, 3) landmine
and unexploded ordnance (UXO) action, 4) action against infectious diseases and
5) public awareness raising about global issues in Japan. Since the beginning,
AAR Japan has operated in over 60 countries. Currently we are active in 15
countries and areas, including 4 African countries namely Kenya, Zambia, Sudan
and Uganda.
and Relief (AAR Japan) was founded in 1979 by Yukika SOHMA, our first
chairperson, with a mission to help refugees from Indochina, and as a civil
organization without any political, religious, or ideological affiliations. It
has since then grown into an international organization approved and registered
by the United Nations. AAR Japan has five main pillars of activities; 1)
emergency assistance, 2) assistance to persons with disabilities, 3) landmine
and unexploded ordnance (UXO) action, 4) action against infectious diseases and
5) public awareness raising about global issues in Japan. Since the beginning,
AAR Japan has operated in over 60 countries. Currently we are active in 15
countries and areas, including 4 African countries namely Kenya, Zambia, Sudan
and Uganda.
Job Summary: The Administrative Officer will manage office
supplies stock and place orders, arrange accommodation, travel and postal
service, and other administrative office works relevant to our project. The
person will be based in Yumbe.
supplies stock and place orders, arrange accommodation, travel and postal
service, and other administrative office works relevant to our project. The
person will be based in Yumbe.
Key Duties and Responsibilities:
- Manage office supplies stock and place orders
- Arrange accommodation, travel and postal service
- Make draft of various contracts either related to project or
administration. - Keep proper and correct records of all the office consumables and
assets with Microsoft Excel. - Tasked with the arrangement and control stock of project materials
in warehouse or storeroom - Carry administrative duties such as filing, typing, copying,
binding, scanning etc. - Perform any other duties if requested by supervisors
Qualifications, Skills and Experience:
- The applicant must hold a Bachelor’s degree or higher in relevant
field - Three years of experience relevant to the scope of work
- Experience in administrative works
- Experience in working with aid organizations
- Ugandan citizen, residing in Uganda and able to station in Yumbe
- Excellent PC literacy including word processing (MS Word) and
spreadsheets (MS Excel) - Strong motivation to be part of an aid organization
- Excellent at working as a part of the team, especially reporting to
supervisor in a timely manner. - Respected punctuality
- Solid drafting/reporting skills
- Fluency in speaking and writing English
- Strong coordination and negotiation skills with stakeholders and
problem solving skills - Culturally sensitive and high level of diplomacy and tact
How to Apply:
All suitably
qualified and interested individuals should send following information to
[email protected]
qualified and interested individuals should send following information to
[email protected]
- Cover
Letter: This should
include your motivation to work for AAR Japan and how your experiences are
relevant to this job and should NOT exceed one A4 page - Curriculum
Vitae (CV): Use
following format (Other formats will NOT be considered) Download
Form - Three references including the most
recent employer
Deadline: 15th August 2018
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