The Ugandan Jobline

• Coordinates all project activities and ensures are carried out and
  properly supported.
• Ensures that procurement procedures are adhered to.
• A member of the Location Management Committee and Location
  Procurement Committee.
• Fleet management – coordinate pool vehicles for to ensure efficient
  and responsible use, allocation of vehicles, log sheet recording, fuel
  management, insurance, health and safety management, vehicle repairs and
  maintenance and regular inspection.
• Coordinates and ensures proper recording, use and timely maintenance
  of facilities, buildings, furniture and equipment in accordance with
  policies and procedures.
• Organizes and coordinates the efficient provision of office
  services, transport, maintenance and other general services to programme
  units and staff.
• Handles routine correspondence.
• Maintains a good and well organized office environment ensuring
  cleanliness and
• Ensures that the compound is clean, trimmed and well-kept.
• Monitors the maintenance work schedule of the Maintenance Technician
  ensuring that project facilities, buildings, equipment and properties are
  well maintained.
• Maintains an up to date inventory of office equipment, furniture,
  family household items, Guest House items, vehicles and other facility
  assets.
• Organizes special functions at the Location.

• Participates in the preparation of annual budgets for different
  project activities.
• Plans and prepares budget for office requirements, administrative
  and facility maintenance.
• Draws plans for project activities and ensures that they are
  implemented as planned.
• Follows financial policies, procedures and regulations with regard
  to administrative financial transactions.
• Responsible for management of the Administration store, maintaining
  an up to date inventory and issuing of the items.
• Manages the Guest House
• Monitors expenditures of project activities and ensures that it is
  run as economically as possible, in accordance with provisions of the
  annual budget.
• Maintains a donation register and ensures that all donations are
  properly stored, sold out or distributed using the recommended guidelines.
• Prepares petty cash payments, vouchers and monthly cash books
• Acts as a “bank” to SOS families for both household funds and child
  sponsorship funds. This means regularly paying out household allowances,
  sponsor money gifts and any other project funds entrusted to him/her &
  keeping their balances.

• Leads the development of the HR plan for the Location and oversees
  its implementation.
• Processes, facilitates and implements staff related decisions
• Prepares and circulates vacancy announcements, prepares candidate
  profiles and participates in the interview and selection of candidates for
  the location.
• Oversees the implementation of on boarding programmes for all new
  hires.
• Maintains comprehensive updated confidential personnel files.
• Prepares and supervises staff leave schedules on a monthly basis for
  location staff.
• Coordinates payment of all authorized education, medical bills and
  other staff benefits.
• Exercises good time management skills and maintains an up to date
  arrival schedule for all projects.
• Coordinates the placement of interns and volunteers and administers
  their related issues in accordance with the Volunteer Management
  guidelines.
• Provides HR statistical information
• Ensures that exit procedures are properly followed.

• Monitors and manages co-worker relation issues.
• Maintains confidential records related to grievances and complaints
  and coordinates their resolution.
• Ensures transparent, fair and consistent application of disciplinary
  measures.
• Provides information, interpretation and advice on the HR Policy,
  Employment Act and other regulations to the Location management and staff.
• Provides advice on interpretation of the Employee Handbook, Code of
  Conduct, Child Protection Policy and other rules and regulations and
  informs staff of their rights and responsibilities.
• Provides advice on health, safety and security issues.

• Facilitates the implementation of the Performance Management System.
• Makes follow up on timely staff performance appraisals / reviews at
  the Location.
• Supports supervisors to determine training needs of their team and
  assists in determining the appropriate staff development plan.
• Coordinates with the HRM regarding training and capacity development
  programmes.
• Develops the Location annual training plan
• Evaluates the impact and effectiveness of staff development
  programmes.

• The applicant must hold a BA Degree in Human Resource Management,
  Administration, Management or other related discipline
• Two years’ experience in HR Management
• Ability to deal with confidential matters and with discretion.
• Self-motivated and highly organized, detail oriented, accurate and
  able to monitor work for quality.
• Ability to multi-task and keep calm under pressure.
• Adept at problem-solving and able to identify issues and resolve
  programs in a timely manner.
• Strong interpersonal skills, demonstrating professionalism in all
  dealings with staff.
• Excellent communication skills both written and verbal.
• Ability to effectively read and interpret information, present
  numerical data in a resourceful manner.
• Ability to prioritize and plan work activities as to use time
  efficiently
• Must be dependable, able to follow instructions, respond to
  management direction.
• A self-starter, able to demonstrate high levels of initiative and
  motivation, but also work closely with other team members, displaying
  trust and loyalty.

• Courage: We take action
• Commitment: We keep our promises
• Trust: We believe in each other
• Accountability: We are reliable partners.

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