Job Title: Secretary
Organisation: United
Nations High Commissioner for Refugees (UNHCR)
Nations High Commissioner for Refugees (UNHCR)
Position No.: 10013982
Vacancy Notice: 044/2018
Reports to: Head
of Office
of Office
Duty Station: Mbarara,
Uganda
Uganda
Post Grade: GL4
About UNHCR:
The Office of the
United Nations High Commissioner for Refugees was established on December 14,
1950 by the United Nations General Assembly. UNHCR’s mandate under the Statute
of the Office of the United Nations High Commissioner for Refugees is to lead
and co-ordinate action for international protection to refugees; seek permanent
solutions for the problems of refugees and safeguard refugee rights and
well-being. UNHCR has an additional mandate concerning issues of statelessness,
as it is given a designated role under Article 11 of the 1961 Convention on the
Reduction of Statelessness.
United Nations High Commissioner for Refugees was established on December 14,
1950 by the United Nations General Assembly. UNHCR’s mandate under the Statute
of the Office of the United Nations High Commissioner for Refugees is to lead
and co-ordinate action for international protection to refugees; seek permanent
solutions for the problems of refugees and safeguard refugee rights and
well-being. UNHCR has an additional mandate concerning issues of statelessness,
as it is given a designated role under Article 11 of the 1961 Convention on the
Reduction of Statelessness.
Job Summary: The Secretary will provide secretarial and administrative support to the
UNHCR Unit as a whole. The incumbent will receive regular guidance from his/her
supervisor. As per specific instructions, the incumbent will require liaising
with other internal or external entities, to ensure effective delivery of
services and achievement of objectives. The assignments are mostly standard
tasks including limited interpretation of subject matter and information
exchange between staff in the office, at the duty station and external
officials of other institutions to ensure mutual understanding.
UNHCR Unit as a whole. The incumbent will receive regular guidance from his/her
supervisor. As per specific instructions, the incumbent will require liaising
with other internal or external entities, to ensure effective delivery of
services and achievement of objectives. The assignments are mostly standard
tasks including limited interpretation of subject matter and information
exchange between staff in the office, at the duty station and external
officials of other institutions to ensure mutual understanding.
Key Duties and Responsibilities:
- The incumbent will prepare
correspondence for signature, checking enclosures and addresses, and draft
correspondence on routine matters. - Arrange appointments/meetings both
internal and external, some involving high ranking officials. - The jobholder will also receive
visitors, place and screen telephone calls, respond to routine requests
for information and take notes at meetings as and when required. - Type a wide variety of material from
drafts and printed texts using a word processor. Proof-read for
correctness and maintain office records and reference files on various
subjects. - Offer support in making travel
arrangements. - Receive, review, sort and distribute all
incoming and outgoing material, highlight priority items and attach
necessary background information. - May be required to maintain/update
confidential files. - Perform other relevant duties as
required.
Key Performance Indicators: The UNHCR Office has sufficient
secretarial and administrative support thus better able to meet its objectives.
Qualifications, Skills and Experience:
- The ideal candidate for the United
Nations UNHCR Secretary career opportunity should have completed Secondary
education or equivalent technical or commercial school with Secretarial
training and/or certificate. - At least three years of previous job
experience relevant to the function. - Computer skills (MS office and People
soft applications). - Fluency in English and working knowledge
of another relevant UN language. - Excellent knowledge of local language is
an added advantage.
How to Apply:
All interested
Ugandan nationals who wish to join the United Nations High Commissioner for
Refugees (UNHCR) in the aforementioned capacity are encouraged to click on the
link below and follow the application instructions after reviewing the job
details.
Ugandan nationals who wish to join the United Nations High Commissioner for
Refugees (UNHCR) in the aforementioned capacity are encouraged to click on the
link below and follow the application instructions after reviewing the job
details.
Deadline: 31st July 2018
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