The Ugandan Jobline

• Assist in interpreting and processing of
  entitlements, issuance of contracts and maintenance of various personnel
  records and files;
• Attend meetings on day-to-day admin
  matters; administer the movement of UNHCR staff members and monitor their
  attendance records, leave plans, overtime and visa requirements.
• Search office files and records relating
  to a variety of topics for information and reference. Select information
  and records in specified format or on the basis of general instructions
  for use by others in preparing reports, correspondence, technical papers,
  project or programme plans and general reference documents;
• Provide support in the requisition of
  office supplies, equipment and arrange for distribution together with the
  appropriate inventory records;
• Assist in administrative formalities
  related to travel arrangements and issuance/ renewal of visas, licences,
  travel arrangements and other similar documents;
• Draft correspondence and reports, as
  required, on general administrative or specialized tasks which may be of a
  confidential nature within the assigned area of responsibility; Type
  correspondence, documents and reports, some of which may be highly
  confidential;
• Arrange appointments and maintain
  supervisor’s calendar, receive visitors, place and screen telephone calls
  and answer queries with discretion; Keep lists of names, addresses and
  telephone numbers of ministers, government officials and members of the
  diplomatic corps;
• Assist the management to organise and
  run UNHCR Office and Residential (wherever applicable) compounds;
• Facilitate various official missions of
  UNHCR staff and other persons of concern to UNHCR;
• Prepare attestations and certificates
  required by the staff members for signature of senior officer;
• Assist in processing MIP and various
  other claims by UNHCR staff and other clients of UNHCR
• Perform any other
  responsibilities/functions deemed necessary or as delegated by the Head of
  the office and/or Supervisor in order to meet the level of the services in
  the organization

• The ideal candidate for the United
  Nations UNHCR Senior Administrative Assistant job opportunity should have
  completed Secondary education or equivalent technical or commercial school
  with certificate/training in Business Administration, Finance, Office
  Management, Human Resources or other related field
• At least five years of job experience
  relevant to the function;
• Good computer skills (MS office and
  People Soft applications).
• Fluency in English and working knowledge
  of another relevant UN language or local language (as applicable in the
  duty station).
• Excellent knowledge of working language
  of duty station and working knowledge of English.
• Knowledge in UNHCR Admin and financial
  rules, procedures and processes;
• Knowledge and working experience of MSRP
  (Peoplesoft);
• Completion of UNHCR learning programmes
  or specific training relevant to functions of the position.
• Knowledge of another relevant UN or
  local languages.

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