Job Title: Senior
Human Resources Associate
Human Resources Associate
Organisation: United
Nations High Commissioner for Refugees (UNHCR)
Nations High Commissioner for Refugees (UNHCR)
Position No.: 10017842
Vacancy Notice: 043/2018
Duty Station: Kampala,
Uganda
Uganda
Reports to:
Senior Human Resources Officer
Senior Human Resources Officer
Grade: GL7
About UNHCR:
The Office of the
United Nations High Commissioner for Refugees was established on December 14,
1950 by the United Nations General Assembly. UNHCR’s mandate under the Statute
of the Office of the United Nations High Commissioner for Refugees is to lead
and co-ordinate action for international protection to refugees; seek permanent
solutions for the problems of refugees and safeguard refugee rights and
well-being. UNHCR has an additional mandate concerning issues of statelessness,
as it is given a designated role under Article 11 of the 1961 Convention on the
Reduction of Statelessness.
United Nations High Commissioner for Refugees was established on December 14,
1950 by the United Nations General Assembly. UNHCR’s mandate under the Statute
of the Office of the United Nations High Commissioner for Refugees is to lead
and co-ordinate action for international protection to refugees; seek permanent
solutions for the problems of refugees and safeguard refugee rights and
well-being. UNHCR has an additional mandate concerning issues of statelessness,
as it is given a designated role under Article 11 of the 1961 Convention on the
Reduction of Statelessness.
Job Summary: The Senior Human Resources Associate will be assisting him/her in personnel
administration and other HR related matters of staff under area of
responsibility (AOR), including the process of staffing and budget reviews,
recruitment and appointment of staff, and in the performance management and
staff welfare issues. He/she directly supervises junior support staff.
Incumbent will have close working relationship with the staff-related services
in UNHCR, such as the Personnel Administration & Payroll Section (PAPS),
Performance Management Unit (PMU), Career Management Section (CMS), Staff
Health & Welfare Service (SHWS) and Global Learning Centre (GLC).
administration and other HR related matters of staff under area of
responsibility (AOR), including the process of staffing and budget reviews,
recruitment and appointment of staff, and in the performance management and
staff welfare issues. He/she directly supervises junior support staff.
Incumbent will have close working relationship with the staff-related services
in UNHCR, such as the Personnel Administration & Payroll Section (PAPS),
Performance Management Unit (PMU), Career Management Section (CMS), Staff
Health & Welfare Service (SHWS) and Global Learning Centre (GLC).
Key Duties and Responsibilities:
- Compile HR related information for the annual operations programme
review and assist in the finalisation of the submissions. Provide input in
the review of the training needs of the staff, making appropriate
proposals to meet identified needs - Guide staff members on their rights, obligations, benefits and entitlements,
and assist them in interpreting UN/UNHCR staff rules and regulations - The incumbent will also coordinate recruitment of local staff
including the preparation of vacancy notices, screening of applications,
conducting/arranging for typing, driving and/or other tests on the
required skills. Draft submissions for the review by the local Assignment
Committee (AC). - Prepare documents related to recruitment, assignment, reassignment
and separation of local staff in the AOR, in accordance with UN/UNHCR rules
and procedures. Update personnel records in the office, including MSRP
entries into HR module where this activity has been rolled out from PAPS
to the respective office - Monitor maintenance of the attendance, overtime and leave records,
as well as the daily tracking of staff and families to provide accurate
information in case of emergency. Provide guidance and coaching to the
support staff performing personnel administration and other HR related
functions - Assist newly-arrived international staff with administrative
formalities related to their accreditations, security/ground passes,
submission of completed forms and related documents to headquarters,
arrangements for their onward travel to the field office, if applicable. - Administer UNHCR medical insurance plan for locally recruited staff.
Act as focal point for staff and dependents in the administration of
medical evacuations. - Maintain liaison with the counterparts at support sections and
divisions at headquarters, as well as at the respective Bureau, on matters
related to the personnel administration support, medical and other issues
of staff welfare and safety. - Perform any other related duties as required.
Key Performance Indicators:
- UNHCR adheres to the principles of the People Strategy in recruiting,
placing, supporting and developing our people. - The workforce in the AOR is well-informed of and understands the
organisations human resources policies and practices. - UNHCR provides a healthy, safe and respectful working environment
for its workforce in the AOR Authority: - Enforce compliance with the UN/UNHCR staff rules and regulations in
the AOR. - Prepare contracts and corresponding extensions in respect of locally
recruited staff in the AOR for the authorizing officers approval. Initiate
Payroll clearance for the separation of locally recruited staff. - Clear calculations for payments related to personnel issues such as
settlement of travel claims, overtime claims, hazard pay, MIP
reimbursements, medical and security evacuations, shipment costs.
Qualifications, Skills and Experience:
- The ideal candidate for the United Nations UNHCR Senior Human
Resources Associate job vacancy should have completed secondary education
with post-secondary training/certificate in Business Administration,
Office Management, Human Resources Management or related field. - At least eleven years of previous relevant professional experience.
- Good knowledge of UNHCR administrative procedures and processes and
exposure to provision of support services in an international organization. - Fluency in English and working knowledge of another relevant UN
language or local language. - Working knowledge of other UN language(s)
- Field experience with UNHCR and/or with other humanitarian
organizations is an asset. - High IT affinity and working experience of PeopleSoft/MSRP HR
module, as well as with MSRP Financials and Focus.
How to Apply:
All interested
Ugandan nationals who wish to join the United Nations High Commissioner for
Refugees (UNHCR) in the aforementioned capacity are encouraged to click on the
link below and follow the application instructions after reviewing the job
details.
Ugandan nationals who wish to join the United Nations High Commissioner for
Refugees (UNHCR) in the aforementioned capacity are encouraged to click on the
link below and follow the application instructions after reviewing the job
details.
Deadline: 31st July 2018
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