UN Procurement Associate Job Careers – United Nations World Food Programme (WFP)

Organization: United
Nations World Food Programme (WFP)
Duty Station: 
Reports to:
Head of the Unit or Information Technology Officer
Grade: G6
About US:
The UN World Food
Programme (WFP) is the United Nations frontline agency against world hunger. It
is the largest and longest serving humanitarian agency in Uganda. Currently WFP
focuses on three priority areas: Saving lives in Emergencies; Building
Resilience through Predictable Safety Nets; Improving Nutrition &
Mother-and Child Health; and Supporting Small Holder Farmers to Access Markets.
WFP has operations in various parts of the Country.
Job Summary:  The Procurement Associate will provide
coordination, administrative services and research to support the efficient and
effective procurement services. The position requires a demonstration of
responsibility and initiative to respond independently to queries and problems
with only general guidance. It requires the use of judgment in dealing with
unforeseen problems daily and requires the holder to a level of expertise and
knowledge to adapt and contribute to the development of systems and processes
to continually improve the level of support provided to client units.  The position is based in Kampala and the
incumbent will supervise, provide technical advice, coach and coordinate a team
of support staff.
Key Duties and Responsibilities: 
  • Provide operational coordination and administrative services, to
    support procurement projects and activities, following standard processes
    and contributing to the effective procurement of goods and services.
  • Identify and recommend potential suppliers, and compile
    data/documents to support the selection of suppliers, ensuring standard
    processes are followed.
  • Review, record and prioritise purchasing requests, and provide
    support to requisitioners, in order to support the procurement of
    appropriate goods and services, at lowest cost to WFP.
  • Contribute to negotiations with new suppliers on terms and
    conditions of orders, alongside a senior officer, in order to obtain the
    best terms and lowest costs for WFP.
  • Prepare Purchase Orders, contracts and any supporting documentation
    for approval by the appropriate stakeholder, and approve purchases within
    delegated authority, to enable the swift purchase of goods and services.
  • Resolve issues related to delivered goods, using initiative,
    liaising with all parties and following standard processes, to ensure
    timely and accurate resolution of problems.
  • Research, collect and analyse data in order to produce reports to
    enable informed decision-making by Procurement Officers, and consistency
    of information presented to stakeholders.
  • Manage updates and further develop databases and records, to ensure
    information is accurate, organised, and available for others to access,
    and supports reporting requirements.
  • Maintain relationships with internal counterparts, to support the alignment
    of procurement activities with wider programmes and ensure a coherent
    approach to meeting food assistance needs.
  • Supervise the work of support staff, providing practical advice and
    guidance, to ensure individual and team objectives are delivered to agreed
    standards and deadlines.
  • Follow standard emergency preparedness practices to support WFP to
    quickly respond and deploy food and needed resources to affected areas at
    the onset of the crisis.

Qualifications, Skills and Experience:
  • The ideal candidate for the United Nations UN World Food Programme
    (WFP) Procurement Associate job placement should hold a University degree,
    equivalent, or its equivalent in Procurement, Finance, Economics or
    Business Studies from a reputable institution.
  • Certification in Procurement professional courses an added
  • A minimum of six years of progressively responsible experience in
    supply chain. Procurement, specificity an added advantage.
  • Good working knowledge and experience using MS Office applications
    is necessary.
  • Knowledge of WFP procurement policies and rule, regulation and
    procedures is desirable.
  • Demonstrated familiarity with locally purchased
    commodities/goods/services (e.g., cash based, in-kind donations).
  • Previous experience in conducting supplier research and coordinating
    with retailers, wholesalers and traders.
  • Demonstrated knowledge of procurement processes and linkages with
    other operations (e.g., logistics).
  • Demonstrated familiarity with locally purchased
    commodities/goods/services (e.g., cash based, in-kind donations).
  • Experience conducting supplier research and coordinating with
    retailers, wholesalers and traders.
  • Demonstrated knowledge of procurement processes and linkages with
    other operations (e.g., logistics).
  • Languages:
    Proficiency in both oral and written English is essential;
  • Tendering and Contracting: Displays basic understanding of processes to support the
    contracting/tendering implementation at WFP by collecting necessary
  • Vendor Management:
    Leverages basic understanding of business needs to define vendor
    requirements and selection criteria.
  • Commodity and Product/Service Intelligence: Appropriately handles products/services
    based on an understanding of sources, technologies, properties, and public
    procurement principles/practices.
  • Systems & Reporting: Demonstrates strong understanding of procurement systems, Corporate
    operating System and tools to conduct range of analyses and generate
    reports to drive decision making.
  • Ethics and Compliance: Maintains accurate records of activities in line with compliance
    standards to increase ease of response to basic audit queries.
How to Apply:
All candidates who
desire to join the United Nations World Food Programme are encouraged to submit
their applications online at the link below.
Deadline: 30th July 2018
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